SARAH MANYAMA MANUMBU
MWANZA
Summary
Results-driven procurement professional with expertise in identifying cost-savings opportunities, managing vendors and negotiating contracts. Proven track record of successful cost optimization and supplier performance management. Methodical sponsorship and communication with background overseeing purchase of goods and services on behalf of organization. Seasoned expert at bid process guidance and contract administration. Talented leader when following and enforcing purchasing rules, procedures and associated regulations.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Procurement manager
Matcom Consultancy Services
2022.03 - 2023.07
- Responsible for procurement practices meet company objectives and compliance requirements
- Responsible to keep track of all goods and services ordered and received and maintain accurate inventory records including details on prices, performance and delivery
- Responsible for making required adjustments or changes to existing contracts
- Responsible for monitoring contracts to ensure that the supplier meets expectations and invoices are approved and paid in a timely manner
- Responsible to train staff members to be knowledgeable about the product quality requirements, how to determine when products are unacceptable, and what actions to take when quality standards are not met
- Responsible to communicate the value of strategic sourcing and procurement to company stakeholders, department heads and executives to the achieve buy in necessary for proper resources and investment
- Control and process Invoices to maintain accurate procurement system
- Responsible to work with stakeholders to establish viable, cost effective and strategic sourcing objectives
- Good organizational, planning and management skills
- Knowledge in cash flow transfer as part of programing experience with administration and accountant team.
- Championed sustainability initiatives within the procurement function by sourcing environmentally friendly products whenever possible.
- Collaborated with cross-functional teams to identify opportunities for cost reduction in product design and manufacturing processes.
Administrator Sponsorship Program Me
SOS Children's Village, Tanzania
2017.11 - 2021.11
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Maintained personnel records and updated internal databases to support document management.
Administrator Sponsorship Program Me
SOS Children's Village, Tanzania
2017.11 - 2021.11
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
Administrator Sponsorship Program me
SOS Children’s Villages Tanzania
2017.11 - 2020.11
- Responsible for SOS Children’s Village organization Procurement committee to ensure the organization makes wise purchases of goods/services to resell or use
- Oversees the activities of the department
- Data Management and documentation
- Suppliers vetting and suppliers Contract Management to ensure the organization obtains value for money and achieve cost-efficiency
- Manage Sponsors database and communications by ensuring quality sponsor reports and feedbacks
- Manage sponsorship database and respond to sponsors queries and inquiries
- Ensure that sponsored children information is accurate and updated on regular basis
- Maintain accuracy on reporting, high quality photographs for each sponsored child are updated on the database
- Responsible for planning and budget according to monthly and yearly bases
- Leading relationship management and providing the principal point of contact for SOS Children’s Villages sponsors
- Managing relationships with member Associations to ensure timely reporting and communication with Sponsors (Individuals & Corporates).
Administrator Cum Coordinator - Youth Care Program
SOS Children's Village, Tanzania
2011.11 - 2017.10
Youth Care Co Worker
SOS Children's Village, Tanzania
2011.11 - 2017.10
- Generated reports to suggest corrective actions and process improvements.
- Completed forms and reports to facilitate admission, transfer or discharge.
- Devised and implemented processes and procedures to streamline operations.
Administrator Cum Coordinator - Youth Care Program
SOS Children’s Villages Tanzania
2011.11 - 2017.10
- Direct Support to youth: Works directly with youth to determine areas of need, set goals and develop a case management plan
- Completes intakes, assessments and weekly room checks for youth as needed
- Builds authentic, caring and affirming relationships with youth in SOS Children’s Program
- Coordinates with other departments to facilitate accomplishment of case management goals including economic empowerment of youth
- Provide a trauma informed and anti-oppression approach to youth, colleagues, and self
- Maintains contact with service providers to ensure client's needs are being met
- Provides youth flexible, responsive case management that address their variety of needs including: - enrolling in high schools and colleges connecting to them health, mental health and; connecting to them employment opportunities
- Meeting planning with other stake holders/partners working with youth local and internationally
- Searching and applying for international/abroad universities for youth
- Visa Process for international volunteers
- Flight booking for youth travelling abroad for study -Ghana, USA, South Africa and Canada
- Program Management
- Drafting concept notes for funding youth activities and present them to donors
- Planning and budgeting for quarterly, mid and year for youth for program activities
- Conducting and facilitating youth training
- Developing and preparing all other technical materials related to preparations for different workshops and training
- Contributing to reporting especially on youth participation (including monthly, quarterly, annual and donor reports)
- Monitoring and Evaluation of youth activities based on the project documents
- Mainstreaming the youth component in all other SOS Children’s Villages Programs
- Management and supervision: Responsible for the day-to-day operation of the Youth program
- Guide the Youth program, which includes directing assistants and volunteers in duties specific to the program
- Communicate with assistants and volunteers the daily plan
- Build one-on-one and small group relationships with youth to nurture strengths and promote social and emotional growth
- Build relationships with families to strengthen and promote social and emotional growth in youth.
Data Entry Clerk
Higher Educational Loan Board Of Tanzania
2009.02 - 2011.10
- Verified entered data against source documents to maintain consistency across multiple platforms within the organization.
- Prioritized tasks effectively to ensure timely completion of all assigned projects without sacrificing attention to detail.
- Followed established procedures to enter and process data correctly.
- Completed data entry tasks with accuracy and efficiency.
Administrative Assistant
Higher Educational Loan Board of Tanzania
2009.01 - 2011.01
- Prepares source data for computer entry by compiling and sorting information; establishing entry priorities
- Processes applications by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution
- Enters applicant data by inputting alphabetic and numeric information on keyboard according to screen format
- Maintains data entry requirements by following data program techniques and procedures
- Verifies entered applicant data by reviewing, correcting, deleting, or reentering data
- Purging files to eliminate duplication of data and error
- Secures information by completing data base backups
- Maintains operations by following policies and procedures; reporting needed changes
- Maintains applicant’s confidence and protects operations by keeping information confidential
- Contributes to team effort by accomplishing related results as needed.
Procurement and Supplies Management- Intern
Medical Stores Department
2008.06 - 2008.09
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
- Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.
- Sorted and organized files, spreadsheets, and reports.
- Contributed to a positive team environment by collaborating with fellow interns on group projects and presentations.
- Completed research, compiled data, updated spreadsheets, and produced timely reports.
Procurement and supplies management- Intern
Medical Stores Department
2008.06 - 2008.09
- Assist Procurement Officer and his Assistants in raising quotations, quotation analysis, preparing the tender and procurement documents
- Participate in opening of tenders, quotations and evaluation
- Implementation of approved procurement plans
- Draft framework agreements for suppliers
- Updating procurement status report
- Issuing and receiving of stock
- Preparation and maintenance of stores records
- Stock taking, inventory and reconciliation
- Warehouse security safety and cleanliness
- Implementing and enforcement of Procurement and Stores regulations, policies systems and procedures
- Scanning of various procurement documents
- Filing of various documents including quotations, minutes and contracts
- Clearing obsolete stock from the stores to where they are required
- Taking minutes of departmental meetings
- Expediting delivery of goods.
Senior Executive Secretary
Heritage Insurance Company
2007.01 - 2007.12
- Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
- Attained consistently high levels of accuracy in document processing by paying close attention to detail.
- Implemented secure storage systems for confidential information, safeguarding sensitive company data from unauthorized access.
- Oversaw budget tracking and expense reporting, maintaining financial accuracy throughout the fiscal year.
Executive Assistant
Heritage Insurance Company
2007.01 - 2007.12
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
- Arranges travel and accommodations for executives
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
- Performs additional duties as assigned by executives
- Performs other related duties as assigned.
Education
Advanced Diploma/ Degree - Procurement And Supplies Management
College of Business Education
Dar Es Salaam, Tanzania10.2011
Skills
Supplier management
Supplier Relationship Management
Price Negotiation
Global Procurement
Cost Analysis
Budget Planning
Team Leadership
Price Negotiations
Languages
kiswahili, English, Germany
Native language
English
Proficient
C2
Swahili
Proficient
C2
Germany (A1, A2 and B1)
Beginner
A1
References
- Mr. Zuberi Kirondomara, Computer Manager, College of Business Education, P.O. Box 1968, Dar es Salaam, Tanzania, +255 713 303326, cpmanager@cbe.ac.tz
- Mr. Anatoli Rugaimukamu, Director Program me Operations, Save the Children International, P.O. Box 10414, Dar es salaam, Tanzania, +255 784 976564, anatoli.rugaimukamu@savethechildren.org
Certification
· Certificate of completion in First Aid Africa
· Global Leadership Summit Tanzania
· Leadership in International award for young youth people Tanzania.
· SOS Care Promise in Child Right International
· Certificate of Video and photography training workshop in Kenya Institute of Mass Communication.
· Certificate in Gatekeeping in SOS Children’s Villages International.
· Experience and certificate in Microsoft office, Excel, Power point and Word
Certificate of participation in communication skills and training for caregivers programme
Timeline
Procurement manager
Matcom Consultancy Services
2022.03 - 2023.07
Administrator Sponsorship Program Me
SOS Children's Village, Tanzania
2017.11 - 2021.11
Administrator Sponsorship Program Me
SOS Children's Village, Tanzania
2017.11 - 2021.11
Administrator Sponsorship Program me
SOS Children’s Villages Tanzania
2017.11 - 2020.11
Administrator Cum Coordinator - Youth Care Program
SOS Children's Village, Tanzania
2011.11 - 2017.10
Youth Care Co Worker
SOS Children's Village, Tanzania
2011.11 - 2017.10
Administrator Cum Coordinator - Youth Care Program
SOS Children’s Villages Tanzania
2011.11 - 2017.10
Data Entry Clerk
Higher Educational Loan Board Of Tanzania
2009.02 - 2011.10
Administrative Assistant
Higher Educational Loan Board of Tanzania
2009.01 - 2011.01
Procurement and Supplies Management- Intern
Medical Stores Department
2008.06 - 2008.09
Procurement and supplies management- Intern
Medical Stores Department
2008.06 - 2008.09
Senior Executive Secretary
Heritage Insurance Company
2007.01 - 2007.12
Executive Assistant
Heritage Insurance Company
2007.01 - 2007.12
Advanced Diploma/ Degree - Procurement And Supplies Management
College of Business Education
· Certificate of completion in First Aid Africa
· Global Leadership Summit Tanzania
· Leadership in International award for young youth people Tanzania.
· SOS Care Promise in Child Right International
· Certificate of Video and photography training workshop in Kenya Institute of Mass Communication.
· Certificate in Gatekeeping in SOS Children’s Villages International.
· Experience and certificate in Microsoft office, Excel, Power point and Word
Certificate of participation in communication skills and training for caregivers programme
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