Rachel Ndimila
Dodoma,Tanzania
Summary
A highly experienced procurement and supply chain professional with over 15 years of expertise in public procurement management, tender administration, procurement planning, and contract management. Possesses strong knowledge of procurement laws, regulations, and compliance procedures, with proven ability in preparing procurement reports, tender documents and annual procurement plans. Demonstrates excellent organizational, communication, and leadership skills, alongside proficiency in Microsoft Office applications and procurement systems including. Seasoned professional with focus on procurement and supply chain management. Can deliver cost-effective procurement strategies and streamline purchasing processes with well-honed negotiation skills and in-depth understanding of market trends. Possessing unique approach to supplier relationship management, ready to ensure smooth operational flow and achieve significant cost savings for prospective employer.
Overview
17
17
years of professional experience
8
8
years of post-secondary education
Work history
Assistant Procurement Officer II
Ministry of Health (MoH)
Dodoma, Tanzania
2021.10 - Current
- Reduced operational costs through strategic sourcing techniques.
- Assisted in preparing tender documents to facilitate the bidding process.
- Complied with company policies whilst managing vendor contracts.
- Negotiated contracts successfully, achieved cost-effective deals.
- Managed tender process, interviewing and comparing bids to maximise contract terms.
- Evaluated product sales performance to provide accurate reports and identify improvement opportunities.
- Assisted with staff development by implementing effective, hands-on training programmes for new employees, maximising performance and engagement from day one.
- Analysed supply chain strategies and implemented sustainable procurement processes to keep continuous stock of products.
- Negotiated contract terms and awarded supplier contracts to achieve optimum business profits.
- Kept up-to-date knowledge and complied with purchasing and contracting regulations.
- Liaised with third party suppliers to facilitate shipment of materials, reducing lead times.
- Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
- Ensured business continuity, using local suppliers to minimise risk of supply chain disruptions.
- Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
- Worked with department heads to determine requirements for procurement activities.
- Streamlined procurement processes for faster turnaround times.
- Analysed procurement procedures for efficiency improvements.
- Oversaw contract negotiations to secure favourable terms for the company.
- Liaised between departments for smoother procurement processes.
- Updated procurement database regularly, maintained up-to-date records.
Assistant Procurement Officer
Songwe District Council
Songwe, Ruvuma
2019.02 - 2021.09
- Managed purchase orders, ensured accuracy in documentation.
- Negotiated contracts successfully, achieved cost-effective deals.
- Updated procurement database regularly, maintained up-to-date records.
- Liaised between departments for smoother procurement processes.
- Resolved disputes with suppliers to maintain good working relationships.
- Negotiated with vendors and service providers to control corporate expenditures.
- Mentored and motivated junior procurement staff to consistently meet and exceed department KPIs.
- Managed tender process, interviewing and comparing bids to maximise contract terms.
- Evaluated product sales performance to provide accurate reports and identify improvement opportunities.
- Assisted with staff development by implementing effective, hands-on training programmes for new employees, maximising performance and engagement from day one.
- Evaluated procurement processes and used results to improve workflows and procedures.
- Ensured business continuity, using local suppliers to minimise risk of supply chain disruptions.
- Built productive relationships with stakeholders, communicated updates and sought mutually beneficial outcomes.
Head of Procurement Management Unit Officer
Songwe District Council
Songwe, Tanzania
2016.03 - 2019.03
- Mitigated risk by enforcing strict adherence to contractual obligations and quality standards amongst suppliers.
- Coordinated cross-functional teams, enhancing collaboration in procurement projects.
- Fostered strong working partnerships with internal stakeholders to align procurement strategies with company objectives.
- Spearheaded the digital transformation of procurement operations; increased process transparency and traceability.
- Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
- Accurately anticipated future customer demand through predictive analysis of historical data.
- Negotiated with vendors and service providers to control corporate expenditures.
- Acquired and served warrants for arrests, searches or other purposes.
- Arrested and transported suspects to police stations or holding cells.
- Supported large public gatherings by stewarding and patrolling public areas.
- Organised travel accommodations for clients with air or train transport and overnight bookings.
- Coordinated auctions to sell personal or business property.
- Developed clear brand voices to improve marketing image and reputation.
- Negotiated contract terms for maximised client benefit and profit.
- Produced comprehensive crime reports with meticulous attention to detail.
- Spearheaded contract negotiation to obtain favourable terms for quality, cost and delivery requirements.
- Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
- Mentored and motivated junior procurement staff to consistently meet and exceed department KPIs.
Assistant Procurement Officer
Chunya District Council
Mbeya, Tanzania
2009.01 - 2016.02
- Assisted in preparing tender documents to facilitate the bidding process.
- Tracked order deliveries, ensured adherence to timelines.
- Analysed procurement procedures for efficiency improvements.
- Reduced operational costs through strategic sourcing techniques.
- Oversaw contract negotiations to secure favourable terms for the company.
- Streamlined procurement processes for faster turnaround times.
- Negotiated contracts successfully, achieved cost-effective deals.
- Worked with department heads to determine requirements for procurement activities.
- Monitored supply chain activities to validate quality of goods procured.
- Minimised customer complaints by verifying procured items met required quality standards.
- Ensured business continuity, using local suppliers to minimise risk of supply chain disruptions.
- Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
- Evaluated procurement processes and used results to improve workflows and procedures.
- Liaised with third party suppliers to facilitate shipment of materials, reducing lead times.
- Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
- Facilitated project delivery by procuring raw materials and supplies.
- Advised and guided management teams on decision-making, enabling cost-effective tendering processes.
- Negotiated pricing for apparel and accessories from vendors to secure optimal pricing and keep costs low.
- Kept up-to-date knowledge and complied with purchasing and contracting regulations.
- Negotiated contract terms and awarded supplier contracts to achieve optimum business profits.
Education
Masters Degree - Procurement and Supply Chain Management
Institute of Accountancy Arusha
Dodoma 2026.03 -
Bachelor Degree - Procurement and Supply Chain Management
The Open University of Tanzania (OUT)
Dodoma 2022.10 - 2024.06
Diploma - Procurement
College of Business Education (CBE)
Dar es Salaam 2011.03 - 2013.06
Certificate - Information and Communication Technology (ICT)
University Computing Centre (UCC)
Dar es Salaam 2004.03 - 2004.07
Certificate - Secondary Education (CSEE)
Kiluvya Secondary School
Dar es Salaam 1999.01 - 2002.11
Certificate - NeST System Training
, Mkwawa University College of Education
Iringa 2023.01 - 2023.02
Certificate - Foundation Course
Procurement and Supplies Professional and Technician Board (
Tanzania 2017.02 - 2017.03
Certificate - Workshop on Public Procurement Act 2011 and Amendment Act 2016
IRDP Dodoma
Dodoma 2016.04 - 2016.05
Certificate - Procurement Planning Training
College of Business Education (CBE)
Dar es salaam 2013.02 - 2013.03
Certificate - Tender and Bidding Procedures Training
College of Business Education (CBE)
Dar es salaam 2013.03 - 2013.04
Skills
- Tendering process understanding
- Compliance regulation familiarity
- RFQ preparation
- Communication proficiency
- Electronic procurement
- Contracts development
- Supplier evaluation
- Purchasing procedures
- Vendor relationship management
Languages
English
Upper intermediate
Swahili
Upper intermediate
Affiliations
• Reading Professional and Leadership Materials
• Research and Learning New Procurement Practices
• Community and Team Activities
• Traveling and Networking
• Sports and Physical Fitness
Timeline
Masters Degree - Procurement and Supply Chain Management
Institute of Accountancy Arusha
2026.03 -
Certificate - NeST System Training
, Mkwawa University College of Education
2023.01 - 2023.02
Bachelor Degree - Procurement and Supply Chain Management
The Open University of Tanzania (OUT)
2022.10 - 2024.06
Assistant Procurement Officer II
Ministry of Health (MoH)
2021.10 - Current
Assistant Procurement Officer
Songwe District Council
2019.02 - 2021.09
Certificate - Foundation Course
Procurement and Supplies Professional and Technician Board (
2017.02 - 2017.03
Certificate - Workshop on Public Procurement Act 2011 and Amendment Act 2016
IRDP Dodoma
2016.04 - 2016.05
Head of Procurement Management Unit Officer
Songwe District Council
2016.03 - 2019.03
Certificate - Tender and Bidding Procedures Training
College of Business Education (CBE)
2013.03 - 2013.04
Certificate - Procurement Planning Training
College of Business Education (CBE)
2013.02 - 2013.03
Diploma - Procurement
College of Business Education (CBE)
2011.03 - 2013.06
Assistant Procurement Officer
Chunya District Council
2009.01 - 2016.02
Certificate - Information and Communication Technology (ICT)
University Computing Centre (UCC)
2004.03 - 2004.07
Certificate - Secondary Education (CSEE)
Kiluvya Secondary School
1999.01 - 2002.11