MWANAMARIGA TRASEAS NGUGO
Kigoma
Summary
Professional with a diverse skill set encompassing Information Technology with management, Office Management, and Procurement with seven years of experience in overseeing administrative operations and promoting efficiency in office environments. Skilled in managing office facilities, staff supervision, and process optimization for enhanced productivity. Proven in policy development and maintenance for seamless operations. Skilled in meeting coordination, budget management, and interdepartmental communication. Strong leadership, organizational, and interpersonal skills facilitate effective teamwork. Committed to fostering a positive workplace and strategic goal achievement. Proficient in managing procurement documentation, vendor databases, and communication. Skilled in guiding the procurement process from requisition to delivery tracking. Proficient in market research, vendor evaluations, and cost analysis for strategic decision-making. Renowned for meticulous attention to detail and compliance with procurement policies. Also, skilled in managing IT-related tasks and projects. Proficient in office software suites and IT systems, including DocuSign, Self services portal, survey 123 and Navision enabling efficient scheduling, document management, procurement and payment preparations and data analysis. Skilled in troubleshooting basic IT issues and coordinating with IT support teams to ensure seamless operation of office technology.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Project Assistant - USAID Hope Through Action Project
Jane Goodall Institute
11.2023 - Current
- As the Project Assistant for JGI_TZ, I am entrusted with overseeing the day-to-day operations and administrative functions of the office to ensure smooth and efficient workflows
- My responsibilities encompass a broad spectrum of tasks, including managing office budgets, allocating resources, and procuring equipment and supplies necessary for the organization's needs
- Additionally, I am responsible for producing high-quality documentation for both internal use and client-facing communications, as well as preparing contracts for vendors and casual labor
- Organization and maintenance of physical and digital files are also central to my role, ensuring easy accessibility and retrieval of information as needed
- Furthermore, I oversee the tracking and recording of office expenses, ensuring accurate reconciliation of accounts and compliance with financial reporting requirements
- In my interactions with customers, whether through phone calls, emails, or in-person meetings, I strive to provide professional and efficient assistance, addressing inquiries and directing queries to the appropriate staff members
- Leveraging my expertise in procurement strategies and best practices, I lead all sourcing, negotiation, and contracting activities to optimize value and leverage buying power
- Finally, I am responsible for overseeing the development and implementation of key procurement models, departmental annual operational plans, and procurement systems, ensuring their effective operation and compliance with internal controls and regulatory standards
- Overall, my role as Project Assistant is pivotal in fostering organizational efficiency and facilitating the achievement of strategic objectives.
Project Assistant - LCWT Project
Jane Goodall Institute
11.2018 - 10.2023
- As a Project Assistant at JGI-TZ, I am responsible for overseeing operational and administrative tasks within the project team, working closely with the project manager and team members to ensure efficient business operations
- Acting as the primary contact between management and team members, I facilitate communication and provide strategic leadership to achieve project goals effectively
- My responsibilities include providing guidance to senior leadership, department heads, and external stakeholders to ensure alignment with JGI-TZ objectives
- Additionally, I play a key role in procurement, recommending and implementing procurement strategies, leading sourcing, and negotiation activities, and ensuring optimal value creation
- Furthermore, I collaborate with HR on staffing and other HR issues to support project success
- Overall, my role is essential in driving project efficiency and effectiveness while maintaining strong communication and coordination among stakeholders.
Project Assistant - GMU Project
Jane Goodall Institute
07.2017 - 10.2018
- As a Project Assistant, I am responsible for overseeing general office tasks and administrative duties, ensuring the availability of office supplies, and managing the top-up of airtime and internet data for staff, consultants, and partners
- I maintain excellent relations and communication with organizational staff and partners
- Additionally, I provide support in office purchases and prepare service contracts for vendors to ensure procurement compliance in accordance with donor requirements and JGI-TZ procurement policy
- My role is crucial in facilitating smooth office operations and ensuring adherence to procurement guidelines and policies.
Assistant IT Administrator (Volunteer) - GMU Project
Jane Goodall Institute
08.2016 - 07.2017
- As an Assistant IT Administrator, my primary responsibility is to administer and manage all Information Technology issues within the organization
- This includes configuring various servers such as web server, mail server, file server, database server, and application servers
- I am also tasked with preparing and overseeing daily systems performance, sharing reports with supervisors, and troubleshooting and maintaining telephone systems, computers, and other accessories
- Additionally, I prepare evaluation reports for software/hardware and recommend improvements or upgrades
- I provide training to end-users on new hardware and software, and I am responsible for configuring and testing any new hardware and software
- Finally, I ensure data backup and recovery procedures are in place and executed as necessary.
Assistant Data and Switch (Practical Training)
Tanzania Telecommunications Corporation Limited
07.2015 - 09.2015
- As a Data and Switch Position, my primary responsibility is to establish and manage security requirements for both new and existing systems
- This involves configuring LAN and WAN networks, as well as Cyberoam routers for TTCL customers
- I plan and implement data recovery processes for lost data, and ensure data is erased completely when necessary
- Additionally, I am responsible for preparing documentation for ICT procedures, security protocols, and disaster recovery plans
- I handle installations, configurations, and maintenance of key network services such as DNS, DHCP, and Active Directory (AD).
Assistant Network Engineering (Practical Training)
Tanzania Telecommunications Corporation Limited
07.2014 - 09.2014
- As an Assistant Network Engineering, my primary responsibility is to oversee and ensure connectivity for all TTCL customers, ensuring their access to services monitored through the system
- This involves troubleshooting incoming and outgoing calls for landline telephones, as well as ensuring proper cabling and replacement of cables for both voice and data transmission
- Additionally, I am tasked with recommending new hardware and software solutions based on current technologies to enhance network efficiency
- Furthermore, I ensure that network performance and security are maintained and updated to industry standards.
Education
Bachelor of Science in Information Communication Technology With management -
Mzumbe University Morogoro
01.2016
Advance Level Secondary school -
Korogwe Girls Tanga
01.2013
Ordinary Level Secondary school -
Mount Carmel Girls Secondary
01.2010
Primary School -
Carmel convent Primary School
01.2006
Skills
- Contract negotiations
- Office management
- Mail handling
- Diary management
- Project management
- Information systems management
- Computer networking
- Purchasing order processing
- Accounting
- Organizational skills
- Procurement and supply chain management
- Social informatics
Certification
- USAID RULES AND REGULATIONS, AND BEST PRACTICES
- USAID PROCUREMENT: GRANTS AND COOPERATIVE AGREEMENTS
- EFFECTIVE OFFICE SKILLS FOR AN ADMINISTRATIVE SUPPORT STAFF
- OFFICE MANAGEMENT
- RECEPTIONIST
- INTENSIVE KEYBOARD MASTERY
- IT SECURITY AWARENESS TRAINING
Languages
English (Fluent)
Swahili (mother tongue)
Personal Information
Nationality: Tanzanian
References
- Mrs. Maryvianney Mutayoba Chizzziel, Senior Procurement and Logistic officer, Jane Goodall Institute Tanzania, Kheri Avenue Bangwe Road, Kigoma, +255 756 835 950, mchiezziel@janegoodall.or.tz
- Mr. Julius Mazoya, Senior Finance and Administration Manager, Elizabeth Glaser Pediatric AIDS Foundation, 395 Ursino Park, Mwai Kibaki Road, Dar es Salaam, +255 759 980 898, jmazoya@pedaids.org
- Mr. Ernest Mhilu, Network Engineer, Tanzania Telecommunication Company Limited, P.O BOX 1350, Mwanza, 0733992960, mhiluernest@yahoo.com
Timeline
Project Assistant - USAID Hope Through Action Project
Jane Goodall Institute
11.2023 - Current
Project Assistant - LCWT Project
Jane Goodall Institute
11.2018 - 10.2023
Project Assistant - GMU Project
Jane Goodall Institute
07.2017 - 10.2018
Assistant IT Administrator (Volunteer) - GMU Project
Jane Goodall Institute
08.2016 - 07.2017
Assistant Data and Switch (Practical Training)
Tanzania Telecommunications Corporation Limited
07.2015 - 09.2015
Assistant Network Engineering (Practical Training)
Tanzania Telecommunications Corporation Limited
07.2014 - 09.2014
Bachelor of Science in Information Communication Technology With management -
Mzumbe University Morogoro
Advance Level Secondary school -
Korogwe Girls Tanga
Ordinary Level Secondary school -
Mount Carmel Girls Secondary
Primary School -
Carmel convent Primary School