LWIZA STEPHEN MGAYA

Financial Management Financial

• Budgeting/Planning: - Collaborate with finance and program team to develop annual budgets. Prepare financial forecasts and projections to assist in decision-making and planning
• Financial Monitoring and Control: - Monitor actual financial performance against budgeted targets and analyze variances for the purpose of providing expenditure reports to facilitate informed decision making.
• Financial Reporting: - Prepare all internal monthly and quarterly financial reports. Ensure accurate and timely submission of financial reports to regulatory authorities, donors, and other stakeholders
• Payments Facilitation: - Prepare required supporting documents for payment processing such as travel advances, sub- contractors, and staff advances. Ensuring timely and accurate payments to vendors
• Audit and Internal Control: -Work with Finance Manager to ensure that all procedures and policies relating to audit are respected and carried out in a timely manner. Ensure strict internal controls to ensure compliance with donor requirements. Ensure all documents needed for the audit exercise and participate fully
• Financial Record Keeping: - Ensure financial transactions are recorded in line with GAIN standards in a timely fashion by ensuring project expenditures are reasonable, allocable, allowable and have adequate supporting documentation.
• Petty Cash Management: -Managing office petty cash transactions such as petty cash payments, petty cash income, petty cash reconciliation and verification of petty cash claims.
• Procurement Functions: -Manage the procurement of commodities, goods, materials, and services required for training workshops and other program activities.
• Other Functions: - Performed day to day processing of financial transactions to ensure finances are maintained in an effective, up to date and accurate manner. Coordinating with local banks for timely review of bank statements and bank reconciliation. Securing the proper filling and storage of all financial records. Completed payroll functions.

Administration Function

• Meetings and workshops preparations: -Supporting logistics preparations for various meetings organized by the office.
• Security: -Supporting the Country Director to ensure proper security and safety of the staff members and premises and finalize security and insurance arrangements as per GAIN norm. Contributing to security briefs to country visitors.
• Other Functions: - Setting up and maintaining asset register. Ensuring all service contracts are valid and maintained. Overseeing the proper upkeep and maintenance of office premises and working facilities. Make travel arrangements and reservations for senior managers. Develop, implement and improve office procedures and policies.

• Participate in budget preparation
• Ensure all transactions are processed and ready in time for month and quarter end as per agreed schedule
• Monitor and manage all expenses within the allocated budget
• Prepare and submit monthly financial report and expense report to management
• Manage all tax payments such as withholding taxes and provisional assessed tax paid on quarterly basis
• Issuing of end of day report (Z report) as per Tanzania Revenue Authority (TRA) regulations using Electronic Fiscal Device (EFD).

Finance, Budget, and Grants

• Budgeting/Planning: -Provided guidance on budgetary matters and resources management including budget formulation and implementation, for the six countries that we were operating in; Ethiopia, Kenya, Malawi, Rwanda, Tanzania and Uganda.
• Financial Controls: -Monitored countries' expenditures and ensured that all expenditures incurred are being reported under proper budget lines as per donor's procedures and policies.
• Financial Reporting: -Organized preparation of compliant financial statements; collect, analyze, and provide accurate and timely reports to donors based on the agreement requirements
• Grant Administrator: - Oversaw the grants provided to AAA members in three countries (Kenya, Uganda&Rwanda). Organized grantmaking meetings. Prepared all meeting materials and distributed accordingly. Supported meetings by attending, taking notes, and managing presentations. Received, sorted, and routed paperwork and correspondence. Developed and executed reports on a weekly, monthly, quarterly, and annual basis. Maintained file systems on paper and on computer. Administration Functions Maintained a filing system for financial records and other important and confidential documents. Periodically reviewed and updated organization policies. Coordinated meetings and workshops. Prepared travel and accommodation warrant and advances for staff to ensure effective operations.

• Processing Deposits: -Accepted retail and commercial deposits, process checking and savings account withdrawals.
• Cash Balance: -Balanced cash drawers in accordance with bank procedures and regulations including periodic batching of cashed checks.
• Records Management: -Administered and retained client's records with the highest level of confidentiality for information obtained from various clients in conformity to bank policies and procedures.
• New Accounts Management: -Managed new accounts which included opening, closing and various product sales.

• General Accounting: -Prepared day to day accounting data for posting in the system and manual ledgers.
• Month-end Activities: -Participated in month-end account closing activities such as accounts reconciliation, journal entries, and financial reports preparation.