Restituta Prosper Minja
Finance Manager
Arusha,Arusha
Summary
Finance and Administration Manager with expertise in strategic financial planning, budget management, and business administration. Demonstrates strong leadership skills to enhance operational efficiency and cost-effectiveness. Proficient in financial forecasting, regulatory compliance, and risk management, driving growth and profitability. Proven track record of improving workflows, fostering team development, and implementing innovative financial solutions.
Overview
15
15
years of professional experience
Work History
Finance and Administration Manager
Savannas Forever Tanzania
Arusha, Tanzania
06.2024 - Current
- Formulated and implemented financial policies to increase operational efficiency.
- Led and facilitated budgeting, forecasting, and reporting processes.
- Organized monthly, quarterly, and annual reports for management.
- Ensured the precision and compliance of financial transactions through detailed assessments.
- Analyzed financial data to identify trends, risks, and opportunities for cost savings.
- Generated financial reports analyzing factors such as cash flow, profitability, and key performance indicators.
- Oversaw payroll processing, including timekeeping and benefits administration.
- Monitored regulatory changes to ensure compliance with finance and accounting laws.
- Prepared audit schedules for external auditors' review.
- Maintained fixed asset inventory records and ensured proper depreciation.
- Identified improvements in internal controls over financial reporting.
- Conducted reviews of operational expenses against budgets.
- Researched taxation, investments, and financing options.
- Supported senior management in strategic planning.
- Reviewed and approved expenditures for budget adherence.
- Generated reports on expenses, income, and open balances.
- Analyzed actual financial results versus budget and prepared variance reports.
Finance and Administration Manager
Join the Food Family Ltd
Arusha
01.2021 - 02.2023
- Company Overview: ERBERCHER The Food Family
- Led the financial oversight and reporting for the Mechanization Project, overseeing a budget of over 1 million euros funded by Josera and the Government of Germany
- Conducted extensive financial planning and analysis, ensuring the efficient utilization of funds in acquiring agricultural machinery and facilitating training programs across Eastern, Southern, and Western Tanzania
- Maintained and updated financial models using advanced Excel incorporating data analysis to assess the project's financial performance and sustainability
- Collaborated with cross-functional teams to ensure accurate financial reporting, providing insights into capital projects' developmental phases and leveraging financial concepts to drive project success
- Interfaced with donors, governmental agencies, and project stakeholders, effectively communicating financial progress and the economic significance of the Mechanization Project
- Contributed to strategic planning by offering financial perspectives, optimizing resource allocation, and ensuring compliance with financial guidelines and reporting standards
- Directed and oversaw the meticulous review of bank and ledger reconciliations, ensuring accuracy and completeness in financial reporting
- Managed and validated accounts payable and receivable, ensuring accuracy, consistency, and compliance with accounting principles and organizational standards
- Oversaw the formulation and monitoring of the annual financial budget, while also preparing detailed monthly and quarterly BVA and financial reports, to track performance and expenditure
- Conducted assessments on accounting systems, proposing, and implementing modifications to improve financial analysis and ensure alignment with GAAP principles
- Managed the timely compilation and submission of corporate tax returns and payroll-related taxes to relevant authorities every quarter, ensuring compliance with tax regulations
- Efficiently managed payroll processes, handling statutory deductions and ensuring timely and accurate payment disbursements
- Oversaw and coordinated various administrative, procurement, and logistics activities, ensuring smooth operational support for the organization
- ERBERCHER The Food Family
Finance and Operations Officer
Oxfam International
Arusha
01.2017 - 01.2020
- Managed day-to-day and strategic financial administration, ensuring compliance with donors’ regulations and organizational policies
- Updated all financial transactions in PeopleSoft and Helios systems, providing periodic reports for planning and decision-making
- Processed payments related to travel expenses, maintained information registers on floats and managed expenses, personal expenditures, and loans
- Assisted in preparing annual, quarterly, and monthly budget forecasts for project operations expenses, including generating monthly BVA (budget versus actual) reports
- Prepared the annual supply plan for the field office and monitored its execution in alignment with approved budgets
- Conducted bank, mobile money, and cash monthly reconciliations addressing discrepancies professionally
- Oversaw tax withholdings and filings, administering payroll for project employees
- Prepared Local Purchase Orders (L.P.O), verified invoices, and ensured timely payment to suppliers
- Assessed financial management systems, offering recommendations to strengthen partner organizations' capacities
- Evaluated performance and conducted capacity-building sessions focused on enhancing financial management practices
Accountant
Aga Khan Health Centre
Arusha
01.2012 - 01.2016
- Oversaw the collection, processing, verification, and reconciliation of invoices with purchase orders to maintain meticulous financial records and alignment with procurement policies
- Managed company ledgers, updated financial records, and conducted cost tracking to ensure accurate financial summaries and robust financial management practices
- Compiled and maintained payroll data in the payroll system, ensuring accuracy and compliance with payroll regulations and company policies
- Conducted thorough bank reconciliations and prepared regular financial reports, aiding in comprehensive financial analysis and decision-making processes
- Collaborated closely with auditors to facilitate timely annual audits, ensuring adherence to tax guidelines, and maintaining compliance standards
- Spearheaded the procurement of clinical supplies, aligning with company and departmental policies and guidelines, ensuring smooth supply chain operations
- Implemented capacity-building initiatives resulting in a significant 40% enhancement in compliance levels, particularly in financial management standards, fostering a more robust operational environment
Internal Auditor
A & A Computers Ltd
Arusha
01.2010 - 01.2012
- Designed and executed an audit program assessing risks, ensuring a comprehensive evaluation of regulatory requirements to enhance risk management practices
- Implemented top-tier audit and business practices in alignment with internal audit standards, fostering adherence to best practices and regulatory compliance
- Fortified internal control functions and financial systems by rigorously enforcing adherence to financial policies and procedures, optimizing organizational efficiency
- Formulated and executed the annual internal audit plan, ensuring a thorough assessment and improvement of internal operations and compliance standards
- Conducted staff training in implementing robust accounting systems, guaranteeing compliance with established financial policies and procedures, and enhancing operational efficiency
- Ensured accurate, timely, and comprehensive reporting of audit information to management and risk committees, facilitating informed decision-making processes
- Drove a substantial 35% increase in sales through effective control of stock purchases and meticulous management of optimal inventory levels, optimizing financial performance and inventory management practices
Education
Master of Business Administration - Business Administration and Management
Eastern And Southern African Management Institute (ESAMI)
Arusha, Tanzania11.2023
Postgraduate Diploma in Project Management - Project Management
Jomo Kenyatta University of Agriculture And Technology
Nairobi, Kenya - Arusha Campus11.2014
Advanced Diploma in Accountancy - Accounting and Finance
Institute of Accountancy Arusha
Arusha, Tanzania03.2009
Certificate in Accounting and Finance - Finance
Institute of Accountancy Arusha
Arusha, Tanzania12.2004
Skills
- Financial Management:
Financial Forecasting
Cash Flow Management
Month-End Closings
Budget Oversight
Grant Management
- Operational Management:
Payroll Processing
General Ledger Maintenance
Financial Auditing
Internal Controls
- Regulatory Compliance:
Taxes Understanding
Regulatory Adherence
Policy Development
- Analytical Skills:Report Generation
Analytical Acumen
Risk Management
- Human Resources Management:
Stakeholder Engagement
Resource Mobilization
Team Leadership
- Technical Skills:Microsoft Excel
Communication Skills
Adaptability and Flexibility
Strengths
- Financial and Operational Management
- Budget Oversight
- Grant Management
- Policy Development
- Report Generation
- Analytical Acumen
- Stakeholder Engagement
- Risk Management
- Resource Mobilization
- Team Leadership
- Regulatory Adherence
- Communication Skills
- Adaptability and Flexibility
Personal Information
Title: Finance and Administration Manager
Languages
- English, Fluent (written and spoken)
- Kiswahili, Fluent (written and spoken)
References
- Erbacher Frank, Owner – Erbacher the Food Family, f.erbacher@josera-erbacher.de, +4916094140663
- Eliel Gideon, Company Secretary – Join the Food Family Limited, earlyelgid@gmail.com, +255 767 295 183
- Bill Marwa, Digital Rights Advisor – Oxfam in Africa, billmarwa@gmail.com, +255 689 505 141
Training
- Budgeting and Scheduling Projects, University of California, Irvine, 06/2019
- Gender Justice, Oxfam International, 11/2018
- Risk Management for Projects, University of Adelaide, South Australia, 08/2018
- Advanced Ms. Excel for reporting, Aga Khan University Hospital, Nairobi, Kenya, 06/2013
Languages
Swahili
First Language
English
Proficient (C2)
C2
Portuguese
Beginner (A1)
A1
Projects
- Land Restoration, Native Seed, and Rangeland Restoration Program
- Location: Arusha and Kilimanjaro
Donors: UNDP, Margaret A. Cargill Philanthropies (MACP), Oppenheimer Foundation
- Sunflower Value Chain : Hanang
Donor: Oxfam International
- Women and Youth Empowerment Program
- Location: Loliondo and Hanang
Donor: Oxfam International
- Mechanization Project: Improving Animal Health through Nutritious Feeds
- Donors: German Government and Josera
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Location
RemoteHybridImportant To Me
Career advancementCompany CultureFlexible work hoursPersonal development programsHealthcare benefitsWork from home optionTeam Building / Company RetreatsPaid sick leaveStock Options / Equity / Profit SharingWork-life balance401k matchTimeline
Finance and Administration Manager
Savannas Forever Tanzania
06.2024 - Current
Finance and Administration Manager
Join the Food Family Ltd
01.2021 - 02.2023
Finance and Operations Officer
Oxfam International
01.2017 - 01.2020
Accountant
Aga Khan Health Centre
01.2012 - 01.2016
Internal Auditor
A & A Computers Ltd
01.2010 - 01.2012
Master of Business Administration - Business Administration and Management
Eastern And Southern African Management Institute (ESAMI)
Postgraduate Diploma in Project Management - Project Management
Jomo Kenyatta University of Agriculture And Technology
Advanced Diploma in Accountancy - Accounting and Finance
Institute of Accountancy Arusha
Certificate in Accounting and Finance - Finance
Institute of Accountancy Arusha
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