Work Preference
Summary
Overview
Work History
Education
Skills
Certification
References
Languages
Languages
Timeline
Generic
Matilda John Nkanda
Open To Work

Matilda John Nkanda

Admin/ Operations
Mwanza

Work Preference

Job Search Status

Open to work
Desired start date: Flexible

Desired Job Title

Office Administrator (HR, Procurement & Operations Support)HR & Administration OfficerAdmissions Officer

Work Type

Full TimePart TimeContract WorkGig WorkConsultingVolunteerSeasonal Work

Location Preference

On-SiteRemote
Location: Mwanza, TZ
Open to relocation: Yes

Salary Range

$16000/yr - $17000/yr

Summary

I am an Operations and Administration professional with over six years of experience supporting international NGO operations and donor-funded programs. Over the years, I have worked closely with finance and program teams in areas such as procurement coordination, logistics management, asset tracking, HR documentation, and ensuring compliance with donor and statutory requirements. I am known for being organized, detail-oriented, and dependable in managing day-to-day operational systems. Fluent in English and Swahili, I value accuracy, teamwork, and continuous improvement in the way work is done.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Office Administrator (HR, Procurement & Operations Support)

Americares Tanzania
Mwanza
11.2021 - 03.2025
  • Supported procurement of goods and services including vendor sourcing, quotation collection, documentation verification, and maintenance of procurement files in compliance with USAID and organizational policies.
  • Coordinated logistics for trainings, workshops, meetings, and field missions, including venue arrangements, supplies, and participant support.
  • Managed office supplies, consumables, and inventory and asset tracking, ensuring proper recording and monitoring.
  • Supported fleet and office operations, including fuel records, vehicle usage logs, insurance renewals, and maintenance coordination.
  • Worked closely with finance teams to ensure timely submission of complete documentation for supplier payments and reimbursements.
  • Coordinated operational support across multiple project sites and field teams.
  • Provided remote support to field-based staff and partners.
  • Ensured audit-ready documentation and compliance with USAID and local statutory requirements.
  • Supported preparation of documentation for internal and external audits.
  • Coordinated service providers and supported contract and service agreement management.
  • Provided operational and administrative support to management for day-to-day office needs.
  • Supervised office support staff and coordinated daily task allocation.
  • Provided guidance and oversight to drivers and service providers to ensure compliance and efficiency.
  • Supported implementation of health and safety procedures in line with organizational policies.
  • Coordinated emergency response procedures and maintained updated staff contact lists.
  • Contributed to improving procurement tracking and documentation systems.
  • Strengthened record management processes to improve operational efficiency.

HR & Administration Officer

Mwananchi Hospital
Mwanza
11.2016 - 10.2021
  • Provided administrative and operations support including recruitment coordination, onboarding, and staff documentation.
  • Supported procurement requests, meeting logistics, and administrative documentation.
  • Ensured timely compliance with statutory bodies including NSSF, NHIF, TRA, and OSHA.
  • Served as focal point for staff queries, ensuring efficient coordination across departments.

Admissions Officer

Tandabui Institute of Health Education & Science
Mwanza
04.2016 - 10.2016
  • Supported admissions operations, student records management, documentation verification, and front-office client services.

Education

MBA - Operations and Project Management

Abertay University
UK

Extended Diploma - Operations & Project Management

SQA

Higher Diploma - Business Management

ABE
UK

Advanced Level of Secondary School -

Korogwe Girls Secondary School

Ordinary Level of Secondary School -

Zanaki Secondary School

Skills

  • Operations & Office Management
  • Procurement & Vendor Coordination
  • Logistics
  • Inventory & Asset Management
  • Financial Documentation & Invoice Support
  • Donor Compliance
  • Fleet, Fuel & Office Services Coordination
  • Contract & Service Provider Management
  • Filing Systems & Records Management
  • Microsoft Office Suite
  • Stakeholder & Partner Coordination

Certification

  • USAID Compliance & Grants Management, 2023
  • Occupational Health & Safety (OSHA), 2021
  • Emergency Response Training - Americares, 2024

References

Available upon Request.

Languages

  • Swahili
  • English, Fluent
  • Swahili, Fluent

Languages

English
Proficient (C2)
C2

Timeline

Office Administrator (HR, Procurement & Operations Support)

Americares Tanzania
11.2021 - 03.2025

HR & Administration Officer

Mwananchi Hospital
11.2016 - 10.2021

Admissions Officer

Tandabui Institute of Health Education & Science
04.2016 - 10.2016

MBA - Operations and Project Management

Abertay University

Extended Diploma - Operations & Project Management

SQA

Higher Diploma - Business Management

ABE

Advanced Level of Secondary School -

Korogwe Girls Secondary School

Ordinary Level of Secondary School -

Zanaki Secondary School

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Matilda John NkandaAdmin/ Operations