Happiness Shadrack Kamenya

Key Achievements:

• Successful coordinated country programmes through support of administration,Human Resources, Procurement and Finance to ensure timely processing of request and the adherence of Standard Operating Procedures (SOPs)
• Timely organization of support missions, workshops and meetings including high level meetings for both local and international events hosted within the country for programmatic intervention that are done according to the Policy standards such as Duty Travel Policy and Procurement Policy
• Provided timely follow up for vendors documentations for payment, procurement and technical input to the programme activities to ensure IPSAS compliance and created activity tracker to ensure completed services and goods received are timely paid hence minimize vendors complaints

Main Responsibilities:

• Focal point for CBT (Cash Based Transfer) to beneficiaries and keep track of Field Level Agreements (key milestones; payment cycles; contribution deadlines, disbursement deadlines; and purchase order, Purchase requisition monitoring);
• Liaise with Cooperating Partners to seek updates and reports on field activities, follow up on the submission of progress reports and expenditure invoices and other supporting documents for payments
• In consultation with Activity Managers, lead role in organizing meetings, workshops, including the preparation of budgets and logistics arrangements in collaboration with Support Services, Administration and Finance Units
• Support preparations of Memorandum of Understandings (MoUs), Field Level Agreements (FLAs) and liaise with Partnership focal point and ensure all MoUs and FLAs are up to date; provide advance notice-warnings to Activity Managers about expiry of MoUs and FLAs in due time to be able to negotiate extensions as required; and Contribute to corporate reports as required
• Provision of general administrative and logistic support to Programme Unit and to all Activity Managers including stationery needs, typing various correspondence, reports, tables, attendance records and performing electronic registry & filing functions, updating staff leave plans and maintain Unit board for staff movements
• Prepare purchase requisitions, Goods Receipt Note or Service Entry Sheet in the WINGS system when service is done or goods have been received;
• Prepare and follow-up on travel arrangements for the Head of the Programme and other programme staff going on missions, such as Travel Authorizations, Travel Expense Claims and related bookings
• Preparing requests for payment for Partners and following up with Partners on the submission of all relevant supporting documents including invoices and reports; track invoices and payments to Partners through ITS; upload supporting documents as required

Key Achievements:

• Provided technical input in developing Tanzania Country office Environmental Manual to serve as a guide and practical document for environmental control in October/ November 2021
• Successful supported UN Women Implementing Partners Liquidation of each quarterly financial spending through bilateral financial audit to expenditures for all programme partners including Ministries, Government agencies, Civil Societies such as ALAT, Ministry of Constitutional and Legal Affairs and Ministry of Community Development, Gender, Women, and Special Group providing technical guidance whilst providing substantial feedback to ensure compliance, quality reporting and results at grassroots are well captured
• Successful provided support to the WEE team in conducting Need Assessment data collection for Zanzibar and Pemba key stakeholders to Blue Economy in Aug-Sept 2022 resulting to timely data collection of the sample size identified.
• Successful managed to oversee country operation procedures in both procurement, administration, finance, inventory, travels and programme coordination to ensure smooth work flow operation for the country office
• Successful provided key input to audit findings, queries and recommendations to ensure the achievement of clean audit report for the country office for all the years I have been in service.

Main Responsibilities

• Contributing technically to the planning, expenditure tracking and auditing of financial resources of IPs (Implementing Partners) financial operations, to ensure both financial and procurement capacity of the Partners and review activity reports of IP, provide key recommendations to avoid future audit implication
• Contribution to knowledge sharing and visibility and coordination of UN Women in Tanzania by facilitating various training on the basis of Standard Operating Procedures on procurement, travel, petty cash request and reimbursements, environmental conservation through Greenhouse Initiative resulting from practical application, challenges, lesson learnt and proposing possible solutions in tackling the day to day operations
• Contribute technically to the overall operations in the country office in accordance to UN Women rules and regulations, part of the CO Audit Committee, Asset Focal Point and Petty Cash Custodian
• Contribute to overall program management planning, implementations, review and evaluation of Implementing Partners and Civil Society Organizations activities
• Ensure effective administrative support focusing on achievement of desirable results and maintaining the filling system for POs and Vouchers including prepare e-requisitions and Purchase Orders necessary for procurement and payment procedures
• Perform direct procurement and Canvassing (competitive procurement) under review and evaluations
• Ensure effective participation in meetings, workshop and policy dialogue

Key Achievements:

• Successful coordinated health and education programs through execution of annual plans, monitoring, evaluation and reporting of projects within the country
• Successful data collection and analysis of field missions to track results against country level targets, reporting and provision of key recommendations, documenting lesson learnt for future implementations
• 100% Success in organizing all logistics and administration support for meetings, workshops, events, missions for the health and education programs plus translation of project related materials to ensure clear communication to all stakeholders
• Successful lead a team of 8 staff and prepare training and feedback sessions to ensure team capacity and knowledge sharing while inventing usable tools for smooth operation

Main Responsibilities:

• Support program coordinators in the program management and monitoring activities and Liaise closely with the government and government institutions on the laws, guidance and new implementing policies to smooth en JICA operation in the country
• Overseeing day to day activities of the volunteers program and their peer groups management
• Conduct educative training and attend session hosted by the volunteers especially in the women and youth groups
• Assisting in coordinating and implementing of youth related activities and advocacy of JICA youth volunteer activities
• Handling program procurement, Logistics and financial matters including invoice processing, allowances, transport and accommodation arrangements in handling all missions including missions from Headquarter (Japan)
• Arrangement of program and key stakeholders meetings, dialogues for JICA visibility and coordination and participate in preparation of project planning, implementation and progress reports
• Archive primary project records and related events, meetings, press releases and other technical and implementation documents
• Manage the project Resource Library, keep copies and maintain the list and quantities of publications produced under the section

Key Achievements:

• Proved successful working within tight deadlines there by achieved 100% success in KYC campaign in updating customers information for 2013 ranking 1st position within Ilala zone
• Successfully managed to reduce clients complaints by 95% by providing fast paced efficient service hence minimizing long ques during peak hours of the day

Main Responsibilities:

• Seeking and update customers information in both customer mandates and banking systems
• Opening Personal and Business Banking Accounts to NBC Customers while sharing knowledge of NBC products and services
• Cross check and maintain customer’s relationship with the bank through customer’s complaints and feedback channels.

Key Achievements:

• Managed to highly increase company sales through timely delivery of services to our clientele

Main Responsibilities:

• Financial Planning, organisation, coordination and reconciliation of financial statements
• Perform general office and administrative duties and attend visitors and provide them with relevant information and guidance
• Maintain records of incoming and outgoing correspondences and files while maintaining confidentiality using registers

Main Responsibilities:

• Participated in the preparation of monthly progressive report for the department
• Attend budgetary meetings and sessions for the ministry

Main Responsibilities:

• Preparation of the warrant of funds (WOF) for all the departments in the ministry
• Assist in the planning allocation of the departmental funds from the exchequer account, financial reconciliation of the allocated funds for all the departments in the Ministry
• Managed payroll function for employees.