Saumu Juma

• Developing and coordinating project tasks, managing timelines, maintaining project plans to meet implementation goals, and communicating status
• Providing project management and documenting all project meetings
• Providing technical support to bring about the successful completion of project milestones and objectives per the project work plan and deliverables, in coordination with all project stakeholders and partners
• Serve as the primary point of contact for HIS team and stakeholders and facilitate communications and contact throughout to successfully implement the initiative
• Work with the team to develop project plans and monitor project schedules
• Coordinate project activities and team meetings and ensured they were documented, followed up, and reported
• Oversee implementation of project timelines and integrated work plan including tracking of various team activities, key resource allocations, and parallel track planning to ensure milestones and deliverables are constantly monitored across the initiative
• Identify issues or risks that will inhibit the successful implementation of the initiative and suggest mitigation strategies.
• Establish effective communication among team members for enhanced collaboration and successful project completion.
• Streamline project processes by implementing Agile methodologies, resulting in increased efficiency and reduced costs.
• Mentor junior team members in project management best practices to enhance their skills and contribute to better overall performance.
• Monitor progress against established goals, adjusting schedules and resources as needed to keep the project on track.
• Prepared detailed reports on project status for stakeholders, ensuring transparency and alignment with objectives.
• Developing strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team's ability to deliver results.
• Fostering a culture of innovation and creativity within the project team, leading to improved problem-solving capabilities and enhanced outcomes.
• Draft project reports to identify successful outcomes, insights and future recommendations.
• Facilitated workshops to collect system requirements and user feedback, system and data use training

• Worked with the team to support the Immunization and Vaccine Department in the documentation and publication of lessons learned and best practices for the development, and attribution of the National Electronic Immunization Registry in the Ministry Of Health website and scientific journals and helped to improve existing policies
• Documented field experiences for developing lessons learned, blogs, tailor-made e-briefs, newsletters, and stories for PATH and MOH social media channels
• Collaborated with the project team to prepare project implementation reports and share them with stakeholders
• Conducted training on the electronic immunization system for improved data collection, quality, and use at the different health system levels and provided technical support to matters concerning systems and data use at all health system levels
• Engaged and built stakeholder relationships for effective project implementation
• Improved communication among the stakeholders to increase project awareness
• Supported the process of development of various guidelines required by the MOH/IVD to enhance system and data use in the EIR (e.g the immunization data use guideline)
• Participated and supported the MOH in the development of key program documents (e.g National Immunization Strategy 2021-25, HSS2, Communication strategy, updating the system user manuals)
• Worked with the MoH and PO-RALG to develop sustainability plans to ensure a smooth transition of the project work beyond the grant
• Developed of non-scientific publications (contribution of and attribution of EIR in immunization data quality, use, coverage, and equity; the outcome of transition to paperless data collection, management, and use; the outcome of the integration of immunization system with CRVS birth registration system)
• Determined routine system upgrades or update calendar and developed and disseminated key messaging to key user
• Field visits at the regions, districts and health facilities to conduct supportive supervision and mentorship
• Developed comprehensive project plans for successful execution and delivery of projects within deadlines.
• Conducted thorough post-project analysis to identify areas for improvement in future initiatives, driving continuous process improvements within the organization.

• Assisted in developing training materials and organized workshops to conduct electronic immunization system training for healthcare workers at all levels of the health system for improved data collection, quality, and use
• Prepared meeting agendas and minutes for distribution and record keeping.
• Established rapport and engaged with stakeholders to build lasting professional relationships.
• Responded to requests for information on materials to inquiring parties.
• Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.
• Reported regularly to managers on project budget, progress and technical problems.
• Analyzed project performance data to identify areas of improvement.
• Documented all field experiences and challenges encountered by the District Immunization Managers weekly and shared with the team leader
• Updated the experiences and challenges encountered at the facility in the identified tools; tracking tool, and Observation forms
• Conducted monitoring and evaluation (M&E) baseline using R package for Data Qualitative Analytics (RDQA) in health facilities and districts according to the M&E plan
• Managed all finances related to the implementation of activities in the district, including vehicle fuel, per diem, and retirement of funds, according to PATH procedures
• Used the EIR system monitoring tools to track system usage of all facilities in the districts and identify facilities that require extra support
• Scheduled and conducted regular visits to health facilities to monitor ongoing activities
• Acted as the liaison between the BID Initiative, and regional and district authorities in all aspects of the implementation, including planning and reporting.
• Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.

Reviewed and added input of documents that are used for the BID Initiative e.g. FAQs for the BID 2017 document

Preparation and sharing of weekly updates to the team and the global communications team in Seattle

Attending weekly communication calls for discussion on communication agendas and action items.

Preparation of field photos that are to be shared on BID social media networks e.g. Facebook and twitter pages and the BID Initiative website

Writing blog posts from Tanzania on BID Initiative activities and experiences

Collected content for quarterly newsletter and updated stats.

Taking notes in all big meetings i.e. UAG meetings, LAM, refresher training, and sensitization meetings

Translation of reports and documents from English to Swahili for sharing with healthcare workers.

Preparation of meeting reports for different meetings and sharing them with the Deputy Director and the BID team