Frank Temu

Customs Clearance.

• Prepare and submit all necessary documentation for customs clearance.
• Ensure compliance with customs regulations and correct tariff classifications.
• Coordinate physical inspections and follow up with customs officials to avoid delays.

Shipping and Freight Coordination.

• Arrange for the shipment of goods via sea, air, or land.
• Coordinate with shipping lines, freight forwarders, and transport companies.
• Track and monitor shipments to ensure timely delivery and report any delays.

Documentation Management.

• Prepare and review required shipping and customs documentation, including, Bill of Ladin, Commercial Invoice, Packing List, Certificate of Origin, Import/Export Permits and Licenses.

Liaison with Government Agencies.

• Communicate and coordinate with TRA, customs, port authorities, and relevant regulatory bodies.
• Secure necessary approvals and documentation for customs clearance.

Duty and Tax Calculation.

• Calculate import duties, VAT, and other related taxes based on shipment details.
• Support the finance department in processing timely payments to avoid penalties.

Inventory and Delivery Coordination.

• Coordinate delivery of cleared goods to appropriate warehouses or end locations.
• Maintain updated inventory records of imported/exported goods.

Cost Control and Reporting.

• Monitor and analyze clearance and freight costs to ensure budget compliance.
• Prepare reports on shipping activities, costs, and timelines for internal use.

Risk and Compliance Management.

• Identify risks such as shipment delays, document errors, or non-compliance issues.
• Ensure compliance with all international trade laws and organizational policies.
• Update internal procedures to reflect changes in regulations or shipping requirements.

Fleet and Vehicle Management. Transport Coordination. Logistics and Supply Chain Support. Asset and Inventory Management. Compliance and Documentation. Coordination with Vendors and Partners. Safety and Risk Management. Reporting and Communication.

• Oversee the daily use, maintenance, and scheduling of vehicles.
• Ensure vehicles are serviced regularly and kept in roadworthy condition.
• Maintain fuel consumption logs and vehicle usage reports.

• Organize and manage the transport of goods and personnel.
• Plan efficient travel routes and assign drivers.
• Monitor the execution of transport assignments.

• Support the procurement and delivery of goods to project sites.
• Track movement and ensure timely delivery and proper storage of supplies and materials.

• Maintain an updated asset register and inventory records.
• Track asset condition and movement between locations.
• Ensure proper documentation for all asset transactions.

• Ensure adherence to transport and logistics policies and legal requirements.
• Maintain accurate records including delivery notes, vehicle logbooks, and service history.

• Liaise with transport service providers and suppliers.
• Monitor contracts and ensure quality and timely services.

• Implement safety protocols for vehicle and cargo operations.
• Conduct risk assessments and ensure driver adherence to traffic regulations.

• Prepare and submit regular reports on logistics performance.
• Maintain effective communication with internal teams and partners on transport status.

Data Entry and Management.

• Input sales, purchases, and inventory data into computerized systems (e.g., Excel).
• Ensure all data is accurate, timely, and aligned with business transactions.
• Update customer, supplier, and stock records regularly.

Inventory Tracking.

• Monitor inventory levels and reconcile stock balances.
• Generate stock reports to highlight slow-moving or fast-selling items.
• Assist with physical stock counts and reconcile discrepancies.

Sales and Financial Reporting.

• Generate daily, weekly, and monthly sales summaries.
• Prepare basic financial reports such as profit margins, sales by product line, and credit sales.
• Support cash flow monitoring through accurate recording of inflows and outflows.

Customer and Supplier Record Management.

• Maintain a digital database of customer orders, credit balances, and supplier deliveries.
• Help track receivables and payables for timely follow-ups and payments.

Report Production and Presentation.

• Design and produce reports for management meetings.
• Use Excel charts, tables, and summaries to present data clearly.

System Maintenance and Backup.

• Ensure data files are backed up regularly and securely.
• Suggest improvements in data collection or reporting systems to enhance efficiency.