Gibons A. Mwabukusi

European Union, Swiss, Canadian, and Danish funded National Network with over 50 local and international NGO members advocating for governance and accountability in public money.

• Managed and administered over a $10 million project and core funded budget from multilateral donors. including foreign currency portfolio of over $ 8 million to ensure steady cash flow and considerable exchange gain spread for the organisation.
• Successfully co-applied and managed a EU-funded projects with PF member, Save the Children and WAJIBU and ensuring proper reporting and compliance.
• As part of the Tax Justice Africa member consortium, successfully vied and managed a $ 0.5 million NORAD-funded Africa-wide tax justice advocacy project.
• Saved Policy Forum over $150,000 of taxes through proper
  accounting and compliance during NGO tax crackdown 2018-2019.
• Successful with fraud investigation t and captured fraud incidence
• Negotiated and reviewed donor contracts that reflect Policy Forum ethos to ensure successful project operations.
• Maintain systems for recording and accounting for Donor restricted funds by ensuring donor income is accurately recorded or accrued in the financial systems
• Successfully introduced, administered and monitor an organisation-wide risk framework/risk register as a Risk Management Coordinator
• As a project leader successfully shifted organisation into a digital age by designing and operationalizing a tailor made ERP system that streamlined all operations of the organisation including finance, program and audit with a short learning curve while reducing drawbacks and capturing all information hence, saving money and time
• As a sector leader in transitioning into digital era of organisation wide ERP, influenced and help 7 prominent NGOs to learn and implement the system.
• Successfully mentored and incubated 2 newly formed NGOs to fully operational independence by installing financial systems and controls.
• Implement financial policies, procedures and change management, as well as develop tools for ensuring compliance with external donors, and statutory agencies, fulfilling regulatory requirements such as TRA, NSSF, HESLB OSHA, WCF, NGO registrar, Auditor recommendations, etc
• Managed Organisation bank accounts their reconciliations in line with organizational policies and procedures
• Co-ordinate the rolling planning process and detailed project, annual and strategic budgeting process including monitoring budget vs actual
• Promote value for money as part of the organizational culture including overseeing procurement practices and systems
• Manage contracts, Human resources, information technology, managing vendors, office assets and admin operations
• Reviewed, analyzed and approved financial reports, monitored accounts, expenditure controls and generated overall spending and project cash forecasts.
• Developed and implemented accounting, financial and operational systems according to IFRS and IPSAS.
• Prepared year-end financial statements, and developed year-end statutory and project audits to reduce and control audit costs.
• Developed organisation-wide annual & strategic budgets, monitored financial transactions and formulated financial reports.

An International donor-funded NGO that includes USAID through its affiliates with projects such as sustainable farming, pastoralist girls' education and others in Tanzania.

• Successfully secured funding extension 'Girls' education for pastoralist society' by Credit Suisse under CARE US.
• Successfully managed and administered a $1 million project fund with an impact on 4 local schools with pastoralist communities and two local CSO as sub-grantees
• Conducted project financial management training for two local sub-grantee Civil society organizations.
• Preparation, allocation, processing, and review of project expenditure according to agreements & fund rules
• Filling VAT returns, VAT exemption processing, Project financial forecasting, budgeting, and reporting
• Monitoring & Evaluating Project finances at a project level
• Coordinated logistics and maintain relationships with partners and manage the use of assets in the projects and inventory taking

Facilitates delivery of maternal health services to communities through operation of health facilities in Tanzania

• Verified and processed vendor invoices while resolving billing errors with suppliers.
• Executed bank reconciliations alongside daily cash and petty cash controls.
• Maintained up-to-date imprest tracking database with relevant financial information.
• Entered employee records, time cards, and deductions for payroll processing.
• Managed transactions within computerized accounting systems, including Suns System and Payroll Assistant.
• Completed VAT exemption filings and submitted monthly returns accurately.
• Compiled audit reports detailing expenditures to enhance financial transparency.
• Processed receipts from hospitals and collections from customers efficiently.