Godwin Sanasio
Dar es Salaam
Overview
15
15
years of professional experience
Work History
Procurement Officer
BENJAMIN WILLIAM MKAPA FOUNDATION
02.2025 - Current
- 1: Convention of purchase requisition into a purchase order
- Seeks proforma invoices from suppliers.
- Assist in conducting the price analysis to select the most suitable supplier and share with the Procurement Manager and the requesting department.
- Ensure relevant approvers have approved the purchase order.
- Ensures the signed orders are sent to the selected suppliers on time
- Files documents.
- 2: Participation in the tender process
- Ensure tender advert has been put on public newspapers when required.
- Assist the procurement manager to ensure that tender documents have been issued.
- Ensure tender documents have been properly received and recorded in the tender register.
- Take part in the opening of the tenders and carry out the general tender process.
- Assist in writing the tender board meeting minutes.
- 3: Supply Chain Management
- Ensure that the contracted suppliers deliver the goods or services on time.
- Plan and Implement delivery timetable for procured items.
- Make sure that before contracting, the supplier has enough items to meet the demand.
- Track transported items to ensure they are delivered to their destinations.
- Maintain updated receipts and issue registers for all procured items.
- 4: Payments of goods and services
- Initiate Procurement Requisition under ERP
- Process VAT Exemptions and VAT refunds for all procurement of goods, work, consultants, and non-consultants.
- Ensures that Goods Received Note (GRN) has been received and attached with an invoice and other documents are ready for approval by the requester and the Procurement Manager.
- Inform/communicate with the supplier when the payment is ready.
- 5: Support development and Monitor Implementation of Approved Annual Procurement Plan
- Allocate the List of procurements into respective months in consultation with Project Managers
- Consolidate the draft Procurement Plan and submit it to the Procurement Manager
- Remind User departments/PMS of the Projects with a list of items to be procured at the beginning of each month to initiate procurement requests.
- Prepare monthly summary report of procurement performance (Planned vs. actual) and submit it to the Procurement Manager by the 5th of the following month.
- Any other duties as assigned by the Procurement Manager.
Procurement and Logistics Specialist
Viva Top Wonders Limited
01.2021 - 01.2025
- Developing procurement strategies that are inventive and cost-effective.
- Prepare procurement budget for projects and complete all procurement tasks for all procuring goods and services aiming at maximizing the best value for money.
- Receive, analyze, and process requests with the correct information for procurement of goods, works, and services for Invitation through bids, quotations, and proposals.
- Ensuring all the requests adhere to the procurement guidelines and fund availability, and preparing the required documents accordingly.
- Negotiating with suppliers and vendors to secure advantageous terms.
- Monitoring requests status, ensuring timely processing and following up on the timely delivery of goods and services in accordance with the terms and specifications of the purchase order.
- Prepare a draft of the purchase order and amendments when it is required, provide justification, and provide the supporting documents for further actions
- Responsible for the assessment and award of the tenders by ensuring that all contractual terms are observed and taken into account during the execution of the contract
- Conduct a monthly/quarterly stock-taking in the warehouse and share results/report to management
- Prepare tender documents and related correspondence, conduct supplier selection process by compiling offers, bid evaluation, and prepare minutes for bids offered and recommendations for the contract purpose.
- Identify, and research potential new suppliers, update the suppliers’ database of vendors for all suppliers contracted, and maintain supplier relationships.
- Responsible for establishing, developing, and maintaining professional working relationships with service providers and vendors as the intermediator in case of any problem arises.
- Prepare procurement reports and update on the status of all transactions that are kept accountable and easily accessible by the supervisor.
- Respond to the audit and snap check on the correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions.
- Responsible for Performing all Logistics system transactions for both local and export shipments.
- Responsible for all administrative issues including ensuring payments, coordinating all the logistics, and supporting all the project avenues.
- Any other duties as assigned by the Supervisor.
Procurement Manager
GOPA Contractors Tanzania Ltd
08.2018 - 12.2020
- Responsible for management of all procurements for various projects
- Prepare procurement budget for projects and complete all procurement tasks for all procuring goods and services.
- Respond to the Quotations and tenders of goods, works, and services.
- Processing payment for all project procurement
- Preparation of procurement requisition for official order, RFQ, call-off order under framework agreements, and min competition
- Responsible for maintaining records of all requisitions and requests of procurements under research and donor-funded projects
- Responsible for submitting checklists for opened Quotation and Mini-competition for project procurement.
- Prepare weekly, monthly, quarterly, semi-annual, and annual procurement reports for all procurements for research projects
- Source and Identifies Potential Evaluated Local Suppliers through pre-qualification.
- Conducting stocktaking at the end of the financial year.
- Conduct Negotiation Meetings and concludes the contracts by implementing what was adhered in the meetings subject to change.
- Any other duties as assigned by the Supervisor.
Procurement Officer
Mzumbe University-Main Campus
02.2015 - 07.2018
- Preparation of Annual Procurement Plan and General Procurement Notice
- Preparation of Bid Documents.
- Prepare statements of requirements.
- Prepare tender and contract documents.
- Prepare tender advertisements
- Prepare Tender Opening Meetings.
- Prepare minutes for meetings.
- Prepare contract documents and Management of procurement contracts.
- Conduct Negotiation Meetings and concludes the contracts by implementing what was adhered to in the meetings subject to change.
- Co-ordinate review of all procurement activities and store functions subject to procurement process improvements to achieve the intended targets.
- Supervising and coordinating procurement activities.
- Monitor Supplier's performance and Manages supplier relationships.
- Maintaining and archiving records and documents of the procurement process.
- Selection of Suppliers in accordance with the Public Procurement Act of 2011.
- Maintain register for all contracts awarded by the University.
- Prepare periodic procurement and disposal by tender reports for the University.
- Source and Identifies Potential Evaluated Local Suppliers through pre-qualification.
- Conducting stocktaking at the end of the financial year.
- To seek specifications from various sources for goods and services requirements.
- Sourcing of Quotations.
- Any other duties as assigned by the Head of Procurement Management Unit.
Senior Supplies Officer
Mzumbe University Main Campus
09.2014 - 02.2015
- Check that Procurement of consumable goods, services and fixed assets are made as per Mzumbe University laid down procedures and regulations
- Selection of Suppliers in accordance with the Public Procurement Act of 2011.
- Supervising and coordinating procurement activities.
- Preparation of Bid Documents.
- Tender Opening.
- To seek specifications from various users for goods and service requirement.
- Prepare minutes for meetings.
- Prepare statements of requirements.
- Prepare tender and contract documents.
- Prepare tender advertisements
- Maintaining and archive records and documents of the procurement process.
- Maintain register for all contracts awarded by the University.
- Prepare periodic procurement and disposal by tender reports for the University.
- Any other duties as assigned by the Head of Procurement Management Unit.
Bank Officer
Bank of Africa
02.2013 - 08.2014
- Receive and post-clearing cheques and discounting cheques.
- Handle customer queries and provide timely feedback to the customer.
- Cash management, such as Receiving and enabling account withdrawals
- Load branch ATM and undertake its cash count and reconciliation.
- Order customer checkbooks and ATM cards
- Advise walk-in customers on the various accounts and facilities.
- Process a/c, close a/c, and cross sell bank products.
- Process exchange of foreign currency and E-Banking
- Issue bankers' cheques to customers.
- Managing Fixed deposits such as Posting, liquidating, and Breaking.
- Any other duties as may be assigned by the Supervisor
Procurement Officer Trainee
Mzumbe University-Main Campus
10.2011 - 02.2012
- Preparation of Internal Purchase Requisition.
- Preparation of LPO.
- Issuing and Follow up of Orders.
- Preparation of Annual Procurement Plan and General Procurement Notice.
- Preparation of Bid Documents.
- Tender Opening.
- Prepare minutes for meetings.
- Sourcing of Quotations.
- Prepare statements of requirements.
- Prepare tender and contract documents.
- Prepare tender advertisements
- Prepare contract documents.
- Maintaining and archive records and documents of the procurement process.
- Maintain register for all contracts awarded by the University.
- Prepare periodic procurement and disposal by tender reports for the University.
- Any other duties as assigned by the Principal Procurement Officer and other members of the Procurement department.
- During my field practices
Supplies Officer Trainee
TANROADS
07.2011 - 09.2011
- Preparation of Internal Purchase Requisition.
- Preparation of LPO.
- Recording of LPO document.
- Issuing and Follow up of Orders.
- Receiving and inspection
- Preparation of Annual Procurement Plan and General Procurement Notice.
- Preparation of Bid Documents.
- Tender Opening.
- Maintaining and archiving records and documents of the procurement process
- Sourcing of Quotations.
- Stock tacking
- Stock checking
- Any other duties assigned by Supplies Officer
Accountant Officer Trainee
Morogoro District Council
04.2010 - 07.2010
- Prepare payment vouchers
- Posting of cash books (Receipts and Expenditures)
- Check writing
- Prepare General ledger and trial balance for final accounting purpose
- Prepare bank reconciliation
- Prepare final accounts
- Prepare monthly revenue and expenditure reports
- Any other duties as may be assigned by the Supervisor
- Internship
Education
Bachelor of Business Administration - Procurement and Logistics Management
Mzumbe University
07.2012
Advanced Certificate of Secondary Education Examination - undefined
Songea Boys Secondary School
02.2009
Certificate of Secondary Education Examination - undefined
Kihonda Secondary School
10.2006
Certificate of Primary Education Examination - undefined
Mazimbu Primary School
09.2002
Skills
- MS-DOS, MS WORD, MS-EXCELL, MS ACCESS, MS-SPREADSHEET, MS POWERPOINT, INTRODUCTION TO ICT, INTERNET & EMAIL, NETWORKING BASICS
Languages
English and Swahili, fluent in both writing and speaking
References
1. Eliaza Jones Mkuna (PhD),
B.A (Economics), M.Sc (Agricultural & Applied Economics), Ph.D. (Agricultural Economics),
Senior Lecturer,
Faculty of Social Sciences, Department of Economics.
P. O. Box 1,
Mzumbe University,
Tanzania.
Skype: eliaza.mkuna1
Tel: +255 652 710 803
+255 762 046 331
Email: ejmkuna@mzumbe.ac.tz eliazamkuna@hotmail.com
2. Mr. Nkundwe Jonah Mwakiluma,
Financial Management Specialist, World Bank Group,
P. O. Box 2054,
Dar es Salaam- Tanzania
Tel: +255 699 769 750
+255 22 216 3200
Email: nmwakiluma@worldbank.org
3. Mr. Alex Leonard Matundali,
Procurement Manager,
The Benjamin William Mkapa Foundation,
Box 76274,
Dar es Salaam-Tanzania
Tel: +255 754 710 413
Email: amatundali@mkapafoundation.or.tz
Training
- Disasterready.org: Procurement and Logistics Certificate (22th May 2024)
- PPRA Tanzania 2017: Training on a workshop on Public Procurement Act 2011, Public Procurement (Amendment) Act 2016 and Regulations 2013.
- PPRA Tanzania 2016: Training on Procurement Management Information System (PMIS).
- The Procurement and Supplies Professionals and Technicians Board (PSPTB), 2016: Training Course on Effective Tendering Preparation and Evaluation in Public Sector.
- PPRA Tanzania 2015: Training on Dissemination of Public Procurement Act 2011 and Regulations 2013.
- Mzumbe University via University of Bradford: Workshop on Enterprise, Employability, and Entrepreneurship.
- Youth Entrepreneurs Network: Workshop on Introduction to Entrepreneurship
Disclaimer
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification.
Godwin Sanasio
Timeline
Procurement Officer
BENJAMIN WILLIAM MKAPA FOUNDATION
02.2025 - Current
Procurement and Logistics Specialist
Viva Top Wonders Limited
01.2021 - 01.2025
Procurement Manager
GOPA Contractors Tanzania Ltd
08.2018 - 12.2020
Procurement Officer
Mzumbe University-Main Campus
02.2015 - 07.2018
Senior Supplies Officer
Mzumbe University Main Campus
09.2014 - 02.2015
Bank Officer
Bank of Africa
02.2013 - 08.2014
Procurement Officer Trainee
Mzumbe University-Main Campus
10.2011 - 02.2012
Supplies Officer Trainee
TANROADS
07.2011 - 09.2011
Accountant Officer Trainee
Morogoro District Council
04.2010 - 07.2010
Advanced Certificate of Secondary Education Examination - undefined
Songea Boys Secondary School
Certificate of Secondary Education Examination - undefined
Kihonda Secondary School
Certificate of Primary Education Examination - undefined
Mazimbu Primary School
Bachelor of Business Administration - Procurement and Logistics Management
Mzumbe University
Similar Profiles
Dr Nangaghe Samuel MgwenoDr Nangaghe Samuel Mgweno
Senior Program Officer, Service Delivery at Benjamin William Mkapa Foundation (BMF)Senior Program Officer, Service Delivery at Benjamin William Mkapa Foundation (BMF)
Lightness MlowolaLightness Mlowola
Policy Advocacy and Government at Benjamin Mkapa Foundation (BMF) on USAID Afya Yangu RMNCAHPolicy Advocacy and Government at Benjamin Mkapa Foundation (BMF) on USAID Afya Yangu RMNCAH
SELEMANI KasimbaSELEMANI Kasimba
Pharmacy Technician at BENJAMIN MKAPA FOUNDATION-RSSH DONORPharmacy Technician at BENJAMIN MKAPA FOUNDATION-RSSH DONOR
Angela MbunaAngela Mbuna
Restaurant waiter at Four Recipes RestaurantRestaurant waiter at Four Recipes Restaurant
Saada KabweSaada Kabwe
Assistant Transporter Officer (Local and Transit) at BT Agri Investment GlobalAssistant Transporter Officer (Local and Transit) at BT Agri Investment Global