ROBERT NGONDE
Kigoma
Summary
Respectful Procurement Specialist with understanding of supply and demand and discerning eye for value for money with streamline process. Bilingual go-getter experienced in coordinating with vendors regarding works, goods, services, consultancy and non consultancy service. Confident Procurement Specialist knowledgeable in managing vendor relations, tracking products and the methods needed to obtain the best pricing.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Senior Procurement Assistant
Church World Service
10.2021 - Current
- Assists in procurement of goods and services in a cost-effective, timely and transparent manner in line with CWS Polices, Co-operative Agreement and 2CFR 200
- Assists in conducting market research to capture the current costs and quality trends of items in the market, evaluates offers from vendors and negotiates better prices on behalf of CWS Africa
- Ensures all approved quotations are captured in SAGE and approved LPOs sent to the vendors
- Receives and reviews invoices and ensures complete documentation (GRN, Invoice, Delivery Note, LPO) before submission to finance for payment
- Manages flow of complete procurement documents between departments within the CWS Kasulu office
- Participates in budget preparation by researching cost estimates of proposed items
- Analyses incoming bids by coming up with a comprehensive analysis on the requirements of the bid for review by the committee meetings
- Prepares the Request for proposal (RFP) reports for tender committee review
- Coordinates and facilitates the vendor pre-qualification process
- Tracking of vendor invoices on the procurement excel spread sheet
- Completes vendor forms and updates the scans and the vendor list on the fileserver
- Ensures reconciliations for vendors by comparing invoices and payments
- Participates in developing, facilitating, implementing, monitoring and reviewing procurement plans
- Responsible for managing all updated procurement contracts, coordinate and monitor the supply chain function to ensure compliance with procurement policies and practices and donor requirements
- Liaises with vendors to create realistic delivery schedules and compare actual deliveries in order to evaluate vendor performance and responsiveness
- Ensures procurement records are accurate, up to date and in compliance with procurement policies and practices policies and donor requirements
- Builds and maintains positive relationships with all members of staff, and contactors both with
Logistics, Warehouse/storekeeper Volunteer
TANZANIA RED CROSS SOCIETY Burundian Refugee Camp
06.2021 - 09.2021
- Complies with federal, state, and local warehousing, material handling
- Shipping requirements by studying existing and new legislation
- Enforcing adherence to requirements and advising management on needed actions
- Maintains receiving, warehousing, and distribution operations by initiating
- Coordinating, and enforcing program, operational, and personnel policies and procedures
- Maintains physical condition of warehouse by planning and implementing new design layouts; issuing work orders for repair and requisitions for replacement
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
Procurement/Stores In Charge
GAPCO TANZANIA LIMITED
07.2013 - 06.2019
- Undertaking annual strategic planning for all procurement functions
- Guiding user’s department on budgeting using specifications/BOQS
- Negotiating with suppliers, service provider and other vendors
- Raising purchase requisition based on historical and current priced
- Preparing procurement contracts and purchase orders
- Maintaining and implementing procurement records and systems
- Raising purchase requisition after receiving invoices from suppliers
- Ensuring best practices for mitigating risk through quality assurance
- Placing quotes, tenders from preferred listed and registered vendors
- Following up on routine purchases to ensure efficient operations
- Verifying documents received from vendors for authenticity and accuracy
- Received goods from local suppliers and imports
- Preparing Goods Received Notes (GRNs) and processing payments
- Ensuring warehouses policies are maintained by monitoring level of stock
- Ensuring timely distribution of products to outlets all over the country
- Reconciling purchase order, Suppliers invoice and delivery note
- Authorizing requisition notes before issuing of materials from stores
- Performing monthly internal stock auditing as per procedures
Assistant Procurement Officer (Intern)
NATIONAL HOUSING CORPORATION, NHC
04.2013 - 06.2013
- Received and issued materials to departments based on requirements
- Received and verified items received from various suppliers
- Posted materials received from various supplies to stores ledger books
- Conducted weekly stock taking in the warehouse
- Kept records of movement of stock in and out of the warehouse
Assistant Procurement Officer (Intern
NATIONAL INSTITUTE OF MEDICAL RESEARCH, NIMR
01.2013 - 03.2013
- Reviewing tender evaluation reports before awarding tenders
- Preparing purchase requisitions and placing orders as requested
- Preparing and processing approval of annual procurement plan
- Preparing purchase requisitions and placing orders as requested
- Maintaining stock records and receiving goods from various suppliers
- Assisting Head of Procurement Management Unit with daily activities
Accounts Assistant
MBEYA DISTRICT COUNCIL
08.2009 - 09.2009
- Posting all transactions into Epicor accounting system
- Conducting periodic reconciliation of bank accounts
- Writing, receiving and issuing of cheques
- Updating and maintaining records of ledger accounts
- Keeping records and filing all invoices, vouchers and receipts
- Performing other tasks as assigned by the Accountant
Education
Degree of Masters of Science - Procurement and Supply Chain Management
Mzumbe University
2017
Post Graduate Diploma - Procurement and Logistics Management
Tanzania Institute of Accountancy (TIA)
2012
Advanced Diploma - Accountancy (ADA
St. Augustine University of Tanzania (SAUT)
2010
Advanced Certificate of Secondary Education Examination (ACSEE) - undefined
Galanos High School
1999
Certificate of Secondary Education Examination(CSEE) - undefined
Kaengesa Secondary School
1996
Skills
Strong negotiation skills
Analytical capability skills
Relationship management skills
Communication skills
Risk management
Strategic sourcing skills
Financial management skills
High level of attention to details
Contract Management
Accomplishments
- Achieved in establishing procurement department by completing different tasks with accuracy and efficiency.
Affiliations
Procurement and Supplies Professional Technical Board Tanzania (PSPTB)
Certification
Certified Procurement and Supplies Professional - CPSP
I like Physical exercise and home workout
Engaging in minor muscles building exercise and flexibility
Additional Information
Since joining this organization I have achieved to complete various projects, such as renovation of office building, worksite and introducing different system which were not existing.
Languages
Kiswahili
Native language
English
Proficient
C2
Timeline
Senior Procurement Assistant
Church World Service
10.2021 - Current
Logistics, Warehouse/storekeeper Volunteer
TANZANIA RED CROSS SOCIETY Burundian Refugee Camp
06.2021 - 09.2021
Procurement/Stores In Charge
GAPCO TANZANIA LIMITED
07.2013 - 06.2019
Assistant Procurement Officer (Intern)
NATIONAL HOUSING CORPORATION, NHC
04.2013 - 06.2013
Assistant Procurement Officer (Intern
NATIONAL INSTITUTE OF MEDICAL RESEARCH, NIMR
01.2013 - 03.2013
Accounts Assistant
MBEYA DISTRICT COUNCIL
08.2009 - 09.2009
Degree of Masters of Science - Procurement and Supply Chain Management
Mzumbe University
Post Graduate Diploma - Procurement and Logistics Management
Tanzania Institute of Accountancy (TIA)
Advanced Diploma - Accountancy (ADA
St. Augustine University of Tanzania (SAUT)
Advanced Certificate of Secondary Education Examination (ACSEE) - undefined
Galanos High School
Certificate of Secondary Education Examination(CSEE) - undefined
Kaengesa Secondary School
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