Joyce Magoma
Daressalaam
Summary
Dynamic Procurement Agent with a proven track record at USAID, excelling in vendor management and compliance. Spearheaded cost-saving initiatives and streamlined procurement processes, enhancing operational efficiency. Adept in contract negotiation and relationship building, I thrive in fast-paced environments, ensuring timely delivery and optimal resource allocation.
Overview
13
13
years of professional experience
Work History
Procurement Agent
United States Agency for International Development
01.2023 - Current
- Managed and oversaw all procurement activities for the office, including drafting and administering contracts with a threshold of up to $250,000 per procurement.
- Ensured strict compliance with organizational procurement policies, vendor selection criteria, and budgetary guidelines while streamlining procurement processes.
- Identified potential procurement risks and successfully mitigated them, strengthening vendor relationships to enhance operational efficiency.
- Maximized cost efficiency and ensured timely delivery of goods and services by strengthening vendor relationships and improving procurement workflows.
- Reviewed and prioritized all incoming procurement requests, ensuring compliance with USAID Acquisition Regulations (AIDAR), Federal Acquisition Regulations (FAR), and Automated Directive System (ADS).
- Managed procurement actions for the entire Mission, supporting approximately all staff members.
- Conducted extensive local and international supplier searches, requested bids, and analyzed quotations to identify the best-qualified vendors based on price, capabilities, reputation, and past performance.
- Advised USAID staff on procurement policies, ensuring adherence to established guidelines.
- Processed procurement requests using the Global Acquisition and Assistance System (GLAAS) and Integrated Logistics Management System (ILMS) for ICASS-supported procurements.
- Monitored procurement progress, ensuring timely completion, and kept relevant stakeholders informed about expected delivery times or potential delays.
- Reviewed and negotiated contracts, statements of work, and procurement terms to ensure the best value and compliance with regulations.
- Organized and coordinated technical committees for proposal reviews, obtaining technical reports as necessary.
- Maintained a comprehensive tracking system for procurement documents, from purchase requests to the receipt of goods or services.
- Collaborated with the Office of Financial Management (OFM) to ensure timely funding and resolve financial discrepancies.
- Ensured the proper closure of all Executive Office-initiated procurement actions.
- Monitored market conditions, including price fluctuations and availability of frequently procured goods and services.
- Managed and updated vendor databases, including local and international contacts, procurement references, and price quotations.
- Referee: Ivan Chiduo; Supervisory Information Management Specialist +255 752 200020, ivanchiduo@gmail.com
- Awards: Mission honor award for outstanding performance in the management of the USAID Tanzania Executive Office procurement portfolio
Procurement Manager
Bati Service Company limited
12.2016 - 12.2022
- Designed and implemented procurement procedures and policies in alignment with ISO 9001 (Quality Management Systems) and ISO 45001 (Occupational Health and Safety).
- Led the transition from paper-based procurement to a fully digital system, significantly improving efficiency, transparency, and record-keeping.
- Designed and implemented structured assessment tools for supplier pre-qualification and evaluation.
- Developed and implemented standardized processing timelines for procurement activities.
- Facilitated the installation of a fleet tracking system to improve vehicle monitoring.
- Implemented a fuel card system for all company vehicles.
- Referee: Elihuruma Nazayoeli; Technical manager +255767612717 enazayoeli@batiservicetz.com
Bank Officer
CRDB Bank Tanzania
04.2012 - 07.2015
- Managed ATM and cheque processing.
- Conducted forex exchange transactions, TISS, and ATM account reconciliations.
- Promoted banking products and solicited new customers.
- Handled bulk salary payments and teller operations.
- Referee: Florence Kassela; Customer service team lead +255713475045 fkassela@crdbbank.com
Education
Master of Business Administration - Cooperate management
Mzumbe University
12.2015
Bachelor of Commerce -
University Of Dodoma
11.2011
Advanced level Education -
St Anthonys Secondary School
02.2008
Ordinary level Education -
Brooke Bond Secondary School
10.2005
Skills
- Fleet Management
- Risk Assessment
- Driver Training
- Vehicle Tracking
- Procurement Software
- Financial Management Software
- Leadership Skills
- Team Recruitment
- Training
- Performance Evaluation
- Process Improvements
- Cost-Saving Initiatives
- Procurement & Supply Chain Management
- Vendor Assessment
- Contract Administration
- Local Sourcing
- International Sourcing
- Logistics Coordination
- Compliance
- Attention to Detail
- Ethical Decision-Making
- Project Management
- Time Management
- Organizational Skills
- Budgeting
- Cost Control
- Data Analysis
- Communication Skills
- Coordination Skills
- Vendor Management
- Stakeholder Management
- Relationship Building
- Negotiation Skills
- Conflict Resolution
- SAP Procurement Modules
- GLAAS
- ILMS
- Microsoft Office Suite
- Google Workspace
- Contract negotiation
- Vendor management
- Procurement compliance
- Supplier evaluation
- Cost analysis
- Risk assessment
- Procurement strategy
- Market research
- Financial management
- Effective communication
- Attention to detail
- Problem solving
- Team collaboration
- Data analysis
- Estimating and cost tracking
- PeopleSoft
- Price negotiations
- Purchasing report updating
- Payment processing
- Purchasing strategies development
- Forecasting and cost tracking
- Contracting
- Procurement
- Global procurement
- Bid proposals
- Supply inventory measuring
- Vendor network development
- Financial planning
- Demand forecasting
- Cost reduction
- Purchasing agreement review
- Record updating
- Product delivery reconciliation
- Shipment arrangements
- Bookkeeping
- Purchasing coordination
- Supplier relationship management
- Purchase order monitoring
- Negotiation trained
- Quality assurance
- Strategic sourcing
- Expertise in [software]
- Purchasing strategy
- Policy implementation
- Vendor sourcing
- Vendor relations
- Contract monitoring
- Global sourcing
- Reporting requirements
- Supply chain optimization
- Data entry
- Contract negotiations
- Category management
- Supplier relationships
- Trend analysis
- Report writing skills
- Procurement activity coordination
- Project coordination
- Document preparation
- Bidding coordination
- Procurement planning
- Logistics oversight
- E-procurement systems
- Purchasing oversight
- Self motivation
- Supplier research
- Spend analysis
Citizenship
Tanzanian
Personal Information
- Date of Birth: 09/21/89
- Marital Status: Married
Languages
- English, Full-working proficiency
- Swahili, Native
Training
- Contract Administration, Management Concept, Washington, DC, 10/01/23
- Simplified Acquisition, Management Concept, Washington, DC, 10/01/23
- Procurement Fundamentals for EXO Professionals, USAID University, Ghana, 02/01/24
- Ethics training, USAID University, Washington, 02/01/24
- Procurement Integrity Act Training, USAID University, Washington, 04/01/23
- Requesting Training, USAID University, Washington, 03/01/23
- Counter Trafficking in Persons Code of Conduct: Accountability and Action training, USAID University, Washington, 07/01/23
- Buying Training, USAID University, Washington, 04/01/24
- ISO 9001 & ISO 45001 Overview, Internal Auditing & Report Writing Course, ACM, Tanzania, 02/01/22
Sex
Female
Skills
Expert, Expert, Expert, Expert, Expert, Expert, Expert
Timeline
Procurement Agent
United States Agency for International Development
01.2023 - Current
Procurement Manager
Bati Service Company limited
12.2016 - 12.2022
Bank Officer
CRDB Bank Tanzania
04.2012 - 07.2015
Master of Business Administration - Cooperate management
Mzumbe University
Bachelor of Commerce -
University Of Dodoma
Advanced level Education -
St Anthonys Secondary School
Ordinary level Education -
Brooke Bond Secondary School
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