Microsoft Dynamics
Open To Work
FERDINAND MKILAHA
Dar es Salaam
Summary
Highly accomplished Procurement, Supply Chain Leader, and Operation Coordinator with expertise in E-commerce, FMCG, and Corporate Procurement. Demonstrates a strong ability to drive strategic sourcing, cost reduction, and supply chain optimization while ensuring seamless coordination with cross-functional teams in sales, logistics, administration, and finance. Extensive experience managing multi-company procurement, including insurance, construction, logistics, tours & travel, and farming. Proven track record in handling government tenders and securing contracts for supplying building materials to various government institutions
Overview
9
9
years of professional experience
1
1
Certification
Work History
Category Lead (Tanzania)
Kasha Technologies Limited
09.2024 - 03.2025
- Procurement Oversight: Overseeing all procurement activities, ensuring alignment with company objectives, and managing procurement processes, including international supply corridors.
- Procurement Planning: Developing procurement plans aligned with Sales & Operation planning, addressing forecasted demand, identifying supply chain challenges, and setting short-term and long-term goals.
- Supplier Identification & Selection: Leading the identification, vetting, and evaluation of suppliers for FMCGS and Pharmaceutical products and services, conducting market research, and ensuring compliance with regulatory standards.
- Contracting: Negotiating and finalizing contracts with suppliers, drafting clear and comprehensive contracts, and ensuring favorable terms to secure stable supply for the growing market.
- Supplier Relations: Maintaining positive relationships with suppliers, addressing issues, and collaborating on improving procurement terms, product quality, and service delivery.
- Performance Monitoring: Developing and implementing performance metrics to assess supplier reliability, quality, delivery timeliness, and cost-effectiveness, and making informed decisions based on evaluations.
- Bid Construction: Contributing to large client quotes/bid submissions with supply components and supporting pre-qualification exercises with Pharma.
- Coordinating logistics, inventory control, and purchasing activities to support smooth operational functions.
Procurement & Purchasing Manager
Kyosk Digital Services Ltd
03.2022 - 08.2024
- Streamlined procurement procedures, leading to a 15% reduction in initial costs through strategic sourcing and negotiation.
- Collaborated effectively with Logistics, Sales, Warehousing, Administration, and Finance teams to ensure seamless integration of procurement activities with broader organizational goals.
- Oversaw the development and execution of the annual procurement budget, leveraging accurate forecasting and planning to align with market demand and sales performance.
- Conducted comprehensive market research and competitor analysis to inform product pricing strategies and identify cost-effective product sources, enhancing the company's competitive advantage.
- Proactively identified and mitigated operational risks across the supply chain, including supply, quality, safety, environmental, security, and regulatory compliance, minimizing potential disruptions.
- Negotiated and managed supplier contracts, ensuring compliance with government regulations and internal policies while optimizing contract terms.
- Implemented and monitored key performance indicators (KPIs) to drive continuous improvement within the procurement department, enhancing operational efficiency and team performance.
- Fostered a customer-centric approach within the procurement team, promoting effective communication and collaboration with all business units.
- Recruited, trained, and mentored a high-performing procurement team, empowering them to achieve departmental objectives and individual performance goals.
- Maintained comprehensive and organized procurement records, ensuring compliance with company policies and procedures and facilitating efficient audits.
Assistant Head of Procurement
GJB Group of Companies
09.2018 - 03.2022
- Preparation of all tenders for GJB GROUP of companies.
- Tender Management: Prepared and managed all tenders for the GJB Group of Companies, ensuring compliance and maximizing competitive advantage.
- Procurement Strategy & Implementation: Supported the development and implementation of comprehensive procurement strategies, encompassing sourcing, storage, distribution, and inventory control.
- Site Supervision (Purchase & Supply): Oversaw on-site purchasing and supply operations, both in-house and regionally, achieving a 20% reduction in costs through optimized logistics and streamlined processes.
- Supplier Relationship Management: Identified and developed relationships with profitable suppliers, fostering strategic partnerships to optimize procurement outcomes.
- Negotiation & Contract Management: Negotiated favorable terms with external vendors, finalizing purchase orders and deliveries, and achieving a 10% reduction in initial costs through strategic contract negotiations.
- Contract Review & Analysis: Evaluated and assessed existing contracts to identify opportunities for improvement and ensure alignment with business objectives.
- Performance Monitoring & Reporting: Tracked and reported key performance indicators (KPIs) to identify areas for cost reduction and operational enhancement.
- Risk Management: Conducted risk assessments for supply contracts and agreements, implementing mitigation strategies to minimize potential disruptions.
- Cost Control & Savings: Implemented cost-control measures and promoted a culture of long-term savings within the procurement function.
- Value Creation: Contributed to ongoing value creation by developing and maintaining a world-class supply base.
- Strategic Planning: Supported the development and execution of short-, mid-, and long-term goals and objectives for the procurement department.
- Process Improvement: Contributed to the development and implementation of best-practice procurement processes to enhance efficiency and effectiveness.
Operations & Strategies Officer
GJB Group of Companies
06.2016 - 09.2018
- Strategic Sourcing & Procurement: Managed the sourcing and procurement of all materials, products, and services required by the GJB Group companies, aligning with company needs and specifications.
- Supplier Relationship Management: Cultivated and maintained strong relationships with suppliers, negotiating favorable pricing and service terms by GJB Group policies.
- Operations Documentation & Reporting: Prepared and managed all documentation and reports related to GJB Group companies' operations, ensuring accuracy and compliance.
- Client Needs Analysis: Communicated with clients to understand their needs and specifications, ensuring alignment with service delivery and product offerings.
- Compliance & Safety: Maintained a safe and compliant working environment, adhering to all relevant procedures, rules, and regulations.
- Budgeting & Monitoring: Developed and managed budgets for various GJB categories, effectively monitoring expenditures and ensuring cost-effectiveness.
- Contract Management: Managed contracts with suppliers, ensuring adherence to agreed terms and conditions.
- Logistics Coordination: Coordinated logistics for the receipt and distribution of materials and products, ensuring timely delivery and efficient inventory management.
- Financial Reconciliation: Reduced financial inconsistencies by meticulously assessing and verifying billing invoices and expense reports.
- Operational Risk Management: Reduced operational risks by analyzing data and forecasting performance trends to proactively identify potential issues.
- Special Projects: Managed diverse special projects as assigned, including agricultural operations, transportation logistics, technical/IT support, and compliance documentation, demonstrating adaptability and a broad range of skills.
Operations Officer
Newland International Trading
12.2015 - 05.2016
- Enhanced Customer Relations and Sales Growth: Delivered exceptional customer care, strengthening client loyalty and driving increased sales of products and services through personalized engagement and effective relationship management.
- Streamlined Operational Processes: Revamped and published Standard Operating Procedures (SOPs) by incorporating stakeholder, customer, and employee feedback, resulting in clearer, more user-friendly guidelines that improved operational efficiency.
- Ensured Equipment Readiness: Maintained 100% operational readiness of equipment annually, minimizing downtime and ensuring seamless business operations.
- Optimized Procurement and Distribution: Developed and implemented a comprehensive purchasing plan, ensuring timely distribution of products and reducing supply chain bottlenecks.
- Facilitated Customs Clearance: Coordinated effectively with customs authorities to ensure smooth clearance of imported goods, reducing delays and improving supply chain efficiency.
- Developed Competitive Pricing Strategies: Created market-driven pricing plans for purchased products, ensuring competitiveness and profitability in the market.
- Ensured Regulatory Compliance: Managed the registration of all products with relevant authorities, ensuring full compliance with legal and regulatory requirements.
- Delivered Accurate Reporting: Prepared detailed weekly and monthly reports, providing actionable insights to support strategic decision-making and operational improvements.
Education
Bachelor of Procurement and Logistics Management - undefined
Institute of Accountancy Arusha
01.2015
Ordinary Diploma in Procurement and Logistics Management - undefined
Institute of Accountancy Arusha
01.2012
Skills
- Procurement & Purchasing Management
- Corporate Procurement
- Strategic Sourcing
- Contract Negotiation
- Vendor Relations
- Operations Coordination
- Supply Chain Coordination
- Cost Control
- Budgeting
- Cross-Functional Team Collaboration
- Government Tenders
- Institutional Supply
- Multi-Industry Procurement
- Supplier Relationship Management
- Revenue Optimization
- Data-Driven Decision-Making
- Operations Management
- Logistics Coordination
- Inventory Management
- Process Improvement
- Budget Monitoring
- Financial Reconciliation
- Demand Forecasting
- Team Leadership
- Performance Enhancement
- Partnership Building
- Client Communication
- Needs Assessment
- Relationship Building
- Issue Resolution
- Microsoft Office Suite
- ERP Systems
Certification
Certified Procurement and Supplies Professional, Procurement and Supplies Professionals and Technicians Board (PSPTB - Tanzania)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
ERP
Microsoft Excel
Microsoft Word
Microsoft Powerpoint
Languages
Swahili
Bilingual or Proficient (C2)
English
Advanced (C1)
Interests
Learning New things and better ways of doing them
Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Timeline
Category Lead (Tanzania)
Kasha Technologies Limited
09.2024 - 03.2025
Procurement & Purchasing Manager
Kyosk Digital Services Ltd
03.2022 - 08.2024
Assistant Head of Procurement
GJB Group of Companies
09.2018 - 03.2022
Operations & Strategies Officer
GJB Group of Companies
06.2016 - 09.2018
Operations Officer
Newland International Trading
12.2015 - 05.2016
Bachelor of Procurement and Logistics Management - undefined
Institute of Accountancy Arusha
Ordinary Diploma in Procurement and Logistics Management - undefined
Institute of Accountancy Arusha
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