MADELAINE NASARI
Dar es Salaam
Summary
With over 10 years of administrative and procurement experience, I am effective at sourcing products, vetting vendors and managing bid process. Good relationship-builder and problem-solver with methodical approach and excellent verbal and written communication skills. Well-versed in institutional and construction procurement needs and processes.
Overview
12
12
years of professional experience
Work History
Procurement Consultant
Uranex Tanzania Limited
03.2022 - Current
- Developing procurement strategies that are inventive and cost-effective
- Formulation of the Procurement Policy and procedures in compliance of the related government regulators i.e Mining commission and the PPRA
- Sourcing and engaging reliable suppliers and vendors and contractors for mining projects
- Collaborate with the project manager for securing contractors for the construction of the 1,065,790 cubic meters Storm water dam
- Preparation of the tender procedure to secure consultants and contractors for construction of the Tailing Storage facility to serve as failover for the Storm water Dam
- Facilitation of contractors for construction of Water Pond at the mine site
- Facilitation of procurement of Steel water tank and the related logistics to the mine site
- Purchase of Water pipes to run 20kms within the mine site
- Purchase of Boreholes Pumps to facilitate water supply for construction works and other related mining activities
- Negotiating with suppliers and vendors to secure advantageous terms
- Researched and evaluated new and current vendors to determine suitability of products and contract and pricing negotiations.
- Maintained internal inventory of supplies and equipment.
- Managed procurement requests and acted as point-person for customers on logistics, hardware and software needs.
- Building and maintaining long-term relationships with vendors and suppliers
- Utilized procurement tools to manage quote process, invoicing, order entry and receiving.
- Monitored global market trends actively for valuable insights into commodity price fluctuations affecting the organization''s sourcing decisions.
- Conducted comprehensive market research to identify potential suppliers, expanding the company''s vendor base significantly.
- Established clear procurement policies and procedures, ensuring compliance with legal requirements and organizational standards.
- Negotiated favorable contracts, achieving significant savings in both time and resources.
- Optimized inventory levels by implementing effective demand planning tools and processes.
- Performing risk assessments on potential contracts and agreements in assistance of the Legal Manager
- Controlling the procurement budget and promoting a culture of long-term saving on procurement costs
- Overseeing and managing shipments, inventory, and the supply of goods
- Preparing Monthly procurement reports.
Manager-Administration
Bank of Africa (T) Ltd
06.2020 - 02.2022
- Responsible for delivering all administration services in the most efficient manner to facilitate the functions of other departments
- Prepared branch roll out plans for new Business Offices and execute infrastructure plans for new Business development
- Ensured safety measures are incorporated into all business office development
- Developed and maintained up-to-date, effective security measures to protect the Bank's properties and staff
- Responsible for all Bank’s policies under Admin’s custody to ensure they are up to date and renewal of the same on time is vital.
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
- Trained employees in company and regulatory compliance requirements to promote conformance.
- Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.
- Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
- Coordinated customer, vendor and stakeholder relations for smooth communication flows.
- · Responsible for utilities and facilities management
- · Responsible for contract management and adherence to the Outsourcing guidelines of the Bank
- · Responsible for the Bank’s Insurance Policies and ensure premiums are paid on time
- · Responsible for proper management and efficient utilization of the stores.
- Assisted in the development of strategic plans to achieve company objectives while maintaining a focus on excellent customer service delivery.
- · Responsible for managing all protocol assignments of the Bank.
- · Presenting operational efficiency reports to EXCO to enhance decision making.
Assistant Manager-Procurement
Bank of Africa (T) Ltd
03.2018 - 06.2020
- Responsible for preparing the procurement plan and budget for all bank acquisitions
- Acted as the lead coordinator during medical cover negotiations which saved the Bank TZS 150m
- Developed and implemented the bank’s procurement policies and procedures
- Played an integral role in the negotiation and preparation of Service Level Agreements and ensuring adherence
- Performed regular audits of the procurement process to ensure quality services.
- Maintained stakeholder relationships and the existing supplier register
- Leveraged technology, safety measures, and information sharing to increase productivity and profitability
- Responsible for travel management
- Ensure cost savings for all internal customers through constant supply chain review, SLA review, and process improvement
- Managed team performance through quarterly reviews, coaching and feedback
- Acted as Secretary to the Tender Sub-committee and Management Tender committee.
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Maintained a clean, safe, and organized store environment to enhance the customer experience.
Senior Procurement Officer
Bank of Africa (T) Ltd
08.2015 - 03.2018
Relationship Support Officer
Bank of Africa (T) Ltd
02.2013 - 08.2015
Collection Officer
Bank of Africa (T) Ltd
09.2012 - 02.2013
Education
MASTER’S DEGREE IN BUSINESS ADMINISTRATION - Business Administration
ESAMI Business School
01.2021
National Procurement Professional - Procurement And Supply Chain Management
Procurement And Supplies Professional And Tech
Dar Es Salaam, Tanzania05.2014
BACHELOR’S DEGREE IN PROCUREMENT AND SUPPLIES CHAIN MANAGEMENT -
Makerere University
01.2010
Skills
- Microsoft Office Suite
- Vendor Management
- Negotiation
- Procurement management
- Team Leadership
- Monitoring & Compliance
- Process Improvement
- Supplier Relationship Management
- Strategic Sourcing
- E-procurement Systems
- Cost Analysis
- Bid process management
- Contract Negotiations
Trainingscourses
Procurement and Supplies and Professionals Technicians Board Certified Procurement and Supplies Professional, 2013 - 2014, Responsible for team leadership, coaching, training and performance, Responsible for utilities and facilities management, Responsible for contract management and adherence to the Outsourcing guidelines of the Bank, Responsible for the Bank’s Insurance Policies and ensure premiums are paid on time, Responsible for proper management and efficient utilization of the stores., Responsible for managing all protocol assignments of the Bank., Presenting operational efficiency reports to EXCO to enhance decision making.
References
- Mkucha E. Mlingi, Company Secretary, Uranex Tanzania Limited, +255 754 308 038, emkucha@uranex.co.tz
- Chanja Mwombela, Investment Impact Officer – Data Collection and Measurement, United Nations Capital Investments, +255 713 277575, Chanja.mwombela@uncdf.org
- Ellis Katwebaze, General Manager Credit, Bank of Africa Uganda, +256 782 146306, ellis.katwebaze@boauganda.co.ug
Reading, Travel and Sports
I have an acquired test for African Authorship, much of the reading material reflect the cultures and traditions that relate to the actuality of life. Chimamanda makes a good read.
I love the adventure in travel, the change in scenery will go along way to discovery of the different cultures.
Am also a sports person, i have for the longest time been all about fitness, i find it rather invigorating.
Languages
Swahili
Native language
English
Proficient
C2
Timeline
Procurement Consultant
Uranex Tanzania Limited
03.2022 - Current
Manager-Administration
Bank of Africa (T) Ltd
06.2020 - 02.2022
Assistant Manager-Procurement
Bank of Africa (T) Ltd
03.2018 - 06.2020
Senior Procurement Officer
Bank of Africa (T) Ltd
08.2015 - 03.2018
Relationship Support Officer
Bank of Africa (T) Ltd
02.2013 - 08.2015
Collection Officer
Bank of Africa (T) Ltd
09.2012 - 02.2013
MASTER’S DEGREE IN BUSINESS ADMINISTRATION - Business Administration
ESAMI Business School
National Procurement Professional - Procurement And Supply Chain Management
Procurement And Supplies Professional And Tech
BACHELOR’S DEGREE IN PROCUREMENT AND SUPPLIES CHAIN MANAGEMENT -
Makerere University
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