Overview
Work history
Education
Skills
Custom
Timeline
Generic

TRUPHENA FOLLENI

Dar es Salaam,TANZANIA

Overview

18
18
years of professional experience
11
11
years of post-secondary education

Work history

Programme Associate (Shadowing)

Innovation unit
01.2020 - Current
  • Coordinated Smartgirlz in ICT activity in capacity building through human centered designs to find solution to solve social challenges
  • Collaborate with Supply and HR units in planning and contract management - process supply requisitions, purchase order, FCs, in line with innovation unit needs for timely processing and issuing of contracts and ensure timely closure of contracts and open commitments
  • Streamlined monitoring and reports for programme result effectiveness in grant management for PMVs and spot-checks with partners on financial management of funding
  • Build capacity on HACT Assurance activities for new partners and oversaw practical training of Y4C AWP through engaging key stakeholders and the promotion of Human centered design among the students
  • Provided routine analysis on financial utilization of Innovation Unit grants (ORR, ORE and RR)
  • Mentored and build capacity with peers on operational activities, and use of Microsoft tools financial software’s as SAP, VISION.

Senior Executive Associate

Office of the Representative-UNICEF
06.2013 - Current
  • Manage portfolio of partners coordination meetings, events diverse partners i.e., donors, government ministries and institution, private and public institutions, faith leaders, media houses, and colleagues at country office, regional and headquarters and creating data base of key contacts and partners for office wide sharing
  • Managed the annual planning and scheduling of Country Management Teams and Joint Consultative Team meetings, calling for agenda, invitation, minutes taking, and follow-up of action points
  • Manage the preparations of country documents i.e., annual reports, administrative notes, information circular and currently as we are developing the new country programme engaged in partnership coordination of meetings, updating the staff structure
  • Custodian of the Tanzania country office document repository for bilateral agreements, programme cooperation agreements, standard office procedures (SoPs) oversee the indexing, and reviewing the documents
  • Oversaw the preparation of front office standard office procedures and workflow and creating and electronic content management for documentation
  • Supported cross-sectoral programmes in drafting, preparation, and quality assurance of correspondence, ensured coherence of standard are as per before signature of Representative
  • Event planning of high-level and key events in terms of protocol and administrative by preparing of logistics, hotel reservations, invitations/RSVP, briefing notes, consolidation of inputs and biographies of officials i.e., Regional Management Team Meetings, High level meetings for partners, UNICEF flagship events and currently coordinating reception ceremony for the COVAX vaccines arrival
  • Capacitate members of the GS group in planning of group learning plans and mentored new incoming peers Provide administrative and operations duties for sub-offices and establish systems and workflow – drafted and finalized welcome kit for 2 sub-office (Kibondo and Zanzibar) welcome-kit and office branding.

Assistant coordinator

Development Partner Water Secretariat (DPG-W)
07.2008 - 04.2013
  • (The role of the Secretariat was to provide technical, operation and coordination functions) between Development Partners and Ministry of Water & Irrigation – basket funds and ear-marked funds total budget of USD$2,380,74 million
  • Facilitated sector dialogue coordination meetings, consolidated data of donor’s funding commitments for sharing with Ministry
  • Oversaw preparation of minutes and reports from WASH stakeholder Annual Review meeting, joint mission and monthly Sector meetings with the Policy Department at Ministry of Water and Development Partners
  • Provided support in mapping areas (regions & district) of supported WASH program and activities undertaken by development partners
  • Prepared work schedule of DPG water Secretariat and provided updated DPG water Website ensuring information and publication were posted and links shared with members
  • Performed financial duties in budgeting preparation of operational cost in terms of supplies, service providers, remittance of monthly office expenses, financial reports on usage of funds disburse to the secretariat
  • Support in capacity building of ministry officials in budget guidelines
  • Support the DPG Water oversight in the Memorandum of Understanding
  • Review and analyses documents from the Ministry of Water and prepare analysis summary for sharing with development partners
  • Support the Programme coordination team (PCT) the Ministry of Waters with regards to its compliance with the Memorandum of Understanding and ensure follow-ups of agreed actions agreed during sector dialogue meeting are acted on.

Personal Assistant to Managing Director & Department Assistant Development Planning

COWI Tanzania – Consulting Engineers & Planner
04.2006 - 01.2008
  • Led administrative duties and management of schedule of meetings and appointments, organized travel bookings, transport and accommodation, organized events and conferences
  • Oversaw the department (Development) in preparation of expression of interest, Terms of References for proposal preparation, and scouted for consultants and hiring of consultant
  • Coordinated with the Human Resources department on recruitment processes for onboarding of new staff, to ensure all government guidelines are followed before and after arrival e.g
  • Working permits, resident permits, tax refunds, and taxpayer identification number (TIN)
  • Oversaw and provided analysis on evaluations of technical and financial for multiple consultants, in preparation of program documents and proposals with government partners, development partners, institutions.

Education

Master’s Degree - international cooperation and development

Open University of Tanzania
01.2021 - Current

Bachelor’s degree - Social Sciences – public administration in political science

Kampala University, Dar es Salaam
01.2011 - 04.2015

Advanced diploma - Secretarial Studies

Mombasa Technical Training Institute
01.1996 - 04.1999

Skills

  • Good communication skills both verbal and written
  • High interpersonal skills in interactions with partners and colleagues
  • Strong presentation and writing skills
  • Strong planning and coordination skills
  • Fluent in English and Kiswahili, both written and verbal
  • Microsoft office: Word, Excel, PowerPoint, Publisher, and other digital platforms for interaction

Custom

  • Shalini Bahuguna, Representative, UNICEF Tanzania Country Office, sbahuguna@unicef.org
  • Cathline Ouma, Finance & Administration Manager, UNICEF Ethiopia Country Office, couma@unicef.org
  • Audrey Mwalekwa, HR Consultant, audrey.mwalekwa@gmail.com

Timeline

Master’s Degree - international cooperation and development

Open University of Tanzania
01.2021 - Current

Programme Associate (Shadowing)

Innovation unit
01.2020 - Current

Senior Executive Associate

Office of the Representative-UNICEF
06.2013 - Current

Bachelor’s degree - Social Sciences – public administration in political science

Kampala University, Dar es Salaam
01.2011 - 04.2015

Assistant coordinator

Development Partner Water Secretariat (DPG-W)
07.2008 - 04.2013

Personal Assistant to Managing Director & Department Assistant Development Planning

COWI Tanzania – Consulting Engineers & Planner
04.2006 - 01.2008

Advanced diploma - Secretarial Studies

Mombasa Technical Training Institute
01.1996 - 04.1999

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TRUPHENA FOLLENI