Hermence Tairo

Record Management; Assist in preparation of donor financial reports and maintaining debtors and prepayment files.

• Data preparation and entry; Preparation of internal recovery and reconciliation journals, daily data entry from payment vouchers, petty cash voucher, surrender journal entries and receipts against banking credit slips, processing JVs for all MPESA requests and review and coding of purchase requisitions and staff Imprest in the ERP
• Managing Creditors; maintaining a up to date creditor's status (matching invoices to LPOs and GRNs, checking correctness and accuracy of the invoices preparation of payment of creditors). Ensuring as much as possible all invoices are PO based, exceptions must have approved justification. Reviewing of the creditors accounts and respond to supplier queries
• Managing Debtors; maintaining an up to date debtor’s status, verifying that staff qualifies for Imprest before passing the request for approval, following up with the receipts/invoices for deposits paid and reviewing debtors account and monitoring Imprest
• Managing Ledgers; preparing inter-ledgers and bank reconciliation statements and repairing monthly audit trails
• Audit; provide audit support to allocated projects, prepare files in advance of audit visit and respond to audit issues and queries as appropriate
• Grants management; co-ordinate the project's grants accounting, reporting, compliance and risk management. Review and finalize sub recipients’ budgets, prepare contracts/agreements and follow up on compliance. Handle correspondences and matters in regard to grant management in consultation with the Senior Finance officer. Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible. Provide feedback to all Sub recipients on grants performance, provide technical support and supervise the sub recipients to ensure full compliance with the project requirements. Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded. Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process,implementation, reporting and accounting
• The Preparation of Budget as well as Proposal and Financial report writing.
• Payments such as mobile payments, invoice payments and Electronic fund transfers (EFT).
• Preparation of all monthly reconciliations and inter-ledger reconciliations which include not less than 15 bank reconciliations .
• Analyzing and reviewing issues concerning Grants and also sub-grantees.
• Handle tax payments such as Withholding taxes and Petty cash management
• Payroll and pay benefits covering all statutory deductions including PAYE, WCF, NSSF, HESLB and ZSSF
• Treasury Skills which include Treasury Accountings, managing incoming payments while giving out receipts, Depositing received funds, writing outgoing payments, document all business financial transactions, foreign exchanges(foreign exchanges), Reconciliations and Petty cash managements, stamp paid all vouchers, filling of all documentations (Tender documents, invoices, vouchers, contracts).
• Collaborating with other department such as Administration and procurement in matters such as Tender Evaluations, vendor management and other office and project management Activities which goes hand in hand with finance department (Budgeting).

• The Verification of receipts of the company in order to track the outflows of the company and the keeping track of the expenditures and also the company's revenues which boosted company's revenue by 40% and reduced unnecessary expenditures by 60%.
• Daily reports; Produce reports on fixed and variable cost analysis
• Account Management; Keeping track of accounts payable and receivable
• Reviewing and Preparing Budget and Proposal writing.
• Content Creator and Social Media organizer; Organizing more than 10 social media influencers to carry on and complete their tasks.
• Assisted in month-end closing procedures, ensuring timely completion of financial statements.

• Carrier management: selecting and managing carriers for transporting goods as well as negotiating contracts and evaluating carrier performance
• Risk management: identifies and mitigates all risks associated with transportation such as delays, disruptions and security concerns
• Cross functional collaboration: collaborate with other departments such as procurement, warehousing and customer service to ensure seamless coordination across the supply chain
• Shipment Tracking: monitor shipment in transit to ensure on time delivery using technology such as GPS
• Compliance: Ensuring compliance with transportation regulations and industry standards is paramount
• Cost management: minimize transportation costs through identifying the most cost-effective routes, modes of transport, cost saving opportunities and implementing strategies to improve efficiency which reduced transport costs by 30% as well as Managing logistics assets for timely and cost-effective delivery of cargoes.

• To utilize all elements of the sales management process (SMP) where by all that's needed is to effectively analyze, implement and control opportunities in within a business.
• Including the obtaining of goods at cheaper prices in the targeted markets and being sold at offer price for business expansion.
• Achieve Sales Volume Objectives as per sales targets and goals, monthly, quarterly and annually where by sales objective of reaching 30% sales of the entire goods available per day was attained.
• Good business communications in building a strong positive relationship with the customers at all levels.
• Cash and Fund management.
• Planning, budgeting and forecasting.