Verdiana Assenga
Dar Es Salaam
Summary
Detail-oriented Procurement Specialist proudly offering over three years' experience in tracking and managing orders from the vendor through to the consumer. Hardworking professional known for finding the best price on goods. Attentive to deadlines in fast-paced environments. Organized professional known for effective vendor relationship management, product tracking and obtaining the most cost effective pricing. Smart Procurement Specialist with an in-depth knowledge of supply chain forecasting and planning. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience. Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.
Overview
10
10
years of professional experience
Work History
Assistant Procurement Officer
Tanzania Women Lawyers Association
Dar Es Salaam
07.2022 - Current
- Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with TAWLA procurement procedures and in consultation with TAWLA’s regional and head offices.
- Consulting with various TAWLA'S units to ensure the correct goods and or services are being procured
- Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services.
- Drafting solicitation specifications in a clear and concise manner
- Processing purchase orders .
- Confirming any other relevant information from requestors and seek recommendation from regional or head office IT support team members for related IT goods
- Coordinate and ensure that all project related purchases are reviewed and approved in accordance with the purchase authorization matrix
- Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, and local order forms are kept accountable and easily accessible by managers
- Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the Purchase Orders/Service Agreements
- Furthermore ensure quality and opportune delivery of purchased goods/services
- Follow the appropriate procurement method and rules for the procurement
- Maintain and update procurement status reports and databases in addition to processing procurements, the candidate will be responsible for processing contracts to registration in a timely manner which would include the responsibility determination process.
- Serve as assistant Procurement Officer assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with TAWLA’s Procurement Policy offices and USAID rules and regulations
- Oversee payment preparation and documentation and liaise closely with finance team concerning payment of purchased and delivered goods and service
- Assist with processing and maintenance of encumbrances coordinates logistics planning and administration for travel, accommodation conference meeting and study tours
- Booking rooms, coordinating schedules issuing and tracking meeting invitations.
Assistant Administration Officer
Tanzania Women Lawyers Association
Dar Es Salaam
07.2021 - 06.2022
- Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner, Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times, Occasionally traveling off-site to deliver reports or files to other departments, Ensuring the confidentiality and security of files and filing systems, Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information, Operating copy equipment, fax machines, printers or other equipment necessary.
- Monitored and documented program, staff and leadership actions and drafted update reports for senior leaders.
- Established and enforced successful operational policies to strengthen team productivity while empowering individual staff to independently handle job tasks.
- Supported compliant and accurate accounting information by tracking expenses such as travel, supplies and service charges.
- Advocated for staff training and spearheaded continuous development strategies to maximize team performance.
- Processed invoices, purchase orders and other financial paperwork in accordance with company policies.
- Assisted team with timely and accurate administrative work covering multiple remote sites.
- Scheduled regular maintenance checks on office equipment such as computers or printers.
Operation Manager
Tubama Manufacturing Industry
Dar Es Salaam T
07.2019 - 06.2021
- Create and maintain relationships with vendors/suppliers, Estimate and establish budgets for purchases, Review all vendors and suppliers, Negotiate pricing and supply contracts Manage the Procurement Process and the Supply Base Efficiently and Effectively, Maintain purchase records and other important data, Negotiate pricing and supply contracts, Develop plans for purchasing services, and supplies, Arranging logistics for sales trips door to door sales and Ensure that the products and supplies meet quality standards.
- Delivered positive customer experiences by implementing effective quality assurance practices.
- Addressed customer concerns with suitable solutions.
- Recruited, hired and trained crew members on application of projects, customer relations and customer service.
- Planned delivery routing, team workflows and promotional initiatives.
- Oversaw financial management, budget management, accounting and payroll activities.
- Published customer satisfaction results from feedback forms and correspondence.
- Ensured compliance with safety regulations and maintained a safe work environment for all personnel.
- Collaborated with team leaders on quality audits.
- Directed day-to-day operations by spearheading implementation of short-term and long-term strategies to achieve business plan and profitability goals.
Junior Supervisor of the Station
National Election Counsel
Dar Es Salaam
10.2020 - 10.2020
- Receiving votes, reading their names, matching their names in the identitycard and voter’s book, If their correct written ,counting votes, writing results, filing out documents given ,returning in all properties given during electing.
- Delegated duties according to individual strengths while ensuring quality standards were met.
- Tracked progress on projects and provided timely feedback to staff members.
Customer Service Volunteer
Office Stationay
Dar Es Salaam
11.2018 - 03.2019
- Customer care, Photocopying, printing colored and( normal ) uncolored documents, press cutting, publishing document, report writing, scanning, typing various documents, eliminations, binding, making cards, receiving customers and serving them, making sales, stock taking and stock control, accounting.
- Participated in regular team meetings to discuss strategies for improving service levels and enhancing customer satisfaction ratings.
- Drafted documents such as letters, emails, and reports to communicate with customers in a professional manner.
- Provided customer support to clients and customers by answering inquiries, resolving issues, and troubleshooting problems.
- Utilized a variety of software applications including CRM systems, databases, spreadsheets, word processing programs., to perform job duties efficiently.
- Researched product information to answer questions from customers regarding features, pricing, and availability.
- Developed relationships with customers by responding promptly to their requests for service or assistance.
Internship Public Relations and Commercial Officer
Tanzania Railway Authority
Da Es Salaam
12.2016 - 02.2017
- Administrative service my work place, Assisting preparation and coordination of project, meetings and seminars, Taking minutes of various program meetings
- Attended meetings and worked collaboratively with cross-functional teams to brainstorm new ideas.
- Developed content for press releases and media advisories.
- Edited copy for use in blog posts, newsletters, advertisements.
- Produced reports on market trends, customer feedback, competitive analysis.
- Analyzed web traffic data to inform future marketing initiatives.
- Prepared monthly analytics reports detailing website performance metrics.
- Assisted with the creation of promotional materials such as brochures, ads, and flyers.
- Maintained contact lists for key stakeholders within the organization.
- Compiled daily news clips from print, broadcast, and online sources.
- Collaborated with design teams to ensure brand consistency across all channels.
- Organized events including press conferences, receptions, and product launches.
- Participated in brainstorming sessions to create innovative marketing strategies.
- Created presentations for internal meetings and external clients.
- Created marketing collateral to aid in client education
Field PracPublic Relations and Commercial Officer
Tanzania Railway Authority
Dar Es Salaam
03.2016 - 07.2016
- Front desks operations, customer service, press cutting, reading news papers, preparing brochures, making a visit to internal customers and collecting various opinions, receiving visitors, presenting various reports to the head public relations officer.
- Managed supplier relationships, ensuring performance was in line with contractual agreements.
- Coordinated activities across different departments to meet deadlines efficiently.
- Drafted correspondence relating to contract changes or amendments.
- Negotiated contracts with suppliers to ensure best value for money.
- Conducted customer surveys to gather feedback about products and services.
- Provided support in implementing digital marketing strategies across multiple channels.
- Drafted press releases and other communications materials.
- Created marketing collateral to aid in client education
- Prepared presentations summarizing research findings.
- Updated company website content regularly with fresh copywriting and images.
- Summarized data to present results and recommendations to management.
Field P Procurement and Supplies/Purchase Officer
Tanzania Revenue Authority
Dar Es Salaam
06.2013 - 08.2013
- Front Desk operations, Stocktaking, stock control, recording ,issuing, receiving and dispatch of goods and services, preparing TIN number, preparing reports, arranging files as well as educating customers on how to use efd's machines.
- Prepared purchase orders, invoices and other documents related to procurement activities.
- Collaborated with cross-functional teams to assess supplier performance.
- Maintain and update procurement status reports and databases in addition to processing procurements, the candidate will be responsible for processing contracts to registration in a timely manner which would include the responsibility determination process.
- Selected vendors based on price, quality, service level agreements.
- Attended meetings, trade shows and conferences to learn new industry trends and make connections with suppliers.
- Initiated purchasing action plans to increase timely delivery of materials.
- Investigated pricing, outlined delivery needs and set up contracts.
Education
Bachelor Degree - Marketing and PublicRelation
National institute of transport (NIT)
06.2018
Diploma -
College of Business Education (CBE)
06.2015
Basic Certificate in Procurement and Supplies Management -
College of Business Education (CBE)
06.2013
Sangiti High Secondary School
10.2011
Kibangu Primary School
10.2007
Skills
- Community Engagement
- Stakeholder Communication
- Negotiation and Conflict Resolution
- Project Management
- Procurement and Contract Management
- Administrative Support
- Data Analysis
- Microsoft Office Suite
- Communication Tools (eg, Email, Phone)
- Detail-Oriented and Organizational Skills
- AREA OF COMPENTENCY;
- Ability to produce quality work and readiness to accept responsibilities for errors and omission
- Knowledge of USAID procurement policies and regulations a plus
- Excellent knowledge of Microsoft Office and procurement software
- Strong verbal and written English communication skills
- Ability to build effective relationships with all clients, peers, and stakeholders
- Price Negotiation
- Supplier Management
- Persuasion Skills
- Vendor Relationship Management
- Supply Chain Forecasting
References
Ms. Grace Sangiwa Simba, MBALS & CPA(T)
Financial Analyst
Office of Financial Management
P.O Box 9130, 686 Old Bagamoyo Rd, Msasani
E:gsimba@usaid.gov
T:0717 810 950
CPAT: Silas Nyumba
Head of Finance and Administration
Tanzania Women Lawyers Association
P.o.box 9460
Dar es salaam
E: silas.nyumba@tawla.or.tz
T: 0717 833 544.
Yasinta Stephen
Customer relations officer
Mkapa Foundation
Da es salaam
E: yasistephen@gmail.com
T: 0713486870/0716990008
Timeline
Assistant Procurement Officer
Tanzania Women Lawyers Association
07.2022 - Current
Assistant Administration Officer
Tanzania Women Lawyers Association
07.2021 - 06.2022
Junior Supervisor of the Station
National Election Counsel
10.2020 - 10.2020
Operation Manager
Tubama Manufacturing Industry
07.2019 - 06.2021
Customer Service Volunteer
Office Stationay
11.2018 - 03.2019
Internship Public Relations and Commercial Officer
Tanzania Railway Authority
12.2016 - 02.2017
Field PracPublic Relations and Commercial Officer
Tanzania Railway Authority
03.2016 - 07.2016
Field P Procurement and Supplies/Purchase Officer
Tanzania Revenue Authority
06.2013 - 08.2013
Bachelor Degree - Marketing and PublicRelation
National institute of transport (NIT)
Diploma -
College of Business Education (CBE)
Basic Certificate in Procurement and Supplies Management -
College of Business Education (CBE)
Sangiti High Secondary School
Kibangu Primary School
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