MOHAMED MBARUKU NYANGE

1, Processing of approved Payments

· To check and validate approved payment for returned payment and process repayment annually

· To check and validate all initiated benefit payments for approved claims invoices

· To check and validate all initiated administrative payments

2. Customer service delivery to Customers

· Attending customers queries and giving feedback

3. Processing of Imprest Retirements

· To check and validate imprest retirements

4. Receipting of Deposits and Receipt Application

· To apply 1000 described receipts to respective bills

· To apportion the 20 issued receipts

5. Follow-up of unreconciled Items

· To reconcile sub account, identify unpaid invoices and communicate returned payments for corrections

· Identify undescribed receipts and liase with compliance section for clearance

6. Preparation of reports

· Preparation of Receipt application report

· To prepare security performance evaluation report monthly

· To prepare cleaning assessment report every month

· To prepare office motor vehicle report monthly

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7. Management of Staff welfare

· Coordination and Preparation of staff morning sessions and monthly meeting and meetings minutes

· Update Staff records and documents

· Placement of First Aid kits in Offices and Motor vehicles

8. Coordinating District Transport Logistic Matters

· Monitoring of office motor vehicles movements

· Initiate for service and maintenance of fund motor vehicle after every 5000kilometres

· Initiate approval of fuel requests of office motor vehicle and inspectors vehicles

9. Office Management

· Identify and initiate repair and service of office assets and equipments

· Update Staff records and documents

· Periodic stock checking

· Monitor movement of fixed assets

10. Minor Procurement processing

· Submission of Minor procurement status to PMU on Monthly basis

· To initiate approval request for payments goods of services provided

1. To ensure all financial transactions are made through Oracle Financial Application(ERP) in a correct accounting flex field.

2. To ensure timely billing of contributions and penalties are done in account receivable module

3. To ensure that billing of contributions and penalties revenue of a particular month are completed not later than 20th day of the following month.

4. To ensure that billing are adjusted using either Credit Memo or Debit Memo.

5. To identify bounced cheque, collect the same from the bank and reverse receipt issued in the system against the bounced cheque

6. To ensure that proper cash office revenue control and remittances procedures

7. To ensure that all contributions are collected through GePG as per financial policy

8. To ensure timely payment of members benefits and proper accounting for member benefits such as accounting for Retirement Pension, Survivors Benefits, Unemployment Benefit, Gratuity Benefits, Social Health Insurance Benefit, Maternity Benefits, Funeral Grants, Invalidity Pension , Deposit Administration Scheme Benefits

9. Ensure that all payments are done through online electronic payments systems.

10. To maintain correct Contribution Receivables, Penalty Receivables and other financial information.

To ensure compliance with approved plan and budget, accounting procedures manuals and financial policy in your areas of responsibility

1. Arrange and distribute members' contribution

2. Clearance of Suspense

3. Adjustment of members contribution account

4. Facilitation of cancellation of receipts

5. Preparation of periodic data entry

1. Supervising other sales officer on daily basis and ensuring daily collection are accurately submitted to the on duty accountant Maintain good relationship with the clients

2. Handling all matters arising during the shift and report to the project administrator

1. Ensures that Business Units QMS Representatives maintains proper records of QMS documents of their Business Units

2. Ensure that Business Units conducts Management Review and reports to Management Representatives as appropriate

3. Coordinate with the Business Units QMS Representatives to ensure that the system is being properly maintained

4. Reporting on the performance of the Quality Management System and any need for improvement

5. Records and maintains proceedings of Management Review Committee (MRC) meetings as appropriate

6. Collects and analyze data on performance of Management Representative functional objectives

7. Implement the Internal Quality Audits (IQA) plan and schedule;

8. Monitors the implementation of audit findings and inspection findings through regular review of CAPA reports and Action Plans

9. Coordinate the exercise to determine members/customers requirements as appropriate

1. Processing payment for internal and external customers

2. Producing monthly expenditure reports

3. Maintenance of subsidiary ledgers and reconciling with control account and producing relevant schedules

4. Preparation of cash books

5. Processing of payment vouchers and passing journal vouchers

6. Preparing VAT returns each month and passing adjustment of VAT not refunded

7. Handling withholding tax returns for payment of goods and services

Prepare monthly Bank Reconciliation statements

Preparing proforma invoices for VAT exemption and VAT inclusive sales.

2. Preparing bank reconciliation statement on daily basis.

3. Posting of journal vouchers.

4.Verification and filing of the supporting(original)documents.(e.g receipts, sales invoices and purchase invoices)

5. Verifying branch's daily report which includes sales, purchase, stock position and cash position.

6. Daily monitoring of Control account and Debtors account.

7. Facilitation of transactions of the branch made at the head office.

8. Compilation of data for internal and external audit.

9. Periodic branch stocktaking.

1. Finds new customers for bank account opening; by educating potential customers on different types of account and match them with customers' requirements and qualifications.

Submits all required documents for bank account opening.