NEEMAN ROBERT

The Regional Operations Director for Rikolto East Africa (covering Tanzania, Uganda, Rwanda, and DRC) is responsible for overseeing and ensuring the effective implementation of Rikolto’s programs and operations in the region

• Strategic Leadership: Develop and execute regional strategies aligned with Rikolto’s global vision and provide strategic direction and leadership to country teams.
• Program Management: Oversee the planning, implementation, monitoring, and evaluation of programs and ensure programs meet objectives, budgets, and timelines.
• Financial Management: Manage regional budgets, ensuring financial sustainability and oversee financial reporting and ensure compliance with donor and organizational requirements.
• Human Resource Management: Lead, mentor, and support country directors and teams and promote a positive organizational culture and professional development.
• Partnerships and Networking: Build and maintain relationships with stakeholders, including donors, governments, and partners and represent Rikolto in regional forums and networks.
• Operational Efficiency: Ensure operational systems and processes are efficient and effective and oversee risk management and ensure compliance with regional regulations.
• Reporting and Communication: Ensure timely and accurate reporting to the Rikolto global team and donors and facilitate communication and collaboration across the regional teams.

• Ensure daily bookkeeping tasks and monthly integration of financial information from antenna offices and partners for the Tanzania and Uganda programmes are completed on time
• Support antenna offices and partners to develop their capacity in financial record keeping and reporting
• Prepare Rikolto EA programme financial documents and ensure compliance with Rikolto Finance Manual and donor regulations
• Conduct monthly review of documents and quick resolution of any problems
• Ensure high quality reports produced to enable effective monthly monitoring of resource use including grants to partners for the Rikolto EA programme
• Ensure high quality reports on Rikolto EA programme expenditure for Head Office, external audit and for donors
• Support Rikolto EA programme teams to conduct high quality planning and budgeting processes
• Provide HR and Administrative support functions for the Rikolto EA programme
• Monitor Regional Office cashflows effectively and ensure continuity of programme operations in Uganda and Tanzania
• Lead on supporting improvements to financial systems in Uganda and Tanzania, with guidance from the International Office Finance Manager
• Compiling the donor financial report in alignment with the stipulations outlined in the donor agreement and relevant regulations
• Planning and overseeing internal and external audits for Rikolto EA in Tanzania and Uganda, as well as executing audit recommendations.

• Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interest of the organization
• Ensure that the systems in place, enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilized
• Ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner, and utilized in an appropriate & effective manner
• Establish & maintain a donor financial management system in order to optimize funding & to ensure efficient & accurate reporting to donors
• Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation
• Undertake regular field visits in order to assess the financial systems in place & implement improvements wherever need
• Closely monitor all financial activities, and keep the CD/Senior Management Team advised of all situations which have the potential for a negative impact on internal controls or financial management performance
• Undertake financial assessments & evaluation of partners, in line with Concern’s standard financial procedures
• Participate in the review, monitoring and capacity building of partners
• Ensure that partner finance reports are thoroughly reviewed in coordination with the respective Programme staff
• Ensure controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation
• Coordinate with programme staff and Partnership Finance Support Manager to undertake financial assessments & evaluation of partners, in line with Concern’s standard financial procedures; participate in the review, monitoring and capacity building of partners and ensure that partner finance reports are thoroughly reviewed in coordination with the respective Programme staff
• Maintain an effective & efficient system of internal controls which comply with Concern Worldwide’s financial guidelines
• Review existing systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern’s policies and procedures
• Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations
• Ensure that the country financial operations comply with legal & statutory requirements e.g
• Audit & financial reporting to all relevant national authorities
• Ensure that country management prepares the annual & revised Country budget and donor budgets, as accurately as possible
• Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances
• Ensure timely & accurate preparation of quarterly financial reports for Dublin (Financial Reporting Pack (FRP))
• Ensure timely & accurate preparation of donor reports for external donors / agencies
• Reconcile all balance sheet items on a quarterly basis, in accordance with Concern Worldwide policies & procedures
• Finalise year end accounts for external auditor and provide any ad-hoc year reports for Dublin
• Develop the capacity of the local finance team to ensure that a good standard of financial management is maintained
• Develop a second layer of staff who can fill the gap whenever any position is vacant in the finance team
• Undertake financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports
• Facilitate internal, external & donor audits
• Ensure that all statutory deductions & taxes in respect of national staff are complied with & to liaise with relevant authorities in this respect
• Assist in the development & implementation of the Country’s Strategic Plan
• Actively participate in the SMT meetings and be proactively involved in the decision making processes.

• Review bank reconciliation monthly
• Review and ensure staffs travel advance are retired/accounted in time
• Compile, review and analyze financial information to prepare financial statements including monthly and annual accounts
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Prepare monthly and quarterly financial reports
• Establish and monitor the implementation and maintenance of accounting control procedures
• Reconcile and maintain balance sheet accounts
• Participate in budgets and forecasts
• Continuous management and support of budget and forecast activities
• Ensure all procurement procedures conform to procurement policy and donor procedures
• Lead and coordinate the internal audit and annual external audit process and ensure audit compliance
• Ensure accurate and appropriate recording and analysis of income and expenses
• Analyze and advise on program operations including income and expenditure trends, financial commitments and future income
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to program and financial problems
• Tax computations and returns
• Implementing and maintaining internal financial controls and procedures
• Ensure financial compliance with Fiscal policy per the Field Office Manual and GAAP and compliance with donor rules and regulations
• Oversee preparation and submission of periodic and timely financial reports to the relevant stakeholders.