Summary
Overview
Work History
Education
Skills
References
Hobbies and Interests
Working outs & Social Running
Timeline
Generic

KELVIN KISSIMA

Procurement Profession
Dar es Salaam

Summary

I am a passionate and results-oriented Supply Chain Professional with over 8 years of extensive experience in project management, inventory management, supply chain operations, cost management, team coordination, and client service engagement. My expertise includes developing and implementing effective business strategies and operations within procurement, logistics, and supply chain departments. I have a proven track record in customer service excellence, business development, and revenue control. Known for being self-motivated, enthusiastic, and a strategic thinker, I possess excellent communication skills and am a proactive team player with strong analytical abilities. I excel in partnering with business leaders and C-level executives, and I am adept at developing and leading high-performing teams that consistently meet and exceed organizational objectives.

Experienced with project management, ensuring timely and quality delivery of subcontractor tasks. Utilizes contract negotiation and compliance expertise to drive project success. Strong understanding of construction processes and vendor management to optimize project outcomes.

Overview

9
9
years of professional experience

Work History

Subcontractor Officer

E.A.L.S LIMITED, EACOP Project
09.2023 - Current
  • Adhere to the E.A.L.S Limited Procurement Procedure and observe department procurement budgets
  • Prepare and maintain accurate records, reports and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up
  • Ensure that goods and services are ordered and delivered timely
  • Ensure that approved supplies are used for purchases and create and maintain preferred supplier list
  • Coordinate E.A.L.S. Limited tender procedures for goods and services
  • Provide management with routine updates regarding tenders and purchase award documentation.
  • Evaluate bids and make recommendations based on commercial and technical factors risk
  • Ensure the terms of contracts are adhered to and that all commercial risks to the company are mitigated
  • Assist in preparing and developing bid documents and supplier bid lists to obtain competitive quotations on commodities and services
  • Advise management on existing contracts with suppliers and vendors to ensure on-going feasibility
  • Ensure that competitive offers are obtained
  • Identify improvement opportunities and communicate them to management
  • Ensure all information needed by auditors be it, External, Internal, ISO, Government Statutory audits or any audit is updated and readily available
  • Compile and manage a comprehensive set of Procurement local content metrics/matrix to measure performance against local content objectives in consultation with the Local Content Manager & Corporate Investment Manager
  • Ensure current Terms and Conditions are continually updated and are communicated and acknowledged by the subcontractor.
  • Comply with current micro-financing arrangement and procedures provided to subcontractors.
  • Ensure all internal reporting procedures are followed, and performance appraisal data capture are accurate and timely
  • Maintain a register of approved Subcontractors. Source, maintain and register a list of qualified subcontractors
  • Evaluate and monitor the performance of sub-contractors to requirements
  • Perform relevant elements of contract review relating to sub-contractor cost, as required
  • Participate to all safety training as required
  • Adhere to all HSE requirements of the project

Procurement Officer

ELSEWEDY ELECTRIC EAST AFRICA LTD
01.2022 - 07.2023
  • Receive and review procurement requests and initiate procurement procedures for company equipment, supplies and services in a transparent and cost-effective manner.
  • Conduct negotiations on contractual agreements with suppliers to ensure added value, lowest total cost while ensuring quality is not compromised.
  • Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and reports to ensure that procurement processes, decision, and contractual agreements are accurately documented for accountability and audit purposes.
  • Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the company to ensure minimal expenditure.
  • Analysing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.
  • Supplier Management – Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Devise and use fruitful sourcing strategies in line with company’s internal procedures.

Procurement Officer

WANANCHI GROUP (T) LTD / SIMBANET (T) LTD
10.2018 - 12.2021
  • Assisting the division head in Managing all aspects of Purchasing, Strategic planning, Supplier selection, Supplier pre- qualification, Devising and using fruitful procurement and sourcing strategies, Supplier Management, negotiating with vendors to secure advantageous terms.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Perform risk management for supply contracts, Control of spending and build a culture of long-term saving on procurement cost. Develop, establish, implement, and enforce vendor and outsourcer guidelines, obligations, and Service Level Agreements (SLAs) to the organization.
  • Sourcing of IT-related items both (CAPEX and OPEX) across all Business units and ensuring that it meets the user specifications requested by IT; sourcing some items as requested. (Commercial and Technical) Ensuring all purchases are sourced when specifications are given as a guide and close in TAT.
  • Auto creating requisitions to Purchase orders and ensuring that they are raised in the correct ledgers at 48Hrs Turn Around Time; Supported by approved contracts, Price Analysis, Price Books, Stock Movement / Utilization and Business Cases etc. As well as verification of Payment terms before obtaining authorization. Once Approved, share with Vendors for delivery on a specified Turnaround Time to meet the SLA required.
  • Update users with the status of Business Cases with them once approval has been made and if queries are raised the user must know and respond.
  • Having a good record of the Approved purchase orders by saving them soft as well as hard copies for traceability.
  • Cancelation of Orders that never materialized / not approved i.e. Purchase Orders Auditing.
  • Report to superior’s weekly complex activity planning to guide additional decision making and raise awareness. Weekly Reporting: Updating the status of requisitions, purchase orders to the users.
  • Key Achievements & Highlights
  • Completing Key Projects on Time.
  • Key supply Chain operation across Business units include Reporting.
  • Meeting SLAs set.
  • Cost saving Initiatives.

Stores Officer

SIMBANET (T) LTD
07.2016 - 10.2018
  • Coordinate and supervise receiving, issuing and dispatching.
  • Understand and manage Product Knowledge and be responsible Store Team Members
  • Assume responsibility for loss prevention compliance with store.
  • Exceed Inventory and Shrink goals and maintain bi-annual Physical Inventory.
  • Liaise with Technical department, on material Min /Max Planning operational core competencies and key accountabilities.
  • To exercise general control over all activities in the Stores Department
  • To ensure safe keeping both as to quality and quantity of materials.
  • To maintain proper records.
  • To initiate purchase requisitions for the replenishment of stock of all regular store’s items whenever the stock level of any item is reached a point of replenishment.
  • To issue materials only in required quantities against authorized requisition notes/material lists.
  • To check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.
  • Ensure the store is kept clean, Shelves and racks are properly stocked, and products do not fall off the shelves, he is responsible for managing the assets of the store.
  • Ensure that sufficient inventory is available at the store to avoid being “out of stock”.
  • Producing regular reports and statistics on daily, weekly and monthly basis for items issued as fixed asset, capital work in progress, sale and repair/maintenance
  • Prepared end-of-week purchases order issue reports.
  • Prepared documents of importation documents (Duty prepayment) followed up on local deliveries to ensure full delivery of goods.
  • Performed other jobs as required.
  • Key Achievements & Highlights
  • Inventory Management
  • Timely Reporting
  • Provision of a solution to a problem.

Education

Bachelor’s degree - procurement and logistics management

Tanzania institute of accountancy
01.2018

Diploma - procurement and logistics management

Tanzania institute of accountancy
01.2015

Basic certificate - procurement and logistics management

Tanzania institute of accountancy
01.2013

Ordinary Level of Secondary Education - undefined

Sangu secondary school
01.2011

Skills

  • Microsoft office programs like Microsoft word and Microsoft excel
  • Outlook
  • ERP Software, Oracle Cloud, Pastel (Sage 200 Evolution) and Precoro
  • Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (eg Outlook, MS Office)

References

Gift, Assery Kimath, Human Resource Officer, asserygift@gmail.com, +255 717 333 665, Muleba DC

Hobbies and Interests

All round Procurement & Logistics Professional, enjoys running workout and traveling, watching movies, watching soccer and listening to music.

Working outs & Social Running

 As part of work and life balance, I pre feer to workout after working hours and outdoor running during the weekends. 

Timeline

Subcontractor Officer

E.A.L.S LIMITED, EACOP Project
09.2023 - Current

Procurement Officer

ELSEWEDY ELECTRIC EAST AFRICA LTD
01.2022 - 07.2023

Procurement Officer

WANANCHI GROUP (T) LTD / SIMBANET (T) LTD
10.2018 - 12.2021

Stores Officer

SIMBANET (T) LTD
07.2016 - 10.2018

Diploma - procurement and logistics management

Tanzania institute of accountancy

Basic certificate - procurement and logistics management

Tanzania institute of accountancy

Ordinary Level of Secondary Education - undefined

Sangu secondary school

Bachelor’s degree - procurement and logistics management

Tanzania institute of accountancy

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