Pendo Victor Lema
Dar es Salaam
Summary
Driven finance professional with a proven track record at the International Labour Organization, adept in SAP and advanced Microsoft Excel. Excelled in reducing costs by 40% and enhancing financial transparency across multiple projects. Skilled in analytical problem-solving and effective communication, demonstrating significant improvements in procurement processes and financial reporting accuracy.
Overview
16
16
years of professional experience
Work History
Sr Finance and Administrative Assistant
International Labour Organization
Dar es Salaam
04.2019 - Current
- Providing finance, administrative, and logistical support to projects in Tanzania, Rwanda, Burundi, and Kenya in an effective, timely, and transparent manner, and in accordance with established rules and regulations.
- Providing advice and guidance to senior management on procedural issues relating to procurement, implementation agreements, and external collaborator contracts, in accordance with ILO’s rules and regulations.
- Overseeing and monitoring the projects' procurement process.
- Published tenders across various platforms, including the United Nations Global Marketplace dashboard.
- Facilitating the review and evaluation of submitted tenders.
- Preparing purchase orders, contracts, and agreements through Enterprise Resource Planning (IRIS).
- Monitoring the status of issued purchase orders, contracts, and agreements bi-weekly.
- Entering new budgets for new projects in ERP (IRIS), and conducting budget revisions for existing projects to align with projects’ outputs and outcomes.
- Analyzing and monitoring projects' budgets and expenditures, and discussing with project managers.
- Preparing projects' financial status reports and investigating to identify variances and irregularities.
- Reviewing, validating, and recording payment demands, invoices, and travel claims in ERP (IRIS) timely.
- Monitoring advance payments and petty cash, and ensuring they are settled timely.
- Monitoring outstanding transactions and accruals, and liaising with the respective colleagues for settlement.
- Uploading approved payment registers to the bank for processing.
- Coordinating and overseeing finance, logistics, and administrative arrangements of workshops, seminars, and training.
- Providing financial training to new staff, implementing partners, and suppliers on applicable and acceptable ILO's financial standards and policies.
- Providing training on Enterprise Resource Planning (IRIS) to new staff.
- Responding to queries and requests from staff and partners on financial information, budget queries, and payment status.
- Managing the maintenance and safekeeping of equipment, furniture, vehicles, and supplies for projects.
Finance Associate
Halliburton International GMHG
Dar es Salaam
09.2013 - 05.2016
- Analyzed the real estate department’s costs versus the budget, highlighting variances to the management team for the West, Central, and East Africa region (nine countries).
- Prepared, maintained, and improved the accuracy of real estate department budget information in the West, Central, and East Africa region.
- Reviewed vendor service contracts in assigned region, achieving a 40% cost reduction.
- Trained regional real estate coordinators and managers on various functions of the Real Estate Module system.
- Enhanced inter-departmental communication across West, Central, and East Africa regions.
- Coordinated with the Real Estate portfolio management team to ensure lease contracts are loaded correctly on the Enterprise Resource Planning (SAP).
- Liaised with the tax department to ensure correct tax information is included on lease agreements.
- Led the verification of vendor invoices before submitting them for payments, which improved the payment process timeline.
- Resolved product service line queries on payments, cost recovery, and allocations.
- Led the real estate space, recharging, and ensured product service lines were correctly charged.
- Collaborated with Procurement and Material department to set up vendors accurately.
- Organized and managed office relocations.
- Ensured that landlords comply and submit the required legal and financial documents.
- Managed the recovery of rent deposits and other refunds from landlords and occupiers.
- Supervised the office administrator by assigning duties.
Finance and Administration Lead
Africa Practice Tanzania Ltd
Dar es salaam
01.2012 - 08.2013
- Managed the transfer of financial data from Tally accounting software to Sage Line 50 software.
- Prepared the monthly financial report and analyzed it with the finance director.
- Assisted the general manager with the company’s annual budget preparation.
- Prepared clients' invoices and followed up on payments.
- Processed payments to suppliers.
- Liaised with internal and external auditors to ensure operations abide by accounting standards.
- Analyzed the company's cash flow on a weekly basis.
- Maintained debtors and creditors control accounts.
- Monitored bank transactions, identify, and resolve inconsistencies.
- Managed and processed the company’s payroll using Paymaster.
- Prepared and remitted statutory commitments, including PAYE, VAT, withholding tax, stamp duty, provisional tax, and NSSF contributions.
- Managed the amendment of the company’s employee handbook (UK-based) to align with Tanzania's employment laws.
- Collaborated with the company’s appointed lawyers on legal-related matters.
- Maintained all company registration documents, renewing licenses and permits as necessary.
- Supervised and established key performance indicators for the office assistant.
Accounting and Finance Assistant
Working Wardrobes
Santa Ana
05.2011 - 08.2011
- Analyzed the company’s daily financial transactions.
- Utilized Raiser’s Edge to prepare monthly financial reports, presented to donors.
- Prepared logistics for the company’s fundraising events.
- Assisted and followed up with clients, volunteers, donors, and sponsors.
- Updated the company’s accounting database daily.
Loan Processor Assistant
Bank of New York Mellon
Boston
01.2011 - 04.2011
- Prepared loan reports and loan contracts.
- Processed loan applications, and assisted in loan closure.
- Reorganized completed loans and ensured they are abiding by company policy.
- Verified applicants' financial status by validating their financial and credit history.
Building Manager
Atwood Memorial Center
SCSU, St. Cloud
01.2009 - 12.2010
- Handled all facets of the student union operations, including managing meeting room schedules, providing requested resources to people utilizing the union, and handling conflicts.
- Supervised 20 student employees by delegating tasks and assigning responsibilities.
- Worked with and directed center staff in the execution of events-related activities, including housekeeping duties.
- Trained student employees and co-workers on the union's operations.
- Monitored and handled emergency situations within established procedures.
- Assisted the union's accountant with balancing transactions of retail areas.
Education
Postgraduate Diploma - Finance
University of Strathclyde
Glasgow, UK05.2020
Bachelor of Science - International Business, Accounting and Finance
St. Cloud State University
St. Cloud, MN, USA12.2010
Skills
- Microsoft Word
- Microsoft PowerPoint
- Advanced Microsoft Excel
- Pivot Tables
- Charts
- Microsoft Access
- Microsoft Outlook
- Adobe Acrobat
- Photoshop
- SAP
- Paymaster
- QuickbooksPro
- Tally
- Sage Line 50
- IRIS
- SharedPoint
- Microsoft Office 365
- Report analysis
- Computer proficiency
References
- Ms. Aurelie Klein, Protect Manager-Social Protection, International Labour Organization, klein@ilo.org, +352 621 785 093
- Ms. Patricia Bulemela, Operations Officer, International Labour Organization, bulemela@ilo.org, +255 754 028 981
- Ms. Getrude Sima, National Project Coordinator, International Labour Organization, sima@ilo.org, +255 754 661 175
- Ms. Cressida Mwamboma, Programme Policy Officer, World Food Program, cressida.mwamboma@wfp.org, mwambomacressida@gmail.com, cressida0824@gmail.com, +255 743 642 699
Awards
- Financial Management for Development Projects Certificate
- Emergency Procurement Certificate
- Completed IPSAS Courses
- Halliburton Financial Leadership for Non-Financial Leaders Certificate
- Halliburton Delivering Financial Performing Certificate
Timeline
Sr Finance and Administrative Assistant
International Labour Organization
04.2019 - Current
Finance Associate
Halliburton International GMHG
09.2013 - 05.2016
Finance and Administration Lead
Africa Practice Tanzania Ltd
01.2012 - 08.2013
Accounting and Finance Assistant
Working Wardrobes
05.2011 - 08.2011
Loan Processor Assistant
Bank of New York Mellon
01.2011 - 04.2011
Building Manager
Atwood Memorial Center
01.2009 - 12.2010
Postgraduate Diploma - Finance
University of Strathclyde
Bachelor of Science - International Business, Accounting and Finance
St. Cloud State University
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