Elvis K. Respicius

As Finance Manager

• Manage project budgets and monitor expenditures to ensure alignment with approved work plans and donor requirements.
• Prepare periodic financial reports for donors, management, and other stakeholders in accordance with applicable reporting guidelines.
• Lead the annual budgeting and forecasting process, providing financial analysis to support strategic decision-making.
• Ensure compliance with donor regulations, organizational policies, and statutory financial requirements.
• Monitor cash flow requirements and coordinated fund disbursements to support project implementation activities.
• Review and approve payment vouchers, journal entries, bank reconciliations, and other financial transactions.
• Coordinate external audits and facilitate the implementation of audit recommendations.
• Strengthen internal control systems to safeguard organizational assets and minimize financial risks.
• Liaise with donors, auditors, banks, and regulatory authorities on financial and compliance matters.

As Project Accountant

• Process project financial transactions and maintain accurate accounting records in accordance with organizational policies.
• Prepare monthly bank reconciliations and investigate any discrepancies to ensure accuracy of financial records.
• Compile expenditure reports and support documentation for donor reporting and project management purposes.
• Maintain the project general ledger and ensured timely posting of all financial transactions.
• Verify supporting documents for payments to ensure completeness, accuracy, and compliance with donor requirements.
• Manage accounts payable and accounts receivable functions related to project activities.
• Supporting project audits by preparing schedules, reconciliations, and required financial documentation.

• Assist in the preparation of the project audit annual plan in coordination with the Internal Audit Manager and contribute to its successful implementation.
• Conduct risk-based audits in regional offices and field locations in line with the approved audit plan.
• Submit timely Audit reports to the Internal Audit Manager on progress and field observations
• Participate in special assignments such as investigations, reviews, and spot checks response to identified risks or requests from management.
• Document, evaluate and test systems and controls to determine their adequacy and effectiveness, ensuring compliance with policies and procedures, reliability and integrity of information, and safeguarding of assets.
• Conduct entry and exit meetings with auditees and management to discuss the audit process including planning, execution, and conclusion—as well as to present and agree on audit observations, root causes, recommendations, and corrective action plans with clear timelines and responsible personnel.
• Prepare comprehensive and clear audit working papers, observations, and draft reports.
• Prepare and submit periodic (monthly/quarterly) summary reports of audit progress, key issues identified, and audit recommendations to the Internal Audit Manager.
• To discuss with Head of Internal Audit and Internal Audit Manager the major risks or audit findings identified during the course of audit.
• To carry out annual physical asset and inventory verifications in all offices.
• To attend and participate actively in the training organized by the Internal Audit Department

• Preparation of Auditing Financial and Technical Proposals
• Preparation of Business Plans and Projections for loan applications
• Preparation of Tenders
• Registration of companies in NEST and assist in application for tenders
• Vouching of expenses
• Assist in auditing and risk compliance
• Assist in business applications in Brela
• Preparation of Attendance and Payrolls
• Preparation of employee’s contracts
• Provision of expert advice and recommendations
• Preparation and Making of Payments
• Filling of Tax Returns and ensuring compliance

• Vouching of expenses of clients assigned
• Preparation of VAT monthly return
• Posting of entries in Xero accounting package
• Preparation of payroll summary of each worker of different clients assigned
• Preparation of extension and termination contracts for workers
• Preparation of payroll summary and their deductions such as skills and development levy (SDL) Pay as you earn (PAYEE), Workers compensation funds (WCF) and NSSF (Social Security)
• Undertaking all activities concerning Brela such as company registration, forfeiture of shares, updating of client’s information in Brela’s system