John Raphael

EACOP Project

East African Crude Oil Pipeline (EACOP), China Petroleum Pipeline Engineering Co., Ltd. (CPPE) is one of the key contractors responsible for the construction of the crude oil pipeline. From Uganda to Tanga

• Managed receipt, storage, dispatch, statistics, accounting, safety, loading, unloading, and outsourcing of engineering installation materials and spare parts.
• collaborate effectively with the warehouse manager to ensure smooth operations.
• · Manage the actual receipt, dispatch, storage and maintenance of engineering installation materials.in terms of material and equipment receipt management, oversee the reception, counting and inspection of incoming materials.
• Ensure that materials are stored in accordance with warehouse standards and update material tags and storage locations.
• Promptly report to the materials supervisor for an update.
• · Manage material and equipment storage by performing maintenance every three months and adhering to material storage requirements for various items.
• Inspected material should be stored in designated area until inspection is completed. Report non-compliant material after quality checks and place them in the designated area for further handling.
• Conduct regular monthly material inventory to ensure accurate stock levels. Additionally complete tasks assigned by leadership.
• Improved inventory accuracy through meticulous record keeping and data entry.
• · In terms of material and equipment management, supervise the inspection and receipt of incoming material, and promptly collect various quality assurance documents.
• Report material acceptance to the client and quality department and verify material deliveries against contract terms.
• Monitor material dispatch and review material requisitions from construction units. Confirm that material have passed quality inspections and organise the return of non-compliant materials.
• Develop materials storage plans and regularly conduct maintenance and inventory of materials and equipment.
• Manage daily reporting for steel pipes and material equipment.
• Operated and maintained the material warehousing management system.
• Collect various quality assurance documents contracts, reports and client-signed material and equipment acceptance reports.
• Timely submit various forms, including ESD reports.
• · Oversee safety during loading and unloading operations. Supervise on-site loading and unloading activities, review lifting plans and regularly inspect machinery and loading/unloading tools for integrity.
• Conduct regular meetings with safety officers and permit officers to develop contingency plans and mitigating production risks.
• Supervised the development of security measures for access control.
• Review and approve warehouse access permits and establish relevant.
• Regulations and processes to reduce the risk of materials and equipment loss.
• Assisted the warehouse manager in organising various material and safety meetings.
• Support the warehouse manager in conducting comprehensive safety inspections of the warehouse, including checking instruments, safety facilities, and reporting and replacing any expired or damaged items.
• Assist in organizing regular maintenance for vehicles, machinery, and lifting equipment. Complete other tasks as assigned by leadership.
• Received steel line pipe and uploaded it in the system.
• · Ensure properly received both physically and in the ERP System (PIPETRAK IT and WAREHOUSE MANAGEMENT SYSTEM) and Excel.

Report

• · Line Steel Pipe Dynamic Inventory and Line Pipe Database Report
• · Warehouse Material Inventory Report
• · Material Receiving Report (MRR),
• · Material Receiving Inspection Report (MRIR).
• · Material Issuance Report (MIR)

Overall Purpose of the Role Key Responsibilities Reporting Responsibilities

To provide strategic and operational logistics support for DRC operations in the Kasulu Area Office, including Nyarugusu Refugee Camp and other field locations. The role is responsible for overseeing fleet management, warehouse operations, procurement support, asset management, fuel and generator management, and ensuring efficient, compliant, and cost-effective supply chain operations in accordance with DRC policies and donor requirements.

• Lead and coordinate all logistics functions across Kasulu Area Office, Nyarugusu Refugee Camp, and other DRC field locations, ensuring efficient and compliant logistics operations.
• Provide overall management and oversight of warehouses in Kasulu, Makere, and all field locations, in close collaboration with Procurement and Programme teams.
• Ensure timely processing of all warehouse transactions and proper identification, labelling, and segregation of project materials to facilitate accountability and minimise stock discrepancies.
• Maintain safe, secure, and well-organized warehouse facilities by implementing appropriate storage layouts and restricting access to authorized personnel only.
• Conduct routine warehouse inspections and spot checks to ensure compliance with warehouse management standards and operational procedures.
• Ensure warehouse staff maintain accurate and up-to-date documentation, including Goods Received Notes (GRNs), Bin/Stock Cards, Waybills, fuel records, and other inventory management records.
• Build the capacity of Logistics staff through coaching, mentoring, and on-the-job training, while providing effective supervision to Logistics Assistants, Storekeepers, Fleet staff, Asset staff, and casual laborers.
• Prepare and submit accurate monthly logistics reports covering warehouse operations, fleet management, and asset management by the 5th day of each month for consolidation into Country Office and Regional reports.
• Oversee fleet management operations, including vehicle allocation, fuel management, maintenance scheduling, and transport coordination, while supporting the Fleet Assistant in reporting and operational planning.
• Ensure effective management, tracking, and accountability of DRC assets throughout their lifecycle in compliance with organizational policies.
• Provide logistics support across different DRC operational locations as required to ensure continuity of programme implementation.
• Monitor weekly warehouse stock utilization and provide recommendations to optimize inventory levels and prevent stock shortages or overstocking.
• Ensure preventive maintenance and servicing of vehicles are conducted according to manufacturers’ specifications and DRC fleet management standards.
• Strengthen compliance during supplier deliveries by ensuring accurate verification, documentation, and receipt of goods.
• Coordinate the timely and cost-effective delivery of materials, equipment, supplies, services, and labor to support programme implementation.
• Plan, coordinate, and optimize logistics support activities by considering operational priorities, geographical challenges, environmental conditions, and available resources to ensure uninterrupted programme delivery.

Prepare and submit the following reports within the required timelines:

• Weekly Fleet Status Report
• Weekly Purchase Requisition (PR) / Purchase Order (PO) Tracker Report
• Weekly Vehicle Movement Plan
• Monthly Fleet Management Report
• Monthly Fuel Consumption Report
• Monthly Fuel Truck Delivery Report
• Stock Movement Report
• Monthly Physical Inventory Report
• Warehouse Status Report
• Asset Management Report
• Generator Fuel Consumption and Maintenance Report