Jihed Sahli

• Mission Budget 1 M EUR per year
• Projects: 5
• Donors 5 (GAC, SWISS EMBASSY, MDP, UNITAID, FRENCH EMBASSY)
• Staff: 16 National Staff – 3 International Staff
• Sectors: Harm Reduction; Sexual Reproductive Health

1.Legal framework

• To ensure compliance with the formalities required by the government agencies and other local authorities, in Tanzania in due time (ie registration of MdM, respect of labour law, legal monitoring, etc.);
• To prepare the various contracts for Human Resources (ie work contract, insurance, medical cover, etc.) and review the contracts established by other departments (i.e logistics);

2. Finance

• To ensure that accounting & finance procedures adhere to MdM HQ policies and comply with donors requirements;
• Update monthly the budget follow-up and forecast for the mission’s annual budgets and donors’ budget in coordination with other departments
• Optimizing the donors’ contribution in the funding plan according to donors’ rules and procedures
• Conducting regular analysis of the budget and informs duly about relevant deviations, projections and milestones.
• Elaborating a partners' followup system for the partnership agreements in Tanzania

3. Funding & donors

• Leading the financial reporting at mission level
• Ensuring compliance with donor’s and MdM rules.
• Coordinating and organizing donor’s audit at mission’s level, liaising with auditors

4. Human Resources Management

• Monitoring and update the organisational structure of the mission, drafting and update organisational
  charts and job descriptions, identify different levels of responsibility, alongside coordinators
• Update and monitoring the HR budget (number of staff, total payroll, training, other benefits, travel,
  etc.)
• Drafting, updating and checking compliance with the classification and salary grid
• Drafting, updating and checking, on a monthly basis, the salary data (pay settings) and validation of the
  payment of salaries and social charges every month
• Establishment, updating and checking the recruitment processes and procedure
• Definition, updating, dissemination and supervision of implementation of the HR contractual
  framework for national staff (internal regulations, conditions of employment, medical policy, policy for
  managing abuse, HR management procedures), checking compliance with local legislation and MdM
  policy
• Establishment and monitoring a contract with an employment lawyer
• Definition, updating, dissemination and supervision of implementation of the HR contractual
  framework for expatriated staff (visas, housing policy, explanation of rules and tools)
• Organisation of regular information meetings with all staff, possibly followed by setting up staff
  representatives
• Supervision and/or carrying out HR recruitment (validating vacancies, profile, recruitment,
  reception/integration

5.Logistics Management:

• Define, adapt and implement the Logistics strategy and framework according to MdM framework
• Plan, centralize, coordinate and supervise the logistics management of activities in line with MdM timescales, policies and procedures
• Manage international transport in collaboration with the HQ and supervises national transport
• Promotes and ensures logistics cooperation and coordination with operational partners

• Mission Budget 18 M USD per year
• Projects: 2
• Donors 2 (WFP – BHA, ECHO, MDP, CDCS)
• Staff: 450 National Staff – 20 International Staff
• Bases: 2 (Maiduguri and Monguno)
• Sectors: Health, Nutrition, FSL, Protection, MHPSS, Air Cargo

1. Finance:

• Budget Proposals (BHA Budget creation and consolidation WFP budget Creation and Consolidation)
• Budget reporting (FFP, OFDA, WFP)
• Supervision of field accountancy
• Training of field staff on accountancy – Anti Fraud and Corruption Policies
• Management of Donors’ and Internal Audit
• Management of Mission Financial Follow-up and Operational Follow-up
• Oversaw compliance with regulatory requirements, ensuring adherence to best practices in administration.

Mission Budget 18 M USD per year – Base Budget 12 M USD per Year Projects: 3

- Donors 4 (WFP – FFP – OFDA – BHA)

- Staff: 300 National Staff – 20 International Staff Bases: 2 (Maiduguri and Monguno)

- Sectors: Health, Nutrition, FSL, Protection, MHPSS, Air Cargo

1.Finance:

- Budget Proposals (BHA Budget creation and consolidation – WFP budget Creation and Consolidation)

- Budget reporting (FFP, OFDA, WFP)

- Supervision of field accountancy

- Training of field staff on accountancy – Anti Fraud and Corruption Policies

- Management of Donors’ and Internal Audit

- Management of Mission Financial Follow-up and

- Operational Follow-up

• Budget 5 M USD per year
• Drafting Donors’ reports (UNHCR, ECHO, NCD)
• Management of Donors’ Audit
• Software: SAGA
• Monitored project compliance with organizational policies and international guidelines to maintain quality assurance.
• Collaborated with cross-functional teams to optimize logistics and supply chain management processes.
• Streamlined recruitment processes, reducing time-to-fill positions through improved sourcing strategies.
• Managed employee relations, resolving conflicts and fostering a positive workplace culture.
• Led performance management initiatives, aligning individual goals with company objectives for enhanced accountability.

• Managed office supplies inventory, ensuring optimal stock levels and timely replenishment.
• Coordinated meeting schedules, optimizing resource allocation and participant availability.
• Developed and maintained filing systems, enhancing document retrieval efficiency.
• Implemented office procedures that improved workflow and reduced administrative errors.
• Oversaw vendor relationships, negotiating contracts to secure favorable terms for services.
• Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
• Tracked office supplies and restocked low items to keep team members on-task and productive.