Faraja Edward Kange

ROLES:
- Oversee all finance, tax, and administration tasks
- Lead as an example for the team, hands-on in tasks related to accounting, administration, and tax.
- Ensure sales and costs of local projects are properly accounted and managed
- Tax compliance is a must; controls must be anticipated and well prepared
- Manage one or two employees

Accounting:
- Book transactions, including analytical allocation.
- File and classify supporting documents.
- Bank reconciliations and correspondence
- Cash inventory and reconciliation.
- Determine cut off transactions for an accurate closing.
- Reconcile intercompany accounts.
- Establish the annual financial statements with the external auditor.
- Monitor the payments to creditors / banks
- Inventory of assets and stocks.
- Prepare and oversee monthly accounts
- Cross-check forms of invoices according to the taxes and local law

Tax, Legal and Customs:
- Ensure permanent legal and fiscal follow-up.
- Analyse and interpret tax legislation with tax team
- Prepare and review tax returns.
- Ensure compliance with internal financial policy and regulation.
- Assist in tax and customs inspection.
- Ensure tax and customs compliance.
- Reconcile tax returns and financial statement.
- Ensure taxes are paid on time with all receipt, swift copies attached.
- Ensure all documents are tax compliant.

Controlling:
- Ensure accounting data is clean and able to be use for analysis: Sales recorded the right way, costs accounted on time with proper allocation
- Make sure costs structure is under control
- Formulate periodical cash flow projections.
- Establish and implement internal financial controls.
- Define key performance indicators

Administration
- Oversee day-to-day office operations to ensure a productive work environment.
Manage office supplies inventory, ensuring that essential supplies are available and within budget.
Coordinate maintenance and repairs for office equipment, facilities, and workspaces.

• Financial Reporting and Compliance
i. Oversee the preparation of financial statements, ensuring compliance with relevant accounting standards and industry regulations.
ii. Ensure accurate reporting of revenues and expenses associated with freight, warehousing, and transportation costs.
iii. Work closely with external auditors to facilitate annual audits and address any industry-specific audit requirements.
iv. Maintain proper documentation and internal controls to protect the company from financial and legal liabilities.

• Budgeting, Forecasting, and Financial Planning
i. Lead the budgeting and forecasting process, including projections for seasonal fluctuations and peak periods.
ii. Provide financial planning to support fleet expansions, new routes, and technology upgrades.
iii. Monitor actual financial performance against budgets, report variances, and adjust forecasts based on changing conditions such as fuel costs or global trade trends.
iv. Implement cost-control strategies to optimize spending on fuel, vehicle maintenance, warehousing, and transportation.

• Cash Flow and Working Capital Management
i. Oversee cash flow planning and ensure sufficient liquidity for operations, such as fuel purchases, fleet maintenance, and inventory storage.
ii. Manage accounts receivable and accounts payable to optimize working capital, especially with extended payment terms from large clients.
iii. Establish and monitor credit policies for clients, focusing on collections to minimize overdue accounts and bad debts.

• Tax Compliance and Planning
i. Ensure compliance with industry-specific tax requirements, such as fuel taxes, vehicle registration taxes, and international shipping tariffs.
ii. Develop strategies to manage tax liabilities associated with interstate and international logistics operations.

Duties and Roles

· Appraise progressively the soundness, adequacy and application of the internal control systems within the fund;

· Ascertain the extent to which the system of internal control ensures compliance with the funds policies and procedures and State laws and regulations;

· Provide Assurance on the funds projects so as to Ascertain that the system of internal control promotes the efficient and effective use of resources of the funds so as to ensure proper return to beneficiaries

· Take part in preparation and performance of risk based Audit of the Fund

· Checks on Bank Balances and transactions so as to ascertain that the system of internal control operates to ensure that the assets of the Fund are properly controlled and safeguarded from losses arising from fraud, irregularity or corruption;

· Assist preparation of depatmental annual budget, alocation and preparation of work schedules and review of thesame quartely.

· Assess preparations of financial statements through financial management audit to ensure they conform to Accounting Standards and they comply to all procedures policies and guidelines of the organization

· Ascertain that there is an adequate internal control system to ensure the integrity and reliability of financial and other information provided to the Fund; and

· Confirm compliance with laws, regulations and Government Guidelines for Social Security Sector

· Evaluate the funds systems, identify inappropriate and inadequate controls and recommend improvements in procedures and practices based on best practice;

· Recommend and advise on value for money and efficiency improvements as evident from process reviews performed on different processes of the fund; and

· Liaise with and give assistance to both the external auditors and the Controller and Auditor General (CAG).

• Roles and Duties
• Preparation of financial records relating to investments, benefits, members’ contributions and Incomes.
• Maintenance of debtors schedule including proper follow-ups of all debtors to ensure proper collection of assets of the Fund.
• Records of projects of the fund to ensure proper allocation of the funds resources to proper investments
• To ensure that appropriate and adequate arrangements exist within the department to safeguard resources with respect to investments, members’ contributions, other income and that related records are as complete and accurate as possible and retained securely.
• Preparation of accounts schedules for investments made by the Fund on a timely basis and proper follow up so that the related proceeds are timely received;
• To ensure all payments are effected timely and that internal control arrangements of the Fund with respect to payments are followed
• Assist in preparation of departmental quarterly and annual performance reports;
• Preparation of quarterly and annual Financial Statements and arrange for the Financial Statements to be audited within prescribed time;
• To process (checking accuracy) payment relating to Benefit and Administration expenses this includes Preparation of Journal and Payment Voucher of payments by the fund.
• Assistance in maintenance and posting of up-to-date bookings, remittances, and allocation of remittances. Reconciles and analyzes specific General Ledger and members’ contribution Subsidiary Ledgers;
• Assistance to Carry out bookings, maintain accounts receivable for members’ contributions, and monitor members account details to discern non payments, delayed payments or other delinquencies;
• Responsible for recognition of income from equities (dividend), recognizing capital gain/loss, and fair valuation of equities and proper updated information concerning the market value
• Attend to administrative, financial and other funds activities as directed.