Regina Lugome

• Support hiring process with advertising for new positions, interviews, and selection
• Process contracts and other recruitment documents for newly appointed staff
• Assist managers in setting up goals and key result areas for staff motivation and performance feedback. Liaise with Regional Office and HQ on matters relating to local Human Resources
• Maintain and updates staff personal records.
• Implement annual staff leave plan.
• Ensure timely completion of monthly timesheets by Staff
• Coordinate general office operations: office maintenance, tracking existing or new vendor agreements

• Review and validates all documents submitted for payment. This involves the writing of checks, initiating wire transfers and payment vouchers and attaching relevant supporting documentation for approval.
• Monthly review of Project Projections, budgets, prepare variance reports, analyze actual spending versus projected and highlighting key variance areas in variance report. Ensuring that the budgets are in line with donors requirements.
• Support preparation of project closure reports to donors, regional and HQ office.
• Maintain banking relations, plan and monitor country cash flow requirements.
• Monthly reconciliation of all relevant accounts in ERP.
• Conduct banking transactions, including depositing, and collecting bank statements, processing wires, and converting currencies from one account to another.
• Prepare the project staff payroll and maintains staff benefits accruals.
• Manage Tax Returns, Pay As You Earn (PAYE), SDL, Withholding Taxes and E-filling, Annual Returns, staff deductions.
• Manage quarterly and yearly activity and audit reports submission to the NGO registrar.
• Ensure compliance with statutory regulations, The United States Agency for International Development (USAID) rules and regulations and other relevant donor stipulations for all financial processes
• Coordinate staff travel arrangements and ensure staff advances are liquidated on time.
• Assists Grants Contracts manager in reviewing sub grants documentation.
• Supervise staff under Finance and operations unit
• Liaison between the organization and relevant authorities, vendors, partners and bank pertaining to different project needs.
• Support internal and External Audit

• Prepare payments & invoices and check all necessary supporting documentation is attached.

• Ensure all supporting documentation are attached to documents.

• Prepare staff advances and staff liquidations for different activities implementation

• Prepare journal voucher transactions

• Prepare receipts vouchers for the refunds done by staffs and partners

• Handle petty cash

• Post transactions on system

• Assist in computing and filing relevant taxes

• Participants verification during meeting

• Prepare mobile online payments

• Payment verification & support purchases procedure

• Support Internal and Global audit review

• Assist the grants team in preparing CSOs advances and liquidations.

• Scan and filing accounting documents.

• Assist the finance team in other assigned activities

• Prepare Vendor payments and check all necessary supporting documentation is attached.

• Prepare staff advances and staff liquidations for different activities implementation

• Assist the grants team in preparing CSOs advances and liquidations

• Scan and filing accounting documents.

• Proper authorization of all documents including all procurement document