MARY EMMANUEL

Providing program management and administrative support for Tanzania Country field office, covering the following.

• Coordinating program administrative functions
• Coordinating procurement of services and supplies
• Coordinating full range logistics for program events and workshops
• Coordinating internal and international travels arrangements
• Participating on recruitment process for consultants
• Scheduling meetings for internal and external stakeholders
• Facilitating staff travels by handling payment process.
• Developing detailed budgets for program activities
• Participating on preparations of workplans and budgets
• Coordinating monthly production of progressive reports
• Keeping program electronic and paper files in good order

Overseeing program administration, finance, procurement, logistics and transportation at regional level, covering the following.

• Supervising operations team, operations assistants and drivers
• Coordinating all program administrative functions
• Coordinating procurement of services and supplies
• Coordinating human resources functions and appraisals
• Coordinating logistics for program events, workshops and training
• Management of petty cash and daily cash flows
• Management of office assets, supplies and inventories
• Management of office building, maintenances and lease
• Preparations of monthly forecasts and financial reports
• Developing detailed budgets for program activities
• Participating on preparations of workplans and budgets
• Keeping program electronic and paper files in good order

Provided fleet management and general office administration as assigned.

• Coordinating travel arrangements for visitors
• Hotel booking and accommodation arrangements
• Collecting quotations for services and supplies
• Vehicle management (services, maintenance/repair)
• Scheduled meeting and appointments for program staff
• Regularly updating regional program contact data base
• Kept company’s paper and electronic filing system