Rachel Shuma
Dar es salaam,Tanzania
Summary
Outgoing office administrator with several years of experience applying multitasking skills to complete daily duties while resolving issues. Adept in personal time management while greeting visitors, managing phone switchboard and tackling staff requests. Friendly and respectful with positive attitude that creates warm and inviting office atmosphere.
Overview
5
5
years of professional experience
11
11
years of post-secondary education
Work History
Office Administrator
WALKING BOOK
Dar es salaam, Tanzania
03.2025 - Current
- Managed daily office operations and coordinated administrative tasks efficiently.
- Organized schedules and meetings for staff to optimize workflow.
- Maintained accurate records and files for easy access and retrieval.
- Handled incoming communications, including phone calls and emails promptly.
- Coordinated and managed daily administrative operations of the office.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Organized and maintained filing systems, including electronic databases and records.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
Office Administrator
KINGS SUPER BRANDS LTD
Dar es Salaam, Tanzania
07.2023 - 01.2025
- Office supervision
- Managed daily office operations and coordinated administrative tasks efficiently.
- Maintained accurate records and files for easy access and retrieval.
- Handled incoming communications, including phone calls and emails promptly.
- Coordinated and managed daily administrative operations of the office.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Record and store daily office expenditures
- Provide legal assistance when needed.
- Taking care some TRA matters like excise duty and tax duty
Office Administrator
HRD RADIATOR COMPANY
Mwanza, Tanzania
02.2023 - 05.2023
- Managed daily office operations and coordinated administrative tasks efficiently.
- Organized schedules and meetings for staff to optimize workflow.
- Maintained accurate records and files for easy access and retrieval.
- Assisted in processing invoices and managing accounts payable functions.
- Implemented office procedures to improve organization and efficiency.
- Organized and maintained filing systems, including electronic databases and records.
Legal officer
The Office of Solicitor General
07.2022 - 09.2022
- Drafting of Legal Documents and Opinions which assist the office to attain its goal of justice maintenance.
- Preparation of plaint, chamber summons and it’s affidavit
- Replying through written submission and preliminary objection and all other legal documents to represent them to the court of law for the case determination.
- Court attendance to all case stages like for, mention, hearing and judgment stage to observe and be aware of all court procedures, am now good on them.
Legal officer
Gemini Attorneys
02.2021 - 12.2021
- Drafting of Legal Documents and Opinions to suggest on what to be done to cases in hand for the better presentation before filing to the court of law, for example preparation of legal opinion.
- Preparation of plaint, chamber summons and it’s affidavit
- Replying through written submission and preliminary objection and all other legal documents.
- Provision of legal knowledge (aid) to lay persons eg; how the distribution of deceased estates to be conducted.
- Court attendance to all case stages like for, mention, hearing and judgment stage.
- Office supervision, making sure all office stuffs are in needed quantity and stored in a safety way for example; case files maintenance.
- Provision of legal counseling to people in need (lay persons).
Education
Advocacy Practical - Legal Studies
LAW SCHOOL OF TANZANIA
Dar Es Salaam, Tanzania 01.2022 - 12.2022
Bachelor of Laws (LLB) - Legal Studies
ST. Augustine University of Tanzania
Mwanza, Tanzania 10.2016 - 01.2021
Advanced Certificate of Secondary School Education -
Pius High Secondary School
Dar Es Salaam, Tanzania 07.2014 - 05.2016
Certificate of Secondary School Education -
Usambara Girls Secondary School
Tanga, Tanzania 01.2010 - 11.2013
Skills
- Document organization
- Conflict resolution
- Communication handling
- Record keeping
- Daily office operations
- Office administration
- Time management
- Progress tracking
- Team collaboration
- Problem solving
- Flexibility
- Ethics-focused
- Project management
- Meeting coordination
- Workforce management
- Payroll and accounts payable and receivable
- Supply inventory
- Customer engagement
- Managing office supply inventory
- Leadership and supervision
- Scanning and copying
- File organization
- Legal compliance
- Document drafting
- Legal research
References
- S.A. Grace Lupondo, Office of Solicitor General, State Attorney, P.O. Box 71554, Dar es Salaam, Dar es Salaam, 0712300122
- Benard Kasimba, General Manager, HRD RADIATOR COMPANY, P.O. BOX 69296,Mwanza, 0767218908
Personal Information
- Date of Birth: 02/17/97
- Gender: Female
- Nationality: Tanzanian
- Marital Status: Single
- Religion: Christian
- Place of Birth: Dar es Salaam
Languages
- English
- Swahili
- English
Languages
Swahili
First Language
English
Upper Intermediate
B2
Timeline
Office Administrator
WALKING BOOK
03.2025 - Current
Office Administrator
KINGS SUPER BRANDS LTD
07.2023 - 01.2025
Office Administrator
HRD RADIATOR COMPANY
02.2023 - 05.2023
Legal officer
The Office of Solicitor General
07.2022 - 09.2022
Advocacy Practical - Legal Studies
LAW SCHOOL OF TANZANIA
01.2022 - 12.2022
Legal officer
Gemini Attorneys
02.2021 - 12.2021
Bachelor of Laws (LLB) - Legal Studies
ST. Augustine University of Tanzania
10.2016 - 01.2021
Advanced Certificate of Secondary School Education -
Pius High Secondary School
07.2014 - 05.2016
Certificate of Secondary School Education -
Usambara Girls Secondary School
01.2010 - 11.2013