JACQUILINE MUSHI

 To ensure that all invoices are posted in the system in collaboration with other departments originating transactions.
 To create and post into the system vouchers for all payments made through Request for Payment Mandates
 Advising suppliers on payment status by issuing remittance advice via email/telephone
 To raise Adjustment vouchers, Debit Notes and Credit Notes affecting Accounts Payables.
 To reconcile on monthly basis, the Accounts Payable subsystem to respective Control accounts (GL Offset Accounts)
 Completion of monthly and quarterly audit files schedules.

 To send reconciled confirmations on quarterly basis for intercompany creditors using prescribed group formats (B/Sheet & P&L) and also confirmations to selected major local and foreign creditors.
 To prepare on quarterly reconciled schedules relating to Accounts Payable in support of Balance Sheet and P&L
 To reply to all correspondences received from various suppliers including confirmation of balances

• 1. Supplier Section.
  a. To ensure that Withholding Taxes are deducted to all applicable payments as per Government laws, be remitted on due dates and make sure tax certificates are available for suppliers copy.
  b. To reconcile on monthly basis, the accounts payable.
  c. To track, account, reconcile and keep records, of all withholding tax withheld by our customers including compilation of all W/Tax certificates from our customers in respect of withholding tax.
  d. To keep proper custody of all documents relating to your functions.
• 2. Cash and Bank Section
  a. To perform Bank reconciliation on daily/ monthly basis
  b. To ensure Payments clearance confirmation on daily basis
  c. Verification of correctness of bank transactions on daily basis.
  d. Prepare cash and bank reconciliation report on weekly and monthly basis