Linda Philbert Ayendera
Dodoma
Summary
Hardworking Program Support Professional bringing Bachelors' degree Business Administration and experience in administrative and service-oriented positions. Willing to work hard and take on any role to learn and develop acquired skills while making positive contribution to program needs. Dependable team player bringing over 5 years of experience in development support programs settings delivering exceptional administrative and operational support. Knowledgeable about global and local program operations, procedures and regulatory requirements. Coordinate smooth daily actions to optimize program activities.
Overview
11
11
years of professional experience
Work History
Program Assistant
Nutrition International
Dodoma, Tanzania
09.2022 - Current
- Project Management Administration
- Assist Program Officers in preparing all necessary documentation related to program activities, in line with Program Finance
- Processes and Procedures manual, including grant agreements, contracts, purchase orders, Travel Letters, budget reallocations, project extensions and/or supplements, project completion reports, and the regular project completion reports and project summaries
- Assist NI program staff with the management and tracking of program budgets, milestones, reports so as to ensure that all obligations are met by the recipient and NI
- Undertake day-to-day project administrative responsibilities such as determining funds available to project, preparing project estimated costs in consultation with the Senior Program Officer
- Monitor project budget expenditure and alert NI program staff, as required
- In consultation with NI program staff, liaise with grantee on the submission of technical and financial reports and ensure obligations are met by both the grantee and NI
- Assist in administering the consultancy assignments including preparation of contracts, cheque requisitions, checking invoices, preparing payments, timely submission of reports and other follow- up action
- Take appropriate actions, in the absence of NI program staff, to follow up with projects issues, such as answering stakeholders’ questions, representing them at routine meetings, and debrief them upon their return
- Collect data and statistics from websites for projects when requested by program staff
- Assist NI program staff in the updating of the Contract Database
- Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, documentation folders and prepare expense statements for program officers, consultants as well as program specific workshop participants and visitors
- Assist with the organization and logistics for program meetings and workshops
- Complete expense claims reports for program staff
- Provide general office administrative services to program staff, such as fax, scanning, printing, photocopying and filing.
Assistant Program Coordinator
Development Partner’s Group Secretariat
04.2016 - 03.2021
- Managing sector delivery responsibilities according to the WSDP MoU;
- Coordinated sector dialogue meetings and followed up on agreed actions
- Successfully coordinated water, sanitation and hygiene sector stakeholders for the launch of the National Sanitation
- Campaign
- Facilitated the submission of sector progress reports (quarterly and annually)
- Participated in the preparation and review of sector’s annual work plan and budget
- Supported development partners with institutional projects that related to sector delivery responsibilities
- Liaised with multi sectoral ministries in the implementation of the
- Water Sector Development Programme
- Review and Analysis;
- Reviewed incoming documents from counterparts and prepared briefing notes to development partners on the progress made by the
- Water sector development programme in implementation of the work programme in line with the adopted M&E framework
- Tracked progress of M&E aspects of the National Sanitation
- Campaign in the biannual and annual progress reports
- Liaised with third party monitoring agents for statistical evidence
- Analysed sector budgets and spending, sector reports and other performance monitoring reports to determine trend and recurrence of findings
- Coordination of Development Partners’ activities;
- Performed data auditing, quality assurance and managed the electronic database that contain Development Partners Group- Water contacts and sector documents
- Facilitated DPG water meetings and supplied required agenda and report
- Coordinated development partners’ effective engagements in sector dialogue
- Collaborated with Cochairs on the Water Sector Development
- Programme matters including drafting and editing official letters to government counterparts
- Managed all the administrative task of the secretariat office including the Development Partners’ Group water calendar.
Administrative and Finance Professional
GIZ Tanzania
04.2016 - 03.2020
- Coordination Ensured that information is exchanged between programme staff, partners and other institutions
- Accompanied the programme manager or other team members to meetings if necessary
- Prepared and organized internal meetings
- Administration Organized administrative and logistical aspects of project activities (meetings, workshops etc.)
- Coordinated with the GIZ head office on the mode of service delivery
- Conducted quality checks of (internal) calculations and financial processing of project activities (meetings, workshops, etc.)
- Managed the GIZ water programme inventory system
- Coordinated and managed of all services related to programme vehicles and drivers: Organized drivers’ upcountry trips, handing over of cars between drivers, overtime and private mileage calculation
- Ensured proper maintenance of logbooks for the Water
- Programme cars according to GIZ rules
- Organized service/ maintenance when needed after every 5000 km for the Water Programme cars
- Monitored fuel consumption and fuel request orders
- Monthly compilation of “cashless fuelling” procedure and initiating its payment
- Coordinated weekly schedules for drivers
- Managed confidential files, specifically in the areas of personnel and finance
- Support of procurement of goods, services and local subsidies Provided general support to all procurement processes of the programme together with the senior administrative/procurement officer of the Water programme
- Supported the preparation of tendering documents for national and international consulting contracts above the project threshold (> EUR500)
- Prepared the supporting documents for local subsidy contracts
- Set-up and monitored service contracts and framework agreements within the GIZ project threshold (<= EUR 2,500)
- Acted as interface to CO/HQ for service contracts and local subsidies and submitted recommendations to programme/fields of actions and quality control
- Finance and accounting Checked travel expense statements of staff for approval by the superior
- Supported programme budget planning and budget monitoring
- Performed general financial accounting such as monthly accounting, keeping the cash- and bankbook, preparing and entering vouchers
- Supported the preparation and handling of internal and external controls and the continuous update and amelioration of internal processes
- Facilitated the programme budget preparation.
Operations Banking Officer
UBA, United Bank for Africa, M Bank
12.2012 - 03.2016
- Delivered effective and timely service to customers at all customer service units while marketing the organizations brand and products
- Ensured turnaround time in line with service level
- Ensured timely preparation and rendition of reports to internal & external parties as required
- Smoothly running day to day banking operations.
Education
Masters of Public Health - Public Health
University of Sulfolk
Ipswitch, UK12.2023
B.A - Business Administration
Tumaini Dar Es Salaam College
01.2015
Skills
- Good communication
- Critical thinking and problem solving
- Team work
- Professionalism
- Integrity
- Ability to work in multicultural environment
- English Very Good Very Good Very good
- Luganda Very Good Very Good Very good
- Acknowledgements
- Technical skills
- Intermediate:
- MS Excel, MS Word and PowerPoint
- Operations Support
- Budget Monitoring
- Creative Problem-Solving
- Vendor Relationship Management
- Teamwork and Collaboration
- Report Writing
- Information Coordination
- Partnership Development
- Roadmap Planning
- Operations Assistance
- Community Outreach
- Expense Reports
- Calendar Management
- Logistics Coordination
- Financial Reporting
- Interpersonal Skills
- Multitasking and Organization
- Data Entry
- Document Control
- Event Planning
- Good communication
- Program Planning
- Elementary education
- Special education
- Middle school education
- Student records management
- Curriculum Development
- Lesson Planning
References
Referees
- Nsaaiya Kihunrwa
Lead Project Coordinator DPG Water Secretariat – Tanzania
nsaaiya.amaniel@projectclear.com
http://www.tzdpg.or.tz/dpg- website/sector-groups/cluster- 2/water.html +255 (0)767 218 091
- Kervin Bwemelo Country Director MyAgro - Tanzania
kervin.bwemelo@myagro.org www.myagro.org +255 (0)767 962 055
- Judith Rugazia
Head of Finance and Administration GIZ Tanzania
Judith.rugazia@giz.de +255 (0)784 537 222
Languages
- English (Fluent)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
Program Assistant
Nutrition International
09.2022 - Current
Assistant Program Coordinator
Development Partner’s Group Secretariat
04.2016 - 03.2021
Administrative and Finance Professional
GIZ Tanzania
04.2016 - 03.2020
Operations Banking Officer
UBA, United Bank for Africa, M Bank
12.2012 - 03.2016
Masters of Public Health - Public Health
University of Sulfolk
B.A - Business Administration
Tumaini Dar Es Salaam College
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