Muna

MercyCorps www.mercycorps.org : Procurement & Operations Officer (March,2022 – Current) - DREAMS Program Delivering Resilient Enterprises and Market Systems for Naturalized Refugees in Tanzania.

Job Description

Procurement & Contract Management

▪ Managed the Procurement of goods and services for the organization in adherence to donors policy and procedures.

Developed the Annual Procurement Plan for the Country Office

▪ Trained and updated the country office staff on new policies and procedures for compliance.

▪ Drafted documentation to Organizations standards, including Purchase Request, Request for Quotations, Tender & Bidding Process, Quotation Analysis, Purchase order / Contracts, Good Received Note, Purchase Records and Payment Requests

▪ Managed the Tender process from TI request , preparation of scope of work , bill of quantity, public advertising , opening memo, proposal analysis, negotiation of memo, due diligence , issuing contracts etc

▪ Provided oversight, guidance, and support to the Country Office to implement best practice procurement policies and procedures, ensuring a strategic and proactive approach to procurement in compliance with organizations policies, standards, and regulations.

▪ Ensured all organizations procurement activities are legal and Ethical

▪ Developed procurement strategies that are inventive and cost- effective.

▪ Contributed to preparedness actions, provided technical recommendations and guidance, monitored the management of procurement specific risks.

• Updated and published standard operating procedures (SOPs) using stakeholder, customer and employee input and feedback resulting in clearer and more useful instruction for users.

▪ Ensured fair competition and strict adherence to Organizations procurement rules regarding vendor relations

▪ Maintained up to date Organizations Procurement data management system.

▪ Ensured procurement files are well maintained in hard and electronic forms.

▪ Coordinated with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of the organization

▪ Ensured compliance with established financial management rules and procedures for Tanzania-based procurement actions

▪ Contract Initiation – defined the need for a contract, identifying potential suppliers, and determining the scope of work.

▪ Contract Creation and Negotiation – Developed the contract terms and conditions through negotiation with the supplier, including price, payment terms, delivery schedules, and other key aspects.

▪ Contract Approval – Ensured that the contract is reviewed and approved by relevant stakeholders within the organization.

▪ Contract Execution – Signed and finalized the contract, marking the formal beginning of the supplier relationship.

▪ Contract Monitoring and Management -Regularly tracked performance, ensured compliance with terms and conditions, managed changes or amendments, and addressed issues.

▪ Contract Renewal or Termination -Evaluated the contract's performance and determined whether to renew, terminate, or renegotiate the agreement.

• Company Overview: www.iesc.org
• ENGINE Program (Enabling Growth Through Investment and Enterprise) stimulated inclusive, broad-based economic growth through support to the agriculture sector in the southern regions of Mbeya, Morogoro, and Iringa, as well as in Zanzibar. – USAID Project

Job Description

▪ Managed the Procurement of goods and services for the organization in adherence to donors policy and procedures.

Developed the Annual Procurement Plan for the Country Office

▪ Trained and updated the country office staff on new policies and procedures for compliance.

▪ Drafted documentation to Organizations standards, including Purchase Request, Request for Quotations, Tender & Bidding Process, Quotation Analysis, Purchase order / Contracts, Good Received Note, Purchase Records and Payment Requests

▪ Managed the Tender process from TI request , preparation of scope of work , bill of quantity, public advertising , opening memo, proposal analysis, negotiation of memo, due diligence , issuing contracts etc

▪ Provided oversight, guidance, and support to the Country Office to implement best practice procurement policies and procedures, ensuring a strategic and proactive approach to procurement in compliance with organizations policies, standards, and regulations.

▪ Ensured all organizations procurement activities are legal and Ethical

▪ Developed procurement strategies that are inventive and cost- effective.

▪ Contributed to preparedness actions, provided technical recommendations and guidance, monitored the management of procurement specific risks.

• Updated and published standard operating procedures (SOPs) using stakeholder, customer and employee input and feedback resulting in clearer and more useful instruction for users.

▪ Ensured fair competition and strict adherence to Organizations procurement rules regarding vendor relations

▪ Maintained up to date Organizations Procurement data management system.

▪ Ensured procurement files are well maintained in hard and electronic forms.

▪ Coordinated with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of the organization

▪ Ensured compliance with established financial management rules and procedures for Tanzania-based procurement actions

▪ Contract Initiation – defined the need for a contract, identifying potential suppliers, and determining the scope of work.

▪ Contract Creation and Negotiation – Developed the contract terms and conditions through negotiation with the supplier, including price, payment terms, delivery schedules, and other key aspects.

▪ Contract Approval – Ensured that the contract is reviewed and approved by relevant stakeholders within the organization.

▪ Contract Execution – Signed and finalized the contract, marking the formal beginning of the supplier relationship.

▪ Contract Monitoring and Management -Regularly tracked performance, ensured compliance with terms and conditions, managed changes or amendments, and addressed issues.

▪ Contract Renewal or Termination -Evaluated the contract's performance and determined whether to renew, terminate, or renegotiate the agreement.

• Company Overview: www.technoserve.org
• A program Funded by the Bill & Melinda Gates Foundation and implemented in partnership with Heifer International, the East Africa Dairy Development (EADD) program is designed to boost the milk yields and incomes of small-scale farmers so they can lift their families and communities out of poverty. USAID, BILL & MELINDA GATES FOUNDATION Project

• Company Overview: www.wateraid.org
• Water and Sanitation Program -Access to clean water, decent toilets and good hygiene are basic human rights – DFID Project