Paskazia Simon Leka

Operations

• Managing the entire export process including. Bookings, documentation process, declaration, port handling, invoicing, loading, return of empty containers and other statutory documentation (TRA, Port, Shipping Line).
• To ensure container placement, consignment staffing, inspection and transfer are effectively and efficiently done.
• Management of CFS by ensuring on time receipt of empty containers.
• Liaise with the transport department and clients to ensure availability of trucks port delivery to avoid missing the vessels or any extra charges.
• Following up and ensuring all bond validation status issues have been resolved timely.
• Ensure company compliance on all international, local and legal obligations.
• Ensure the operations are handled in compliance with the company polices and all relevant regulations.
• Sorting out all operations issues that arise during delivering of consignment to port as well as any other export related issues.

Budgeting & Cost Control

• Responsible for planning and budgeting of the export division
• Controlling of all the departmental costs to ensure appropriate usage of funds in compliance with the company procedures and to keep each shipment profitable.

Client Relations

• Ensure follow up on filling documentation and preparation of billing (invoices) of all clients after exportation of the shipment Stakeholders Relations
• Create robust relationship with all the stakeholders in order to easily resolve operational issues.
• Business Development & Client Management
• Management of Client relationship and resolving all client queries Assessing the market to identify new and existing business potential.
• Ensure export business growth through client retention and efficient operations Team Management
• Coordinate internal and external training with the HRM to ensure the team has enough capacity to deliver to customers expectation.
• Continuously coach the team to ensure right level of motivation and retention.
• Monitor teams' performance and conduct appraisals.

Health and Safety

• Promote health and safety standards within the team and monitor compliance in relation to statutory regulations, stakeholders and company procedures.
• Reporting
• Prepare and submit Daily, Weekly and Monthly reports to management.
• Submitting all files to the account immediately after the consignment is delivered to port for invoicing.
• Prepare a comprehensive cargo reconciliation report every month.

Quality Control

•  Reviewing and verifying all documentation, assessments, reports, and output of the team on a daily basis.
•  Creating Standard Operating Procedures (SOPs) that are aligned with the business and client standards.

• Monitoring all port operations to ensure fast release and delivery.
• Preparation of a business review report to be discussed during the management business performance review meetings.
• Application and renewal of customs licences, bonds, and any processing of various statutory documents
• . Monitoring the warehouse by ensuring the staff are adhering to the WH rules and regulations.
• Management of Flit to ensure the vehicles are in good condition to perform our cargo pickups and deliveries within Dar es Salaam and out of Dar es Salaam.
• Responds to various queries raised by the client.
• Daily monitoring of the Freza system is necessary to ensure that all files in the system are correctly and timely updated.

• Maintain and develop relationships with customers, help in enhancing business growth, and conduct monthly review meetings with all top ten customers.
• Providing high-quality service to retain customers of both nominated and local sellers Regular contacts and visits to customers to get feedback on service satisfaction.
• Responsible for managing the entire shipments operation process from Ato Z.
• Communicating with suppliers over order readiness and Tanzanian customs rules and regulations in logistics.
• Receiving and checking duties and tax accuracy for payment to be made
• Search and negotiating with suppliers/transporters etc.

Coordinating logistics of different projects

Implant staff

Attached Company: Tanzania Breweries LTD (TBL)

Date: June 2014 to July 2017

· Representing Spedag Interfreight at TBL as an implant staff.

· Coordinating all TBL projects imports & exports