Henry Ayoka Obinna
Summary
With a proven track record at UNICEF, I expertly leverage fleet management software and defensive driver training to optimize fleet operations, achieving a significant 59% and 10% reductions in maintenance costs and Fleet Carbon footprints respectively. My leadership in strategic planning and budget management reflects my ability to deliver cost-effective solutions and enhance operational efficiency.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Transport & Maintenance Coordinator
UNICEF
Dar Es Salaam
03.2022 - Current
- Apply UNICEF's fleet management strategy when preparing plans for purchase of fleet assets or related maintenance and repair services
- Advise the office(s) on maintaining an appropriate-sized fleet and how to optimize vehicle use through a pool or Fleet management tools such as VTS and Humanitarian Booking Hub
- Assist the Organization in identifying professional, cost-effective local/regional vehicle maintenance/repair solutions in line as per OEM standards
- Responsible for planning, directing, and supervising the day-to-day fleet activities including vehicles/drivers’ schedules, maintenance/repairs of vehicles, trucks, motorbikes; replacement and disposal of fleet
- Identifying the training needs, devising, organizing, and leading training sessions of team members
- Safeguard an effective fleets asset inventory, spare parts inventory, and fuel storage
- Control and justify vehicle monthly cost, through regular checks of FMS Tracker, e-log books, vehicle checks
- Responsible for following government fleet management rules & regulations such as registration, drivers’ licenses, and insurance
- Closely liaise with relevant partners such as Ministry of Transport, County Authorities, Police wherever applicable
- Ensure timely and efficient procurement of goods and services related to fleet management, lease and use of vehicles, adhering to organizational rules and budgetary constraints
- Planned, coordinated shipping Auctioning of Assets (Vehicles and Generators) from the Field Offices to CO of which 130,000USD was realized
- During contract renewal, I carried out performance review of all TORs with relevant inputs as per the need of the time and required KPIs
- During the Marburg Virus outbreak emergency intervention in Tanzania, I efficiently coordinated transport services to colleagues on the field
- Through engagement with maintenance agents, I significantly across board reduced the cost of maintenance by 59% by technically reviewing invoices before approval
- While supporting Management on strategic operational plans, I developed a 5-year Vehicle as well as Tire replacement Plan for UNICEF Tanzania Country Office, which the management uses during budgeting
- As a strategy to reduce fuel consumption by 10%, On a Monthly basis, I compute and share Country office’s Fuel report for the vehicles, Generators, and the Motorbikes, with emphasis on consumption per vehicle/Driver
- Successfully Conducted detailed mapping of the status of maintenance and repair garages in different region in collaboration with WFP to identify best fits for UN agencies in Tanzania
- To enhance driving performance, efficiency, and road safety
- I organize refresher course for the UN Drivers in Dar Es Salaam, on Defensive driving and Eco-Driving
Fleet Manager
International Committee of The Red Cross
Port Harcourt
05.2017 - 02.2022
- Assist the Head of Sub-delegation and Safety & Security Department in the implementation of Fleet Safety & Security procedures and continuously make risk assessments and recommendations in fleet safety
- Responsible for job allocation and job flow in the workshop including job scheduling and labor allocation for day-to-day operations in a way to enhance KPI
- Implement, plan, control and organize the planned preventive and corrective maintenance on fleet and other technical equipment to maximize their lifespan and ensure safety
- Provide oversight and supervision to all ICRC staff and liaison with outsourced staff to ensure that the work is carried out to a satisfactory standard as required by ICRC, including timekeeping and completion of timesheets
- Developing and Filing all Fault report forms, Spare parts request forms, job cards, ensuring that trucks are serviced, and history recorded appropriately
- Assist the unit with review and validation of service/repair data in FMS (FleetWave)
- Contribute to development baseline data and onward upkeep of standardized information on maintenance planning and repair arrangements
- Ensures that drivers and cars are sufficiently available, and efficiently utilized for daily tasks and field trips
- Oversee the materials management aspect of the operation and the controlling, justification, and issuance of spare parts, tires, lubricants & consumable materials
- Supervise the process of vehicle and technical equipment license renewal
- Assist in the budgetary forecasting and requisitioning of spare parts: prepare orders for spare parts/tires and materials required for the operation and submit these requests for the approval of the Country Fleet Manager
- Ensuring that all work time, materials, and parts consumed or required are entered on SAP Work Orders
- Encouraged safe work actions through attending company safe-track meetings and in collaboration with HSE Officer, conducting safety (risk) assessments, organizing Toolbox Meetings, and holding one-on-one/group meetings led in safety risk reduction by 35%
- By using logical technical data from VTS, I was able to convince management on the need to increase my Field Office capacity from 12 drivers and 11 Vehicles to 22 drivers and 18 vehicles respectively for efficient program implementation
- Maintenance cost was significantly reduced to 60% after I had pushed and got approval from management to build an Auto workshop in Port Harcourt Field Office
- Ensured drivers’ compliance as per ICRC rules and regulations
- Held one-on-one meetings to help reduce violations weekly with high offenders
- Reduced violations by 20% with positive impact on KPIs
- Detected and resolved Fueling dump and vehicle Spare Parts stock discrepancies, via critical review of previous and current records via using Fleet Management System
Procurement and Logistics Officer
D & K Nigeria Ltd
01.2016 - 05.2017
- Following up with suppliers concerning Service delivery times and implementation
- Support Logistics Manager in the procurement process such as quotation requests, bid analysis, supplier visits, price monitoring, support the logistics manager on supplier’s assessment and evaluation
- Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors
- Ensuring that new received stock/ is allocated accordingly in BIN cards and coordinating dispatch to ensure timely receipts at various departments
- Use VMRS (Vehicle Maintenance & Reporting Standards), reason-for-repair, work-done codes, and component codes, analyze data to improve maintenance and recommend modifications to solve technical problems
- Ensure proper workshop administration, record keeping & vehicle history records are well maintained via the Fleet Management System (FMS)
- Enhanced the quality reports, including track of driver hours, Kilometers covered, planned routes to achieve maximum productivity in given hours and vehicle/equipment licenses were timely renewed
- Collaborated with other departments, sourcing and purchasing materials and supplies for special projects at a reduced cost
- Initiated multi-division RFP, resulting in 7.5% annual savings, through strong knowledge of vehicle life cycle costing and industry trends
Fleet Maintenance Manager
Vanni International Security Systems Ltd.
Lagos
01.2015 - 01.2016
- Coordinate and arrange all vehicle transport requirements on a day-to-day basis for staff, visiting managers and guests, ensuring timeous service delivery, and applying rental options when authorized
- Assist and support the team with various projects on service/repair issues (workshop mapping, AV/Armored database, vehicles overdue for service)
- Oversee routine and ad hoc maintenance, obtain tags for new vehicles, and renew old ones to ensure schedule fleet management adequate quality control in put in place
- Assist the Organization in identifying professional, cost-effective local/regional vehicle maintenance/repair solutions in line with industry standards
- Authorize maintenance and service calls for AV/CIT vehicles, assess maintenance charges and authorize vehicle maintenance from agents after reviewing their quotes
- Managing safety and enforcing quality control measures, ensuring all working areas are safe and all staff fully trained to do their job efficiently, safely, and according to specifications
- Provide expert advice on the development of a vehicle maintenance and repair strategy to the Maintenance team
- Ensure deployment and installation of technical equipment linked to the company’s Fleet before commissioning
- Contribute to development baseline data and onward upkeep of standardized information on maintenance and repair arrangements
- Ensure timely and efficient procurement of Spares related to fleet management, lease and use of vehicles, adhering to organizational rules and budgetary constraints
- Organized and trained drivers on Defensive Driving, Road signs, Fleet Management/Maintenance and Fleet Fault Reporting Procedures
- Negotiated an insurance claim of 23,000Usd equivalent of an accidented Truck from our Insurance Company after a protracted back and forth with their Cost Estimator
- Efficiently managed from HQ, Lagos, a team of 40 drivers at different locations in 27 states of Nigeria
- Following the sensitivity in managing CIT, Armored Vehicles, I developed a Preventive Maintenance Schedule that crashed breakdown by 60%
- Also, via my technical expertise, I was able to recover 100% in the estimated cost for repair claim for one of our armored Cars
Fleet and Maintenance Manager
Obax Worldwide Ltd
01.2013 - 01.2015
- Performed routine and preventative maintenance on Dozers, haul trucks, excavators, and other technical equipment
- The Asset and Maintenance Manager is responsible for the cost-effective management of the new vehicle purchases and vehicle maintenance budgets used to procure all parts, tools, and test equipment
- Assist the development of a methodology for prequalification of partners working in vehicle maintenance and repair
- Coordination of all repair and maintenance work of all vehicles, including heavy duty equipment, to obtain maximum utilization and prevention operational delays on all the department
- Manage contractors in relation to PPE/Asset disposal control activities within the AoR
- Supervise asset auctions within the AoR using different auctioning models
- Assist the Organization in identifying professional, cost-effective local/regional vehicle maintenance/repair solutions in line with industry standards
- Provides accurate repair estimates to include fault finding, creating work orders, ordering parts, carrying out damage assessments in accordance with standard procedures, usage of OEM technical fault-finding tooling and software
- Monitored Technical equipment and tool inventory for consistent replenishment in alignment with demand
- Coordination of all servicing garages and fleet management in Nigeria/ West Africa, ensuring that all repair works are done in line with manufacturers specification and rate of usage
- Carries out quality control checks, vehicle inspections, failure diagnoses using digital test equipment and provide supporting technical reports
- Efficiently Supervised team of over 60 staff members, made up of, Drivers, Equipment Operators and Workshop Mechanics/Technicians
- Developed all necessary documents of fleet fault, log sheet, standard leasing MOU, which linked the store, workshop, top Management, and client
- Planning and producing cost-effective preventive maintenance schedules for the organization
- I Technical Engaged our insurance brokers and was able to recover 100% in the cost of an accident Truck head
Auto Workshop Manager
MP Engineering Nig Ltd
Lekki
01.2008 - 01.2013
- Responsible for monitoring quality control, safety in the company wide and ensuring environmental policies are being followed by all personnel
- Conduct employee monthly performance review and appraisal, coached and train accordingly to increase quality of work and employee retention
- Ensures vehicle maintenance work is efficiently planned and completed on time, according to set priorities, and through responsible use of resources and equipment
- Review customers service orders and review quality control measures of each technician’s repairs before the release of vehicles
- Design quality control measures for all spares and in collaboration with parts manager, to ensure availability
- Establish and maintain good working relationship with customers to encourage repeat and referral business
- Provides accurate repair estimates to include fault finding, creating work orders, ordering parts, carrying out damage assessments in accordance with standard procedures, usage of OEM technical fault-finding tooling and software
- Ensure all the equipment and tools in the workshop are in good working condition
- Supervises work carried out in an inspection cell, service bay, paint and body shop, a workshop specific for light vehicles, and workshop for heavy goods vehicles / specialist plant equipment
- Provide expert advice on the development of a vehicle maintenance and repair strategy to the Maintenance team
- I technically got involved in vehicle diagnosis, maintenance and followed up in road test, to ensure that customers’ expectations were met
- This resulted 40% reduction in Returned Jobs in the workshop
- To improve work efficiency via the use of technology, I introduced and trained Technician on the use of Diagnostics Machines and software
- Generated the monthly profit and loss report including reconciliation with proposals to increase profit
- I developed a database of all our service providers, capturing cost of services provided with correspondent financial implication
Education
Advanced Diploma - Transport And Logistics Management
Institute of Supply Chain Management
England11.2020
Master of Engineering - Mechanical Engineering ( Thermofluid )
University of Lagos
Lagos, LA01.2010
Bachelor of Engineering (B.Eng) - Machinery Engineering
Federal University of Technology Owerri
IMSkills
- Vehicle maintenance
- Earth Moving Equipment maintenance
- Generator maintenance
- Auto Workshop management
- General maintenance management
- Auto Diagnostic Machines
- Fleet Management Software
- Defensive driver training
- Eco-driving
- Fleet Budget management
Certification
Member Institute of Logistics and Transport (MILT)
Relevanttrainings
- Fleet Wave Training, International Committee of the Red Cross
- First Aid Training, International Committee of the Red Cross
- Leading a team (LAT) training, International Committee of the Red Cross, 2017
- Safety and security Training (SSF), International Committee of the Red Cross, 2017
- PSEA Certification, UNICEF, 2022
- Harassment Prevention Course, UNICEF, 2022
- BSAFE, UNICEF, 2022
- Transport and Logistic Training, UNICEF, 2023
- Certificate in Computer Hardware Engineering and maintenance, Federal College of Education Akoka, 2007
- Certificate in Driver Management, UNICEF Agora
- Certificate in Fleet Excellence Program for Fleet Managers, UNICEF Agora, 2023
- Certificate in Fleet Planning, UNICEF Agora, 2023
- Certificate in Fleet Safety, UNICEF Agora, 2023
- Certificate in Fuel Management and Monitoring, UNICEF Agora, 2023
- Certificate in Introduction to Fleet Management, Fleet Forum, 2021
- Certificate in Journey Management, UNICEF Agora, 2023
- Certificate in Logistics, UNICEF
- Certificate in Setting Fleet Standards, UNICEF Agora, 2023
- Certificate in Special Vehicles, UNICEF Agora, 2023
- Certificate in Vehicle Maintenance and Repair, UNICEF Agora, 2023
- Certificate in Vehicle Management for Managers, UNICEF Agora, 2023
Timeline
Transport & Maintenance Coordinator
UNICEF
03.2022 - Current
Fleet Manager
International Committee of The Red Cross
05.2017 - 02.2022
Procurement and Logistics Officer
D & K Nigeria Ltd
01.2016 - 05.2017
Fleet Maintenance Manager
Vanni International Security Systems Ltd.
01.2015 - 01.2016
Fleet and Maintenance Manager
Obax Worldwide Ltd
01.2013 - 01.2015
Auto Workshop Manager
MP Engineering Nig Ltd
01.2008 - 01.2013
Advanced Diploma - Transport And Logistics Management
Institute of Supply Chain Management
Master of Engineering - Mechanical Engineering ( Thermofluid )
University of Lagos
Bachelor of Engineering (B.Eng) - Machinery Engineering
Federal University of Technology Owerri