WILBERT NDUNGURU

• Company Overview: Under the NTD Programme based in the Pwani Region
• I have managed to support the planning and implementation of the International Trachoma Initiative’s(ITI’s) Avoidable Blindness Fund(ABF) Trachoma Programme activities in collaboration with the regional and district teams through the health departments
• Be aware of and actively participate in the development and review of plans about the Country and donor reposing timelines
• I managed to support partners in the identification of their own capacity- building needs and helped facilitate the provision of these needs
• Disseminate information about Sightsaver, ITI’s ABF Trachoma Programme and its work to partners
• Promoted shared learning and collaboration between partners by facilitating partner networks and meetings
• Hence support joint advocacy work as outlined in the project documents
• Supporting the partner to ensure that all project documentation and reports are made available in a timely and accessible way
• I have assisted project partners in the preparation of budgets and forecasts
• I have managed to monitor the expenditure of project financial resources and liaise with the finance team where necessary
• I have ensured that partners manage and utilise project assets as per Sightsavers’ and donor policies
• I have participated in all Programme Review activities within Tanzania
• Represent the project at various forums, and meetings and advocate for the project aims and objectives that are required
• I have been proactive in providing the programme team with additional information, case studies, and interesting news stories relating to the project
• Provided administrative support and ensure all project documents are properly recorded in respective files
• Developed and maintain good public relations with partners, external suppliers, all service providers and all interested parties to Sightsavers Tanzania
• Any other duties as assigned by the supervisor and/or supervisor’s manager, which are broadly in line with the above-mentioned responsibilities
• Under the NTD Programme based in the Pwani Region
• Provided technical assistance to program participants by responding to inquiries via phone or email.
• Monitored progress on project timelines associated with each program activity or initiative.
• Created informational materials about programs and services available to the public.
• Assisted in developing strategies to improve existing programs or create new ones based on stakeholder feedback or changing needs within the community served by the organization's services.
• Collaborated with other departments to ensure smooth delivery of services for program participants.
• Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support.
• Maintained detailed records of all program activities, data collection, and evaluation results.
• Participated in weekly team meetings to provide updates on individual projects and assist colleagues with any issues they may have encountered during their work.
• Collaborated with cross-functional teams to develop innovative solutions for complex challenges.
• Ensured compliance with organizational policies and procedures while administering programs.
• Organized special events such as conferences, workshops, training sessions. for program participants.
• Coordinated logistics for activities and events.
• Produced and distributed memos, newsletters, and other forms of communication.
• Assisted management with planning and logistics for program activities.
• Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
• Produced well-written, comprehensive reports and documents.
• Fostered relationships to define programming needs and strengthen organizational standing.
• Maintained positive working relationship with fellow staff and management.
• Reviewed and approved vendor invoices.
• Provided HR administrative assistance to management team.
• Performed accounting or financial analysis.
• Reserved and managed meeting room availability.
• Answered phones and routed voicemails to respective employees.
• Assisted organizational efforts by filing, entering data and answering phones.
• Coordinated support to facilitate general office operations.
• Scheduled service and changed and ordered toner to keep printers and copiers functioning.
• Offered reception coverage to relieve staff during absences or breaks.
• Encouraged and improved cross-department internal communication.

· Budget Preparation, Monitoring and Management.

· Facilitated Procurement Process in the Region for required Goods and Services.

· Provided Field Finance Support such as Payment of Participants Allowance for seminars, trainings and workshops.

· Maintained proper financial records and files.

· Provided assistance and support to the Finance team and project personnel to effectively manage project financial rules and regulations of both RTI/PLAN & USAID.

· Asset, and petty cash Management.

· Assisted in preparing various financial reports.

· Assisted in reviewing advance requests and sending them for approval and checking field trips expense liquidations and ensuring that any unspent amount will timely be deposited in the organization account.

· Performing other assigned duties.