CHRISTOPHER PHABIAN
Morogoro
Summary
Results-driven Procurement Manager with over 9 years of extensive experience in managing procurement processes across diverse organizations. Demonstrated expertise in developing cost-effective strategies, negotiating contracts, and ensuring timely delivery of goods and services for funded projects including USAID, EU-PrAEctiCe, ADA, NLO, LED, and WFP. Proven track record in maintaining organized, audit-ready documentation while fostering transparent record-keeping. Strong communicator adept at building productive partnerships to drive project success.
Overview
11
11
years of professional experience
Work History
PROCUREMENT MANAGER
SUSTAINABLE AGRICULTURE TANZANIA
Morogoro
06.2022 - Current
- Develop and coordinate procurement specifications by working closely with partners, grants teams, and technical staff to create accurate statements of work, ensuring clarity and alignment before procurement requisitions.
- Align budget requirements with item specifications by collaborating with stakeholders, ensuring that procurement processes are within budgetary and project requirements.
- Perform market research and vendor analysis to identify product specifications and qualified vendors, contributing to well-informed, cost-effective procurement decisions.
- Prepare and manage solicitation documents for competitive bidding, overseeing all stages of the procurement process to promote transparency and fair competition.
- Conduct best-value evaluations with procurement requesters, ensuring the selection of vendors that meet quality, cost, and compliance standards.
- Supervise contract execution and procurement procedures with vendors, maintaining open communication to uphold contract terms and organizational policies.
- Conduct due diligence on awarded contracts, verifying vendor compliance with SAT’s procurement standards and eligibility criteria.
- Maintain a comprehensive database of local vendors and pricing, facilitating efficient budget planning, and enabling swift procurement decisions.
- Oversee asset handover and disposition during partner closeouts, ensuring smooth, documented transitions in line with organizational protocols.
- Monitor and manage vendor contracts and purchase orders, following up to ensure compliance with procurement terms, and to address any issues proactively.
- Maintain a robust procurement filing system with well-organized electronic and hardcopy records to support audit readiness, and ease of access.
- Conduct on-site visits as needed to verify the delivery and quality of procured goods, ensuring items meet specified standards, and proper branding requirements.
- Provide flexible support for additional responsibilities, adapting to new tasks as assigned, to meet evolving procurement and organizational needs.
SENIOR PROCUREMENT OFFICER
SAO HILL INDUSTRIES LTD|GREEN REOUSRCES AS
IRINGA
08.2016 - 05.2022
- Developed and implemented cost-effective procurement strategies to reduce expenditures and increase profitability.
- Managed the entire procurement process from sourcing through contract execution and post-award supplier management.
- Reviewed purchase requisitions for accuracy and completeness prior to ordering goods or services.
- Coordinated with internal stakeholders to evaluate supplier proposals against business requirements.
- Prepared bid documents for complex procurements including requests for information, requests for proposals, invitations for bids and requests for quotations.
- Maintained accurate records of all purchasing activities such as orders placed, costs, delivery dates, invoices received.
- Ensured compliance with applicable laws and regulations related to procurement processes.
- Developed strong relationships with key suppliers through frequent communication.
- Developed procurement budgets to reduce unnecessary expenditures.
Procurement and Logistics Officer
EAST WEST SEEDS Co.LTD
MOSHI
11.2015 - 07.2016
- Reviewed purchase orders, contracts and invoices to ensure accuracy.
- Negotiated pricing and delivery terms with suppliers.
- Monitored inventory levels to ensure availability of products for customers.
- Developed relationships with vendors to secure better prices and payment terms.
- Analyzed market trends and competitor data to identify opportunities for cost savings.
- Maintained records of all purchases including item descriptions, costs, quantities received.
- Prepared bid documents for tender process management according to company's policies and procedures.
- Ensured compliance with government regulations regarding purchasing activities.
- Participated in negotiations with vendors concerning prices, delivery schedules, warranties and other contractual issues.
- Drafted requests for quotes from vendors for comparison shopping purposes.
- Resolved any discrepancies between purchase orders and actual receipts of goods or services.
- Liaised with accounting and vendors to minimize and clear up invoice discrepancies.
BUYER
COCACOLA KWANZA LTD
DAR ES SALAAM
07.2014 - 10.2014
- Reviewed purchase orders, contracts and invoices to ensure accuracy.
- Evaluated vendor proposals based on price competitiveness, quality standards, service level agreements and reliability.
- Kept records of vendor and supplier expenditures and organized financial documents into company databases.
- Maintained supplier relationships to improve lead time, cost and quality.
- Worked with suppliers to expedite open purchase orders and shipments in-transit.
- Requested pricing quotes from suppliers to determine best source of supply.
TRAINED PROCUREMENT OFFICER
TWIGA CEMENT
DAR ES SALAAM
07.2013 - 10.2013
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
- Processed payments to suppliers within established timelines while ensuring accuracy of invoice details.
- Coordinated with other departments in order to resolve discrepancies between orders placed and deliveries received.
- Assisted internal stakeholders with resolving any queries related to procurement activities.
- Stayed up to date on market trends, prices and vendor options.
- Assisted store officers in carrying out stock-taking.
- Assisted procurement and finance department in preparing and filing documents during an audit
Education
Bachelor of Science - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
ST.AUGUSTINE UNIVERSITY OF TANZANIA(SAUT)
MWANZA08-2015
ACSE - ADVANCED CERTIFICATE OF SECONDARY EDUCATION
TOSAMANGA SECONDAY SCHOOL
IRINGA07-2012
CERTIFICATE OF SECONDARY EDUCATION - SCIENCE
JUHUDI SECONDARY SCHOOL
DAR ES SALAAM09-2009
Skills
- In-depth knowledge about USAID-funded projects
- Strategic procurement planning and effective budgeting
- Effective Record Management
- Proficient Cost Analysis
- Proficient in Contract Administration
- I have the ability to communicate effectively with cross-functional team members, as well as external stakeholders, including suppliers and government officials
- Professional user in utilizing supply chain ERP systems, such as Sage X3, Sage 300, SAP, and MS Office package
- Keeping track of all transactions, follow-up deliveries, and quality control supervision is best
- Project Management
- Problem-solving abilities
- Supplier management
REFERENCES
Evaritha Tenson
Group Procurement Manager
Sao Hill Industries a subsidiary of Green Resources AS Ltd
P.O.Box 55 Mafinga
Phone: 0684228075|0652291608
Moses Lydon Morungu
Human Resource Manager
Sustainable Agriculture Tanzania
P.O.Box 6369-Morogoro
0654329858| 0742614019
Doreen Temba
Ag. Procurement and Inventory Manager
East West Seeds Co.Ltd
Moshi
0783106520| 0717738016
Timeline
PROCUREMENT MANAGER
SUSTAINABLE AGRICULTURE TANZANIA
06.2022 - Current
SENIOR PROCUREMENT OFFICER
SAO HILL INDUSTRIES LTD|GREEN REOUSRCES AS
08.2016 - 05.2022
Procurement and Logistics Officer
EAST WEST SEEDS Co.LTD
11.2015 - 07.2016
BUYER
COCACOLA KWANZA LTD
07.2014 - 10.2014
TRAINED PROCUREMENT OFFICER
TWIGA CEMENT
07.2013 - 10.2013
Bachelor of Science - PROCUREMENT AND SUPPLY CHAIN MANAGEMENT
ST.AUGUSTINE UNIVERSITY OF TANZANIA(SAUT)
ACSE - ADVANCED CERTIFICATE OF SECONDARY EDUCATION
TOSAMANGA SECONDAY SCHOOL
CERTIFICATE OF SECONDARY EDUCATION - SCIENCE
JUHUDI SECONDARY SCHOOL
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