JAMES VENANCE
Dar es salaam
Summary
A Certified Procurement and Supplies Professional (CPSP), commercially focused and results driven individual with over 8years procurement experience in different industries like logistics industry and banking industry with the ability to work in a multi-cultural environment and easily adapts to change while maintaining high levels of proven integrity anchored on self-discipline.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Procurement Manager
Zambia Cargo and Logistics Limited
05.2021 - Current
- Responsibilities: I am based in Dar es salaam Tanzania with responsibilities of managing all procurement related activities in Tanzania, Zambia and Namibia within the annual budget up to USD5,000,000.
- Achievements:
- Procurement Plan – In collaboration with user departments I managed to prepare a realistic procurement plan for various goods/ equipment and services. I managed to implement it by 90% hence enhance seamless operations.
- Budget control – I managed to reduce unplanned spending by 75% by ensuring that user department adhere to the procurement plan except for emergence procurement.
- Cost saving – I negotiated and properly implemented new contracts for various project like civil project, catering services, cleaning and procurement of various goods. For the year 2024 I managed to reduce cost by 20% equivalent to USD500,000.
- Process Improvement – In 2023 I led the implementation of Enterprise Resource Planning (ERP) system (SAGE 300) that covered accounting module, Procurement module, Operations (ICD, Transport, and CFS) and Payroll module.
- Supplier Management – I manage good partnership with number of suppliers that resulted in reducing defects goods by 25% and improving on time delivery of goods.
- Strategic sourcing – managed various logistics procurement (RFP) process in Tanzania, Zambia, Namibia, China and Europe.
- Risk Mitigation – through competitive sourcing, inviting many suppliers reduced the single sourcing procurement. Only 3% of all procurement were single sourced. Hence insuring smooth operations.
- Compliance – I made sure that all Procurement team and user department adhere to the Procurement policy and Zambia Public Procurement Act.
- Managing end to end Procurement processes of goods, service and works through various procurement methods as per Public Procurement Act. This involved local and international purchases like purchase of Reach stackers, Forklifts, Skid steers, daily consumable items and Construction works.
- Disposal of various goods/equipment/assets as per Company policy – I properly managed to dispose a Company house located at Masaki Dar es salaam for USD2,000,000 and ensured that all the government taxes were duly paid.
- Maintains and updated list of pre-qualified suppliers – this simplified the procurement process and hence reduced the procurement cycle.
- Offers advisory services to user departments for effective and efficient implementation of the procurement plans.
- Maintain auditable records – I attended to audit queries relating to the procurement and managed to get clean certificate all the time.
- Secretary to the Procurement Committee of the Company, arranges all Tender Committee meetings and prepare the minutes of the meetings.
- Team supervision and performance monitoring-leading procurement team of 5 people towards achieving the Company goals through quality works and cost reduction.
- Facility Management - Managing renovation, repair and cleanness of all Company buildings, service and repair of air conditioners, fuel pumps and weighbridge. 99% of Company buildings were well maintained.
- Fleet Management – Managing the service and repair of company vehicles: Cars, trucks, machines and motorcycles and I achieved to make sure that all the vehicles availability rate is above 95% always.
- Spend analysis- Conducting monthly, quarterly and annual spend analysis to see the areas for further cost reduction and performance improvement.
- Inventory Control- I was responsible for controlling Company stock in order to meet customer demand and ensure smooth and seamless internal operations. Also ensure the accuracy of stock records versus physical stock.
- Logistics Control- responsible for searching and contracting reliable transporters and making sure the trucks are properly allocated.
- A Company wholly owned by the Government of Zambia with operating terminals in Dar es salaam Tanzania, Walvis Bay Namibia and Ndola Zambia.
Procurement Manager
Yetu Microfinance Bank
01.2015 - 04.2021
- Responsibilities and achievements;
- Procurement Plan – In collaboration with finance and operations departments I managed to prepare a realistic procurement plan for operations expenditure and capital expenditure.
- Budget control – I controlled the implementation of annual budget of Tsh 5billion.
- Cost saving – I negotiated with suppliers of farm inputs and building materials like roofing sheets to our banking clients and managed to get discount of 15% since I was buying in bulk. In general, the cost was reduced by 25%
- Process Improvement – I managed to make sure that all procurements requisition were initiated in the system, 100% of the procurement go through the system Bankers realm.
- Supplier Management – I managed to establish good relationship with good number of suppliers in Dar es salaam, Morogoro, Mtwara and Lindi that resulted in reduction in cost (Transportation) and reducing goods/materials defect rate and improve delivery time.
- Strategic sourcing – Through market analysis, good supplier relation which focused on long term benefits I managed to optimize Company spending and reduce costs by 25%.
- Risk Mitigation – through competitive sourcing and adherence to company policy.
- Compliance – I made sure that all Procurement team and user department adhere to the Procurement policy of the company and adherence to best procurement practices.
- Managing end to end Procurement processes of goods, service and works through various procurement methods as per Company policy.
- Maintains and updated list of pre-qualified suppliers – this simplified the procurement process and hence reduced the procurement cycle.
- Offers advisory services to user departments for effective and efficient implementation of the procurement plan.
- Maintain auditable records – I attended to audit queries relating to the procurement and managed to ensure that all procurement proceedings and its document were in order.
- Secretary to the Tender Board of the Company, I was responsible for initiating the tender board committee to discuss and approve various procurement request.
- Team supervision and performance monitoring-leading procurement team of 4 people towards achieving the Company goals through quality works and cost reduction.
- Spend analysis – I analyzed company spending for better planning.
- Contract management- Ensured smooth implementation of various contracts.
- Manage the distribution of goods/materials and farm inputs to different regions of Tanzania (Lindi, Mtwara, Morogoro, Tanga, Pwani and Dar es salaam).
Procurement Officer
Identity Promotion Limited
02.2013 - 12.2014
- Responsible for daily management of company logistics, procurement and spares management, movement and security of various stocks and Spares for Central and Regions Stocks in Tanzania. Its main duties being;
- Manage end to end procurement processes.
- Maintains accurate auditable records of all procurement processes which results in high process compliance, also maintain updated list of pre-qualified suppliers
- Strategic Sourcing and Contract management in order to ensure smooth operations and cost reduction.
- Prepares annual procurement plans for various of equipment, goods services.
- Coordinates the receiving, opening, and evaluation of tenders, proposals, and quotations.
- Supplier relationship management.
Warehouse Supervisor
BOLLORE AFRICA LOGISTICS
01.2011 - 01.2013
- Controlling the receiving and dispatch of all telecom supplies from Huawei, Ericsson, Nokia Siemens for both Airtel, TiGO and Vodacom project.
- Responsible for all daily warehousing report, receiving reports and issuing reports, as well as Following up and coordinate with Liners, Freight forwarders to track shipment.
- Responsible for stock arrangements in the warehouse and for packing of supplies for delivery to the sites for installation and all operations
- Responsible for supervising warehouse staffs and training the warehouse procedures, Product knowledge and warehouse management systems in a team of twenty warehouse staffs including warehouse clerks, forklift operators and casual labors.
- Supervising periodic stock counting for proper stock record keeping and stock reports
- Responsible and accountable for everything inside the warehouses with materials
- Controlling quality, security and safety of all warehouses as per international standard and procedures. Theft reduced by 98%
- Ensure proper control of the methods of issuing of materials in the warehouse such as FEFO/FIFO as per operating standards.
- BOLLORE AFRICA LOGISTICS is a Multinational Company and country leader in Supply Chain Operation including Transport, Clearing and Forwarding, Distribution as well as Warehousing and Storage all over the country.
Education
Masters of Business Administration -
Mzumbe University
12-2015
Bachelor of Commerce - Materials and Information Management
University of Dar Es Salaam
Dar es Salaam11-2010
Advance Certificate of Secondary Education -
Sangu High School
Mbeya05-2007
Certificate of Secondary Education -
Sangu Secondary School
Mbeya10-2004
Skills
- Strategic sourcing and analytical skills, legal and compliance skills, Problem Solving, Team player and leader, Creative thinking, Time Management, Negotiator and Reliable, ICT skills
Affiliations
Member of Procurement and supplies Professional and Technician Board (PSPTB)
Certification
2013: Certified Procurement and Supplies Professional (CPSP) – From Procurement and Supplies Professionals and Technician Board [PSPTB]. Also, a member of PSPTB.
LANGUAGES
Fluent in English and Swahili.
References
- Emanuel, Manase, Procurement manager, +255 716 060 008, +255 759 616 312, Mantrac Tanzania Limited, Dar es salaam, Tanzania, P.O.Box 93
- Morgan, Chiselebwe, Chief Financial Officer, +255 768 863 520, +260 97 7880404, Zambia Cargo and Logistics Ltd, Dar es-salaam, Tanzania, P.O. Box 105368
- Seiph, ChibanHila, Manager-Network Engineer, +255 738 261 196, TTCL, Dar es salaam, Tanzania, P.O. Box 9070
Timeline
Procurement Manager
Zambia Cargo and Logistics Limited
05.2021 - Current
Procurement Manager
Yetu Microfinance Bank
01.2015 - 04.2021
Procurement Officer
Identity Promotion Limited
02.2013 - 12.2014
Warehouse Supervisor
BOLLORE AFRICA LOGISTICS
01.2011 - 01.2013
Masters of Business Administration -
Mzumbe University
Bachelor of Commerce - Materials and Information Management
University of Dar Es Salaam
Advance Certificate of Secondary Education -
Sangu High School
Certificate of Secondary Education -
Sangu Secondary School