Theodora Chavala

Centre Overview: WISE - Futures African Center of Excellency (Project funded by World Bank)

• Provide travel and accommodation arrangements for management and staff.
• Process incoming and outgoing correspondence.
• Create and maintain filing system for all documents.
• Facilitate logistics arrangements for project events like meeting, seminars, and workshop.
• Take minutes for the meeting.
• Assist project manager to conduct orientation to the new staff.
• Order and handle office supplies and ensure its availability.
• Assist the procurement unit in preparation of requisition.
• Work with Monitoring and evaluation unit to ensure that project activities are carried out as per approved work plan.
• Perform front desk duties/customer care.
• Handle petty cash for daily operational expenses.
• Provide administrative support to project Leaders.
• Organize repair and maintenance of motor vehicles, machines and other equipment.
• Preparation of annual work plan for the Centre/project.
• Coordinate insurance, fuel, repair and maintenance of centre vehicle.
• Maintain the Centre leader’s calendar.
• WISE - Futures African Center of Excellency (Project funded by World Bank)

• Company Overview: Iringa
• Facilitate onboarding processes by preparing employment contracts and other required documents.
• Prepared letters and documents related to human resources matters.
• Participated in Union Negotiations and employee grievances.
• Compile staff training requirements.
• Process social security registration of new staff.
• Administered exit procedures and handled terminal benefits schemes.
• Supported the Human resource manager in preparation and review of job description.
• Organized and participated in disciplinary matters.
• Improved and maintained filling systems.
• Conducted monthly meetings with plantation casual staff which helped to reduce misconduct.
• Assisted in the recruitment and selection process, including conducting initial screenings and coordinating interviews.
• Iringa

• Company Overview: Dar es salaam
• Worked with HRM in preparation of job description.
• Maintain and update personnel records and the HR database.
• Manage the staff performance appraisal process.
• Support the recruitment and onboarding process.
• Assist HRM to identify and organize staff training and development programs.
• Assist in payroll preparation and ensure its processed-on time.
• Dar es salaam