Peter Romanus Mhapa

Overall responsibility:

Responsible to oversee the day-to- day functioning of the finance department by ensuring that the general books of accounts are properly maintained and that the overall internal control environment is in line with group policies and procedures as well as the IFRS

Specific roles

• Supported efficient accounting operations with high-quality administrative support to ensure implementation and enforcement of necessary controls on critical and sensitive areas such as cash and bank, staff accounts, suppliers and customers.
• Developed, implemented and maintained accounting systems IRIS for all financial transactions and work in hand with the IRIS super-user in resolving user issues as when they arise. This includes communicating to IRIS hotline team when necessary
• Ensuring that the books of accounts are properly maintained in line with the group policies and procedures.
• Responsible for period end preparation of the General ledger for the purposes of closing and reporting which must be realized within the timeliness set by the group.
• Aid in the recruitment, monitoring staff performance and appraisal of the entire team within the reporting line.
• Provide guidance to the finance team on assigned areas to ensure the smooth running of the department.
• Ensure that all accounting vouchers are properly coded, supported with LPOs, GRNS or any other proof of delivery before they are approved and posted on IRIS Finance.
• Liaise with external parties such as external auditors, banks and the Tanzania Revenue Authority.
• Minimized internal accounting department backlogs by updating accounts and generating reports.
• Reviewed, analyzed and verified accuracy of financial documents such as invoices, bills and ledgers.
• Any other tasks that may be assigned by the Financial Controller or GM Finance and Administration.

Overall responsibility

Responsible for managing and leading the group finance team in overall finance processess

Specific roles;

• Accountable for all the group strategic financial plan, analysis, and control of all the revenues and expenditures.
• Preparation of the group monthly and annual reports, analyzing, reporting and interpretation of all the financial related reports.
• Enhancing the group accounting compliances with all authorities through facilitating all the requirements and creating a good relationship with all business partners including banks, vendors, customers, and all agencies.
• Engaging on evaluation and consultation for all the logistics business movement signals for providing accurate indicators for revenue and expenditure of the group.
• Responsible for review, approval, and control of all the cost, reconciliations, invoicing, payments receipts and other treasury functions including risk management.
• Reviewing all group transactions to ensure a sound accounting practice and advising the management on key financial metrics to be improved
• Facilitating all other financial processes within the group through the finance team as may be advised by the managing director along with evaluation for finance team KPI & appraisal.
• Ad-hoc tasks such as assisting the Managing Director and acting on his absence to oversee the overall running of the business by supporting the revenue growth, developing, and executing business strategies along with managing all the company assets.

Key responsibility

Responsible for managing the company day to day financial process

Specific responsibilities

• Responsible for preparation of accurate and timely monthly and annual reports for the company as required by management.
• Responsible for facilitating a strong financial control and all procedures within the company
• Providing the daily planning and ensuring a full control on all the revenues and expenditures for the company
• Preparation, analysis, reporting and interpretation of all the financial related reports.
• Evaluation and consultation on all the daily transit and local business movement signals for providing accurate indicators for company the revenue and expenditure.
• Review, approval, and control of all the cost, bank reconciliations, payrolls, invoicing, vendor payments, and other treasury functions on risk management
• Assist all company finance related compliance tasks and the quality management systems.
• Assist any task and time-based reports as may be directed by the general manager from time to time.

Key responsibilities

• Determined tax owed, completed and filed returns and upheld compliance with applicable laws.
• Responsible for payments requisitions review, petty cash review from cashier, vendors reconciliations and all cost budget report
• Responsible for invoicing review for all the sales generated, debtors report & follow up.
• In charge of bank reconciliation and monthly cash movement report (manually consolidated)
• Preparation of the monthly profit or loss report and weekly performance tracker
• Implementing the SAP system application within the company as the super user.

Key responsibilities:

• Responsible for all shipments files control on job card system (PRISM)
• In charge of supervising all the operations files for review of all the expenses passed, income budget & invoiced, profit (CM1) per file and file closure.
• Assisting the CFO on Finance cost controlling with creditors, (reconciliations and creditors statements) along with provision of weekly report on all the operations cost
• Liaise with Maesrk Global Service Centre (GSC) from India daily through calls to provide updates on the operational sales from all the negative files
• Liaise with both Finance and operation department for providing a monthly performance report on operational (direct) cost -sales report
• Assist the Chief accountant on all day-to-day responsibilities as directed from time to time.

Key roles

• Responsible for daily and monthly purchases and supplier’s report
• Accountable for all the finance postings of purchase orders and petty cash vouchers
• Responsible for shipment files review and report to chief accountant
• Assist reconciliation for credit controlling with sister companies within Maersk group (Safmarine, Maerskline and APM terminals CIS)

Key roles

• Designed internal control policies to improve audit scores.
• Posting of vouchers on Tally system
• Reconciliation of higher education students’ loans
• Assist the University bursar to post the journal entries for reconciliation.
• Evaluated expense reports for accuracy and adherence to company policies.