Dorothea Frank Mhando

• Managing Organization bookkeeping, accounting, fiscal functions and overall administration.
• Coordinating the calculation of the planning budget together with the Country Representative and the team.
• Coordinating the monthly calculation of the need for funds for the HQ considering fixed costs, planned activities or expenditures of the total project budget at the end of the year.
• Daily updating and booking of all bank and cash transactions in the Organization accounting software (fav2).
• Coordinating with the program department the implementation of program/activities and maintaining the financial accountability.
• Assisting in activity report writing subsequently activities i.e. workshops and seminars.
• Payment and filing of all Government requirements for instance Tax returns, Social Security Contributions, WCF etc.
• Coordinating with the Program Coordinator the preparation and filing of the Activity reports as according to the NGO law by the Registrar of NGOs.
• Ensuring efficient and cost-effective use of the country office’s financial systems.
• Preparing, audit, reconcile, and analyzing a variety of financial statements, reports, and data for financial management purposes, including ongoing analysis of expenditures and revenues, overhead computations and analysis, cash flow analysis, and inventory systems.
• Managing timely preparation of the monthly reports and dispatch through electronic circulation folders.
• Managing timely processing of response for the Internal Auditor comment list.
• Managing the supervision and coordination of the Country Office external audit.
• Establishing and maintain various internal control systems for the Organization funds.
• Assisting staff members regarding internal controls, procedural problems, interpretation of financial reports, contracts, and various regulations.
• Serve as team member on various intra- and inter-departmental committees as assigned.
• Coordinating with Program Managers to ensure timely and efficient flow of accounting information to Country Director, including, but not limited to, accounts payable, accounts receivable, grant schedules, inventory, and financial statements.
• Coordinating trainings, evaluation, coaching and disciplining KAS Staff on accounting matters as needed.
• Coordinating trainings with the Organization partners on the financial rules and regulations accepted by KAS.
• Assisting on the implementation of Project Goals and Objectives

• Managed project bookkeeping, accounts and overall administration.

• Managed cash and bank payments

• Daily updated booking of all bank and cash transactions in the Organization accounting software (fav2)

• Managed keeping of vouchers chronologically and entry of payments (in and out) in the cash register

• Managed the creation of frequently used folders in the accounting software and maintaining of the Permanent file.

• Maintenance of the cheque book

• Increased efficiency of month-end closing procedures through streamlining tasks such as account reconciliations, journal entry preparations, and report generation.

• Managed timely processing of response for the Internal Auditor comment list

• Managed preparation of fee agreements with experts and partners

• Monitoring of the project budget

• Monitoring and accounting of cash flows unrelated to the project

• Managed the supervision and coordination of the Project audit

• To ensure efficient and cost-effective use of the European Union Project’s financial systems.

• Establish and maintain various systems of internal control for all EU Project funds

• Coordinate and monitor with Program department the Implementation of Programs

• Contributed to successful project completion by providing timely financial data analysis for informed decision-making processes.

• Applied effective time management techniques to meet tight deadlines.

• Provided excellent customer service to both internal departments and external clients while addressing inquiries related to invoices or payments promptly.

• Managed office petty cash
• Coordinated payments from clients and issue of receipts.
• Management and filing of office financial documents and other correspondence.
• §Managed the payment and filing of Statutory requirements i.e. Staff Social Security Fund
• Banking of cheque both receivables and payables.
• Identifying and developing new business opportunities with client contacts.
• Managed Staff administration and control.

• Maintained an extensive knowledge of current market trends and industry changes to provide accurate advice to clients.
• Approved loan applications based on customer creditworthiness and provided detailed financial advice.
• Educated potential clients on various loan options, guiding them towards informed decisions that fit their financial goals.
• Obtained copies of applicants' credit histories and reviewed paperwork to determine feasibility of granting loans.
• Meticulously reviewed applicant documentation, ensuring accuracy and completeness prior to loan application.
• Monitored performance of existing loan portfolios to identify and address any issues.
• Negotiated loan terms to provide favorable outcomes for both customers and lenders.
• Collaborated with underwriters to expedite loan approvals and close deals in a timely manner.
• Conducted thorough credit analysis to minimize risk exposure for the financial institution.
• Proactively identified solutions for customers experiencing credit issues.
• Assisted customers in understanding loan terms and conditions to make informed decisions.
• Contributed to the growth of the organization by actively participating in various marketing initiatives aimed at promoting its loan products and services.
• Ensured compliance with all federal and state regulations throughout the loan origination process.
• Submitted loan applications to underwriter for verification and recommendations.
• Developed strong relationships with customers through high levels of customer service.
• Managed loans disbursement and Monitoring loans repayment
• Managed monthly reporting to the Bank Loans Portfolio Supervisor on the client’s performances.