Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Hardworking employee with customer service, multitasking, and time management abilities. Devoted to giving every customer a positive and memorable experience. Responsible and motivated student ready to apply education in the workplace. Offers excellent technical abilities with software and applications, ability to handle challenging work, and excellent time management skills.
Hi, I’m
DANIEL NCHIMBI
Dodoma
Summary
Overview
3
years of professional experience
Work History
GODWIN LUSSASO LTDDodoma , TZ
Administrative Assistant to the Director
02.2017 - 02.2020
Job overview
- Performed regular maintenance on irrigation systems to ensure optimal water flow throughout the property.
- Supervised the maintenance and operation of farm equipment, including tractors, combines, and other heavy machinery.
- Communicated effectively with staff members regarding production goals and expectations.
- Maintained accurate records of employee performance evaluations, payroll information, crop yields.
- Trained new hires on proper operating procedures for all machinery used on the property.
- Purchased supplies, including seeds and fertilizer.
- Organized and managed daily work schedules for a team of 10+ employees.
- Implemented safety measures designed to protect workers from hazardous materials or environments.
- Ordered supplies necessary to maintain the farm operations such as seeds, fertilizer, pesticides.
- Developed strategies for efficient planting, harvesting, and storage of crops.
- Participated in community outreach events promoting sustainable agricultural practices.
- Managed setup, dismantling and removing forestry equipment at work sites.
- Reviewed customer orders and shipping schedules to maintain tight production deadlines.
- Tabulated production or personnel time records for management.
- Adhered to budget requirements in order to maximize effectiveness of available funds.
- Organized fundraising strategies and events to support ongoing operations.
- Supervised logging and silvicultural operations to comply with safety, company and government regulations.
- Held daily department meetings to discuss operational changes and implement new policies.
- Determined logging operation methods, crew sizes and equipment requirements following mill specifications.
- Communicated with forestry personnel regarding forest harvesting and forest management plans to set up work sites.
- Monitored logging operations to determine unsafe working conditions, issues and ways to improve processes.
- Conducted effluent water sampling and generated reports detailing sample results.
- Monitored logging operations and methods to eliminate unsafe conditions.
- Constructed transportation schedules and production requirements to move logs from storage areas.
- Assessed quality of fish health by conducting dissections to identify signs of disease or parasites.
- Adjusted logging operations to eliminate unsafe conditions.
- Maintained accurate and thorough records of fish stock, documenting feeding activities, growth patterns and identified diseases.
- Contracted with seasonal workers and farmers to provide employment.
- Provided extensive training to team in tree bucking and heavy machinery operations.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Responded effectively to sensitive inquiries or complaints.
- Scheduled appointments, meetings and events for management staff.
- Coordinated appointments, meetings and conferences.
- Answered questions from customers regarding products and services offered by the company.
- Managed database systems containing customer contact information.
- Scheduled appointments between clients and customers and internal staff members.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Processed invoices for payment using accounting software applications.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Tracked and submitted employee timesheets to prepare for payroll processing.
- Directed customer communication to appropriate department personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Prepared and prioritized calendars and correspondence.
- Composed correspondence, reports and meeting notes.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies.
- Raised funds by organizing multiple events and diligently managed details to meet deadlines.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Creating agendas, presentations, reports, and other documents for the Director.
- Processing invoices and ensuring payments are made in a timely manner.
- Assisting with onboarding new employees assigned to the director's team.
- Developing processes to improve administrative functions within the organization.
- Maintaining filing system for documents related to the Director's work.
- Preparing expense reports for reimbursement of business-related expenses incurred by the director.
- Organizing and maintaining Director's calendar and travel arrangements.
- Managing incoming calls and emails directed to the Director.
- Providing support during special projects led by the director.
- Updating contact databases with accurate information about clients or partners.
- Ensuring all relevant information is available for upcoming meetings or events.
- Proofreading documents prior to submission to ensure accuracy of content and formatting.
- Performing general administrative duties such as photocopying, faxing, scanning.
- Monitoring progress of ongoing projects assigned to staff working under direction of Director.
- Assisting with event planning tasks such as booking venues or catering services.
- Ordering office supplies and equipment for use by staff under the director's supervision.
- Scheduling appointments with clients or colleagues as needed.
- Conducting research on various topics as requested by the director.
- Answering inquiries on behalf of the Director in a timely manner.
- Planning social media campaigns to promote activities of the director's department.
- Recording minutes at departmental meetings attended by the director.
- Coordinating meetings with internal and external stakeholders.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Managed daily invoices, reports and proposals.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated meeting and work schedules for staff teams and executives.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Managed and tracked expenses to meet company budget requirements.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Leveraged word processing software to create proposals, letters and memos.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Responded to customer issues to provide immediate resolution and improve retention.
- Handled incoming calls and directed callers to appropriate department or employee.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Composed, edited and typed complex memos and reports with job-related software.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Drove customer feedback to deliver information to management for corrective action.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
Education
Sua TanzaniaMorogoro Tanzania
High School Diploma
11-2019
University Overview
Skills
- Research Abilities
- Report Generation
- File Management
- Interpersonal Relations
- Presentation Creation
- Expense Reporting
- Scheduling Expertise
- Budget Tracking
- Strong Organization
- Document Preparation
- Invoice Processing
- Project Oversight
- Travel Administration
- Presentation Development
- Social Media Management
- Administrative Support
- Mail Management
- Database Management
- Quality Control
- Customer Service
- Strategic Planning
- Technical Support
- Risk Management
- Scheduling
- Business Administration
- Meeting Planning
- Business Writing
- Staff Management
- Office Management
- Report Writing
- Report Analysis
- Business Correspondence
- Proper Phone Etiquette
- Labor Relations
- Resourceful
- Financial Services
- Project Management
- Social Media Knowledge
- Legal Administrative Support
- Task Delegation
- Phone Etiquette
- Strong Problem Solver
- Office Administration
- Interpersonal Communication
- Conflict Management
- QuickBooks Expert
- Filing and Data Archiving
- Multi-Line Phone Proficiency
- Schedule Management
- Administrative Support Specialist
- Accounting
- Workers' Compensation Knowledge
- Human Resources Management (HRM)
- Self-Starter
- Appointment Setting
- Conference Planning
- Executive Support
- Policy Enforcement
- Bookkeeping
- Report Development
- AS/400
- Proofreading
- Professional and Mature
- Understands Grammar
- Research Abilities
- Compensation and Benefits
- Excel Spreadsheets
- Performance Improvement
- File Organization
- Payroll
- Process Improvements
- Project Planning
- Human Resource Laws Knowledge
- Certified in 10-Key
- Customer Service-Oriented
- Travel Coordination
- Spreadsheet Tracking
- Articulate and Well-Spoken
- Mail Handling
- Meticulous Attention to Detail
Languages
English
Upper Intermediate
B2
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative Assistant to the Director
GODWIN LUSSASO LTD
02.2017 - 02.2020
Sua Tanzania
High School Diploma
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