Paul Mndeme
Dar es Salaam
Summary
I am a confident, multi-skilled, and capable finance and accounting professional with a keen eye for detail. I possess excellent knowledge of financial and accounting procedures, along with exceptional analytical and problem-solving skills. I am able to provide accurate financial and accounting information to all areas of the organization while ensuring the integrity of all management information. Additionally, I am a clear and effective communicator who works well both independently and as part of a team. I am now seeking an opportunity that will make the best use of my existing skills and experience while fostering my professional development.
Overview
7
7
years of professional experience
Work History
Finance and Administration Officer
International Foundation for Electoral Systems (IFES)
10.2023 - 03.2025
- Lead all project finance and operations, including general administrative processes, financial management, procurement, accounting, and logistics.
- Establish and maintain sound and transparent accounting and fiscal control procedures.
- Ensure compliance of financial and operations systems with IFES policies and procedures, USAID rules and regulations, and Government of Tanzania laws.
- Develop, analyze, and monitor program budgets.
- Preparing monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
- Preparing local procurement packages and ensuring procurements and expenditures are in accordance with USAID and IFES policies and regulations.
- Preparing vouchers in QuickBooks and preparing checks for all project expenditures into QuickBooks accounting system.
- Collecting office bills and making payments for regular office expenditures via credit card or IFES’ payment processing system.
- Manage project procurement processes in accordance with IFES policies and applicable regulations.
- Preparing end of month bank reconciliation and processing monthly payroll including withholding and payment of the necessary taxes e.g., WHT, VAT to the Tanzania authorities.
- Liaise between IFES’ headquarters and Tanzania field office on matters of finance and procurement as well as administrative matters.
- Support preparation of annual and quarterly financial and accrual reports for donors.
- Liaise with internal and external auditors in the review of project financial management.
- Direct preparation of Wire Transfer Requests, including requests for activity forecasts from program team and others.
- Assist in banking errands such as transfers and collecting bank statements and cash withdrawals.
- Prepare payroll.
- Prepare Field Expense Reports, including reconciliation of bank account and cash-in-safe.
- Serve as petty cashier.
- Conduct initial review of sub-awardee expense reports.
- Provide administrative and logistical support to activities implementation such as events workshops and trainings.
- Tracking local employees’ vacation, severance calculations (when applicable) and sick leave accruals and usages.
- Supporting the preparation of program events.
- Day-to-day management of general office administration duties; filing of office documents, ordering, and maintaining office supplies/stationery, maintenance of office equipment e.g., photocopier, printer, etc.
- Maintain and ensure staff medical insurance is operational and help settle any disputes that may arise (when applicable)
- Ensure records management and tracking inventory of IFES’ property is up to date and in good order.
- Responsible for the day-to-day management of all suppliers/vendors and managing all local contracts/leases.
- Maintaining office insurances and ensuring renewals are done on time, while also ensuring losses are reported on time.
Finance and Administration Officer
Journalists' Environmental Association of Tanzania (JET)
01.2020 - 09.2023
- Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.
- Responsible for entering financial information and maintaining all financial records for projects and for the organization.
- Preparing and maintaining donor agreements and staff contracts.
- Manage financial control, prepare and analyze budgets, develop financial reports, and make recommendations to the organization on budget expenditures.
- Obtain approvals from the Director and from the donors on all procurements and purchases for the projects and for the organization.
- Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
- Provide orientation and training to the organization staff on cost-effective management.
- Ensure that all financial reporting is completed on time and submitted to donors.
- Oversee the financial audits of all projects of the organization.
- Provide financial inputs for proposal development, project management, Human Resource Management policies, logistics, travel and other areas of administration.
Assistant Accountant
AgaKhan Health Services Tanzania (AKHST)
04.2018 - 02.2019
- Review invoices, payment requests and petty cash voucher for satisfactory payment approval.
- Posting of invoices, petty cash voucher and request of payments.
- Posting cash and cheque receipts and issuing receipt voucher.
- Preparing supplier payments.
Education
Bachelor of Commerce in Finance -
The University of Dodoma
Dodoma, Tanzania07.2017
Advanced Certificate of Secondary Education Examination -
Tusiime Secondary School
Dar Es Salaam, Tanzania05.2014
Certificate of Secondary Education Examination -
Tusiime Secondary School
Dar Es Salaam, Tanzania10.2011
Skills
- Financial Reporting
- ERP systems
- Strong Communications
- Account Reconciliation
- Analytical skills
- Decision-making
- Accounting
- Organizational and planning skills
- Accounts Payable
- Team-work oriented
- Accounts Receivable
- General Ledger
- Financial Analysis
- Good listener and communicator
- Payroll
- Invoice processing
- Accounts receivable
- General ledger management
- Financial statements
- Bank reconciliation
- Variance analysis
- Accounts payable
- Payroll processing
- Account reconciliation
- Nonprofit accounting
- Grant accounting
- GL and journal entries
- Budgets and forecasting
- Payment tracking systems
- Budget preparation
- Financial management
LANGUAGE SKILLS
Swahili
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
References
Mr. Lamin Lighe
Country Director, Tanzania
International Foundation for Electoral Systems
Email: jlighe101@yahoo.com
Mobile Phone: +231776936145
Mr. Franklin Kebelo
Senior Program Officer, Tanzania
International Foundation for Electoral Systems
Email: franklinkebelo@gmail.com
Mobile Phone: +255762056333
Mr. Joel Nandi
Finance and Administration Officer
Journalists' Environmental Association of Tanzania
Email: sebbetsambi@gmail.com
Mobile Phone: +255717607662
Timeline
Finance and Administration Officer
International Foundation for Electoral Systems (IFES)
10.2023 - 03.2025
Finance and Administration Officer
Journalists' Environmental Association of Tanzania (JET)
01.2020 - 09.2023
Assistant Accountant
AgaKhan Health Services Tanzania (AKHST)
04.2018 - 02.2019
Bachelor of Commerce in Finance -
The University of Dodoma
Advanced Certificate of Secondary Education Examination -
Tusiime Secondary School
Certificate of Secondary Education Examination -
Tusiime Secondary School
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