Summary
Overview
Work History
Education
Skills
Accomplishments
References
Timeline
Generic
HAPPY MWAFUBELA

HAPPY MWAFUBELA

Dar Es Salaam

Summary

Talented officer skilled in handling administrative, operational and outreach program functions. Wears many hats to accomplish dynamic objectives as well as the ability to lead, collaborate, secure funding, engage communities, and drive tangible results; ready to apply 3 years of experience to new professional challenges with a growth-oriented organization.

Overview

6
6
years of professional experience

Work History

ADMIN-PROGRAM

Sharon Ringo Foundation
01.2023 - Current
  • Facilitate and guide SRF institutional Strategic Plan 2023-2028 with its subsequent engagement plans; Facilitate development of joint advocacy strategies with partners associated networks, and partners; Support Programme and administration department in project day-to-day work, in particular in terms of assessment of funding proposals, monitoring of on-going activities, networking and participation in partner workshops and other events in policy issues close to SRF focus areas
  • Develop strategic partnerships with stakeholders to achieve SRF strategic goals
  • Take lead in handling record keeping and filing for programs and administration matters for SRF
  • Identify key opportunities in the short and long term in which can influence Strategic processes;
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
  • Created, prepared, and delivered reports to various departments.
  • Determined staffing plans to achieve program goals and objectives and participated in hiring decisions for new program staff.
  • Collaborated with the finance department to budget and monitor program operations, ensuring sound fiscal and system management.
  • Turned strategic mandates into actionable program plans.
  • Analyzed and assessed program performance data and implemented corrective measures.
  • Generated reports detailing findings and recommendations.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Conducted research to identify and scrutinize potential grantees.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.

ADMINISTRATION OFFICER

Sharon Ringo Foundation
06.2022 - 12.2022
  • Handle all office email, making sure they are answered in time
  • Process purchase orders, service contracts and financial reports
  • Organize internal and external meetings e.g 3 external strategic plan meetings, internal meetings for evaluation and planning of the week every Monday
  • Screen and transfer incoming calls, take down messages and transmit information and documents to internal personnel
  • Aid colleagues, managers and guests through regular communication and assistance
  • Draft and distribute invoices for outstanding payments
  • Manage team petty cash, purchase orders and account transactions
  • Monitor and update employee database and manage scheduling for team
  • Contribute to team goal-achievement by collaborating with staff to develop stakeholder and supporters communication improvement initiatives
  • Produce detail reports to track trends and keep senior management informed
  • Establish workflow processes, monitor daily productivity and implementation modifications to improve overall performance of the team
  • Standardize office structures and processes to promote collaboration and increased performance
  • Coach team members through day-to-day work and complex problems.
  • Managed team petty cash, purchase orders and account transactions.
  • Created, prepared, and delivered reports to various departments.
  • Drafted and distributed invoices for outstanding payments.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Managed daily payment processing and drafted related financial documents.

BRANCH ADMINISTRATOR | FINANCE& ADMINISTRATION

MTAZAMO Enterprise
01.2018 - 12.2018
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
  • Carried out day-day-day duties accurately and efficiently
  • Demonstrated respect, friendliness, and willingness to help wherever needed
  • Proved successful working within tight deadlines and a fast-paced atmosphere
  • Actively listened to customers, handled concerns quickly, and escalated major issues to the supervisor
  • Worked flexible hours; night, weekend, and holiday shifts
  • Updated company material (payroll, new contracts, sales orders, material, etc.) to the database
  • This also included evaluating books of business accounts and update any entries as necessary
  • Process end-of-day reports of expenditure and revenue and deliver them to the branch manager
  • Receive customer inquiries and respond to customer issues in a timely and professional manner
  • We worked closely with our customers due to the sensitive nature of the food products business, this allowed me to develop excellent communication skills
  • Designed and led the implementation of programs that resulted in improvement in sales
  • One of the successful programs we carried out was to improve the packaging of the maize flour product
  • Generate Purchase Orders and follow up on Goods Receipts
  • Ensure that any additional work to contract is identified and the customer notified of extra work involved and approval obtained
  • This was very important especially in the transport and delivery of products
  • Performed different tasks as assigned by management
  • I worked closely with the manager to ensure budgeted margins are achieved.

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

MTAZAMO Enterprise
07.2017 - 12.2017
  • Displayed absolute discretion at handling confidential information
  • Oversaw personal and professional calendars and coordinated appointments for future events
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Maintained appropriate filing of personal and professional documentation
  • Greet visitors or callers and handle their inquiries to MD or direct them to appropriate people according to their needs.

Education

Bachelor Of Commerce in Banking and Finance - Business Management

University Of Dar Es Salaam
Dar Es Salaam
07.2017

Skills

  • Workflow Planning
  • Program Development
  • Program Administration
  • Program Reporting
  • MS Suite
  • Accounting familiarity
  • Meeting Arrangements
  • Strategic Planning
  • Public Speaking
  • Proposal Writing

Accomplishments

1. Grant Acquisition and Management: Secured significant funding through successful grant applications to support environmental conservation projects.

  • Successfully obtained a $100,000 grant from the Private Sector and a major international NGO to fund a preservation project, contributing to the Sustainable Development Goals- Climate Action.
  • Effectively managed project budgets, ensuring compliance with donor requirements and achieving project goals within allocated resources.


2. Collaboration with Government and International Organizations: Fostered strategic partnerships with government agencies and international organizations to amplify the impact of conservation initiatives.

  • Coordinated with government bodies to advocate for and influence policy changes that promote sustainable tourism practices and environmental conservation. The Sharon Ringo Foundation received a Certificate of Appreciation from the Dar es Salaam City Council for valuable contribution and participation in Environmental Conservation Activities and Initiatives in 2023, as well as a Certificate of Appreciation from the United Nations Environment Program(UNEP) for contributing to the celebration of World Environmental Day with the theme; "Beat Plastic Pollution" in 2023.
  • Facilitated partnerships with international NGOs such as Save the Children Tanzania, Plan International Tanzania, World Wildlife Fund (WWF), and the Jane Goodall Institute leveraging shared resources and expertise to implement large-scale conservation projects with a global impact.


3. Public Awareness Campaigns: Developed and executed public awareness campaigns to promote environmental conservation and sustainable tourism principles.

  • Created and launched a multimedia campaign that reached a broad audience, resulting in increased public awareness and support for conservation initiatives.
  • Utilized social media platforms to engage with the community, achieving a 30% increase in followers and active participation in environmental advocacy.


4. Community Engagement and Capacity Building: Initiated and executed community-based programs to enhance environmental awareness and local involvement in conservation efforts.

  • Established partnerships with local schools and conducted educational workshops, reaching over 1,000 students and fostering a sense of environmental stewardship.
  • Implemented training programs for community members on sustainable practices, resulting in the creation of local conservation committees actively engaged in environmental protection initiatives.


5. Strategic Implementation of Conservation Initiatives: Led the strategic planning and implementation of the Green spaces restoration project in collaboration with local communities and environmental experts.

  • Conducted a thorough environmental impact assessment to identify key areas for intervention.
  • Developed and executed a reforestation plan, resulting in the planting of 47,000 native trees in deforested areas over 1.5 years.

References

  • Ringo Mowo, Executive Director, Sharon Ringo Foundation, ED@sharonringofoundation.org, 0754655551
  • Humphrey Alex, Business Development Officer, Mwalimu Commercial Bank PLC, hbwigane@mcb.co.tz, 0716545531
  • Julius Mlawa, Managing Director, MTAZAMO Enterprise, mtazamoenterprise@gmail.com, 0754637773


Timeline

ADMIN-PROGRAM

Sharon Ringo Foundation
01.2023 - Current

ADMINISTRATION OFFICER

Sharon Ringo Foundation
06.2022 - 12.2022

BRANCH ADMINISTRATOR | FINANCE& ADMINISTRATION

MTAZAMO Enterprise
01.2018 - 12.2018

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

MTAZAMO Enterprise
07.2017 - 12.2017

Bachelor Of Commerce in Banking and Finance - Business Management

University Of Dar Es Salaam
HAPPY MWAFUBELA