Happiness Mwiyombela
Dar es Salaam
Summary
Happiness is an experienced Personal Assistant to Managing Directors. Happiness is efficient, organized, has good interpersonal and communication skills that enables to convey professional interaction with a wide range of contacts, both internal and external to Geita Gold Mine. Happiness has gained experience in supporting executives, high profiled government officials and teams for the past eleven years at Anglo Gold Ashanti (Geita Gold Mine) which is a global gold mining and exploration company with a diverse portfolio of mining operations in four continents around the world hence that has given Happiness skills in working in a multi cultured environment. Reliable Personal Assistant with track record of initiative and accuracy. Highly organized and consistently anticipates needs of clients. Skilled multitasker proficient in Microsoft Office & SAP and correspondence management.
Overview
15
15
years of professional experience
Work History
Personal Assistant to Managing Director
AngloGold Ashanti Geita Gold Mine
08.2012 - Current
- On the CSR-To manage an orphanage centre-Moyo wa Huruma
- Process their quarterly budget and arrange Christmas function for them, procure chrismast clothes and Christmas gifts on behalf of the Managing Director
- Taking on some of the director's responsibilities and working closely with the management
- Arranging travel, visas and accommodation for the Directors to their exact requirements and specifications
- Screening visitors, emails, telephone calls, enquiries and requests for the director and handling them also making sure all junk is removed
- Organising and maintaining diaries and making appointments
- Producing documents, briefing papers, reports and presentations
- Organising and attending meetings and ensuring the managing director is well prepared for meetings and set up equipment for the meetings as required
- Deputising for the manager, making decisions and delegating work to others in the managing director's absence
- Assist the managing director to prepare reports, memos and presentations
- Prepare data/information for consideration prior to meetings and presentations during meetings for and on behalf of the Directors
- Conduct research as required for various reports, project, general information and business plans
- Constantly maintain an upmost level of confidentiality and discretion with all information pertaining to the business, the Directors, information that you learn /obtain, colleagues and business activities in general
- Organise Client meetings and external conferences, meetings as required
- Ensure all relevant documentation for meetings, travel and tasks are prepared in advance and liaise with internal and external parties to ensure the information is thorough
- Implement and promote equality and diversity policy
- During absence of the Managing Director on official mission/work, scans his correspondence, emails in order to channel replies for the appropriate focal point, when necessary, or coordinate meeting representation where necessary
- Serves as Secretary to meetings as requested by the Managing Director
- Including sending meeting requests, preparing the agenda and distributing background material, drafting minutes of the meeting and any follow-up as requested by the Managing Director
- Communication-Demonstrates the highest level of discretion, tact politeness and helpfulness in a manner that reflects positively to the Managing Director
- Dealing with senior officials, diplomats, and large demanding clientele.
Process Plant Technical Assistant
AngloGold Ashanti Geita Gold Mine
01.2011 - 07.2012
- Drafts memorandums/email messages for the signature of the Process Plant Manager to the Process plant staff informing them about the forthcoming events that are related to the department
- Maintains an up to date filling system for the Process Plant Manager and update information of all employees in the Process plant
- Serving a large audience more, at the highest level both internal and external
- Arranging and coordinating departmental functions including end of year functions
- Attending daily meetings and serves as a secretary, prepares the agendas and takes minutes
- Also follows up on all actions agreed on the meeting
- Arranging travel, visas and accommodation for the Process Plant manager, superintendents, supervisors and process plant visitors
- Ensure rapid and effective communication of any significant incidents to the Process Plant Manager
- Identify safety risks and resolve emerging issues, escalating issues and safety risks that impact other areas
- To build effective relationships with stakeholders
- Support the Process Plant Manager to ensure efficient and prompt communication of any changes, issues, or other areas of interest relevant to reporting or support groups
- Promote effective team communication to maximize team efficiency and effectiveness
- To manage Process Plant roster
- Comply with all AGA policies and procedures
- At all times act in accordance with AGA's values
- To manage the Process Plant Manager electronic calendar.
Wireless Coordinator
05.2009 - 11.2010
- Act as interface between wireless team, Support, Network Operating Center (NOC), and Logistic on matter needing their attention
- Overall work controller in the department and ensuring that all shortcomings pertaining to wireless projects are identified well in advance and resolved
- Updating all support related issues
- From time to time visit customers and provide minor troubleshooting, i.e
- Internet connections problems, email account setup and virus scanning, updates, all the things dealing with wireless connectivity
- Ensure that technicians submit their daily report and subsequently submit them to the Head of Department on daily basis
- Responsible for all wireless project management, file creating starting from site survey, installation, till closing file and ensure billing form is filled and handled to accounts for invoice generation
- Meet with Support department on daily basis to discuss any pending ticket, subsequently receive any new support call which requires the attention of Wireless department and accordingly liaise with wireless engineer for action
- Attend weekly project meeting and take minutes, furthermore, monitor for wireless project outputs and results
- Liaise with engineers to understand their travelling schedule and according prepares the imprest for them, and makes sure imprest is submitted to the Accounts department 2 days prior the travelling date
- Manages petty cash and ensures financial systems are followed (i.e
- Each expenses have a receipt attached to it.) Prepares daily, weekly, monthly reports and also quarterly report presentations.
Education
BSc. in Information Technology - Information Technology
St Joseph College of Engineering & Technology
01.2008
A 'Level Certificate -
Aga Khan Mzizima Secondary School
01.2002
O' Level Certificate -
Aga Khan Mzizima Secondary School
01.1999
Skills
- Experienced Personal Assistant at senior management level
- Experience of electronic diary management
- Exceptional interpersonal and communication skills-ability to communicate in both English and Swahili
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
- Ability to work on own initiative
- Ability to deal with sensitive information with discretion and to maintain confidentiality
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint and SAP
- Time Management
- Multitasking and Organization
- Customer Service
- Strong Work Ethic
- Strong Communication Skills
- Strong Problem Solver
- Attention to Detail
- Time management expertise
- Exceptional organization
- Valid Driver's License
- Administrative Support
- Professional and mature
- Efficient note-taking
- Discretion and Confidentiality
- Filing and data archiving
- Calendar Management Proficiency
- Event Planning
- Travel Coordination
- Travel Arrangements
- Calendar Management
- Guest Relations
- Advanced computer skills
- Shipping and Receiving Packages
- Advanced MS Office Suite
- Call Screening
- Extensive vocabulary
- Fluent in English & Swahili
Languages
English
Kiswahili
References
- Mr.Terry Strong, Senior Vice President-BU Ghana & Tanzania, AngloGoldAshanti ,TStrong@anglogoldashanti.com
- Mr.Simon Shayo, Vice President-Sustainability-Ghana & Tanzania, Geita Gold Mining Limited, 0784 580 308, SShayo@anglogoldashanti.com
- Mr.Richard Jordinson, COO International, AngloGoldShanti, RJordinson@anglogoldashanti.com
Hobbies and Interests
- Reading
- Cooking
- Movies
- Art
- Travelling
- General body fitness
Timeline
Personal Assistant to Managing Director
AngloGold Ashanti Geita Gold Mine
08.2012 - Current
Process Plant Technical Assistant
AngloGold Ashanti Geita Gold Mine
01.2011 - 07.2012
Wireless Coordinator
05.2009 - 11.2010
BSc. in Information Technology - Information Technology
St Joseph College of Engineering & Technology
A 'Level Certificate -
Aga Khan Mzizima Secondary School
O' Level Certificate -
Aga Khan Mzizima Secondary School
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