Summary
Overview
Work History
Education
Skills
References
Personal Information
Professional Trainings And Workshops
Timeline
Generic

Catherine Raymond Kilawila

Dar es Salaam

Summary

Dynamic administrative professional with extensive experience at UNAIDS, excelling in program coordination and stakeholder engagement. Proven ability to manage complex travel logistics and maintain compliance with UN protocols. Adept at professional writing and fostering team collaboration, ensuring seamless operations and successful event execution.

Overview

28
28
years of professional experience

Work History

Administrative Assistant

Joint United Nations Programme on HIV/AIDS (UNAIDS)
Tanzania
03.2022 - Current
  • Provided comprehensive administrative support by efficiently handling calls, responding to inquiries, and processing internal and external communications.
  • Maintain accurate programme and project records (electronic and physical).
  • Prepare, review, and finalize administrative correspondence, ensuring compliance with UN standards.
  • Assisted in office maintenance by collaborating with the responsible officer to ensure a functional work environment.
  • Supported implementation of programme activities by coordinating logistics for workshops, meetings, seminars, and field visits.
  • Prepare event materials, coordinate travel logistics, and track programme implementation timelines.
  • Coordinated external service providers for hotel bookings, transport, catering, and interpretation to ensure seamless event execution.
  • Maintain calendars, monitor deadlines, and ensure timely follow-up on key deliverables.
  • Support financial coordination for programme activities and administrative payments.

Secretary

Joint United Nations Programme on HIV/AIDS (UNAIDS)
Tanzania
05.2007 - 01.2022
  • Screen incoming calls, emails, correspondence, and inquiries, ensuring timely and appropriate response.
  • Provide daily support to UNAIDS staff; supply information to internal and external stakeholders.
  • Draft, edit, and finalize letters, reports, and official documents.
  • Manage supervisor’s calendar, appointments, and meeting schedules; prepare briefing materials.
  • Organize meetings, workshops, and seminars—handling invitations, travel authorizations, security clearances, badges, and participant support.
  • Manage office filing systems and ensure accurate document archiving.
  • Arrange local and international travel for staff and consultants using UN online systems.
  • Conduct research from official sources, libraries, and the internet.
  • Manage UNAIDS publications: ordering, receiving, and distributing materials to UN and Government partners.

Administrative Assistant

Development Alternatives Inc. (DAI)
Dar es Salaam
08.2006 - 04.2007
  • Managed office filing systems, mail registers, and document archiving.
  • Procured office supplies and ensured compliance with procurement policies.
  • Organized internal meetings, retreats, forums, and staff events.
  • Handled travel and hotel arrangements for staff and visiting technical advisors.
  • Tracked timesheets, leave balances, and administrative records.
  • Prepared USAID country clearance requests and VAT exemption submissions.
  • Maintained utility bill schedules and ensured timely payments.
  • PESA Project

Sales & Marketing Assistant

Container Shipping Agency (P&O Nedlloyd)
Dar es Salaam
01.2002 - 04.2006
  • Quoted export/import rates and addressed customer inquiries.
  • Ensured accurate customer invoicing according to agreed rates.
  • Prepared statistical reports (weekly, monthly, yearly).
  • Addressed daily issues raised by the Sales & Marketing Department.
  • Served export clients and issued shipping instructions.
  • Prepared draft and final Bills of Lading.
  • Processed export invoices and ensured accuracy of documents.
  • Monitored container inventory and asset movements.
  • Prepared vessel updates and stock reports (daily/weekly/monthly).

Secretary/Receptionist

Tanzania Red Cross Society
Kasulu
11.1997 - 08.1999
  • Handled secretarial duties including typing, faxing, and managing calls and mail.
  • Supervised junior secretarial staff.
  • Organized office operations and assisted visitors.
  • Managed document filing and information indexing.
  • Recorded incoming/outgoing warehouse goods.
  • Prepared weekly and monthly inventory and stock reports.
  • Burundian Refugee Relief Operation

Education

Bachelor of Business Administration -

Assam Don Bosco University
Guwahati, Assam, India
01.2021

Diploma in Business Management (General Management) -

Evin School of Management
Dar es Salaam, Tanzania
01.2011

Diploma in Office Management/Administration -

Cambridge Tutorial College
Jersey, Britain
01.1999

Full Secretarial Course (Pitman Qualifications) -

Valley Secretarial College
Nairobi, Kenya
01.1996

Certificate of Secondary Education (CSEE) -

Arusha Secondary School
Tanzania
01.1994

Skills

  • Executive and administrative support
  • Office and operations management
  • Program coordination
  • Event and meeting planning
  • Travel logistics
  • Records management
  • Procurement support
  • Customer communication
  • Stakeholder relations
  • Technical writing
  • Time management
  • Problem-solving skills
  • Team collaboration
  • UN systems and protocols

References

  • Dr. Leopold Zekeng, Former UNAIDS Country Director, leopoldzekeng@yahoo.fr
  • Venito Godinho, Former Line Manager at P & O Nedlloyd, +971 56 136 0320, venito.godinho@gmail.com

Personal Information

Nationality: Tanzanian

Professional Trainings And Workshops

Operations Management Workshop, UNAIDS, 2009, Dar es Salaam, Tanzania, Regional Operations Workshop, UNAIDS, 2012, Johannesburg, South Africa, Operations Management Workshop, UNAIDS, 2015, Johannesburg, South Africa, UNAIDS Regional Operations Workshop, UNAIDS, 2019, Johannesburg, South Africa, WCA/ESA Operations Workshop, UNAIDS, 2022, Cape Town, South Africa, Customer Care & Communication, British Council, 2005, Advanced Communication Skills, British Council, 2008, Effective Writing Skills for Administrative Assistants, UNSSC, 2014, Ethics & Integrity at the United Nations, UN, 2016, UN Prevention of Harassment & Sexual Abuse of Authority, UN, 2016, Skills for Administrative Assistants, UNSSC, 2018, Prevention of Sexual Exploitation and Abuse, UN, 2019, Preventing Fraud and Corruption at the United Nations, UN, 2020, Executive Emotional Intelligence Workshop, UN, 2020, International Relations, ALISON, 2021, Executive Assistant Skills, UN, 2021, Disability Inclusion – Accessible United Nations, UN, 2023, Fighting Gender Bias at Work, United Nations, 2023, Driving Change & Anti-Racism, UN, 2023, Office Etiquette and Professionalism, UN, 2024, ALISON-Procurement Course, ALISON, ongoing, Leveraging ChatGPT and Gen AI for Business Development Success, ongoing, ongoing

Timeline

Administrative Assistant

Joint United Nations Programme on HIV/AIDS (UNAIDS)
03.2022 - Current

Secretary

Joint United Nations Programme on HIV/AIDS (UNAIDS)
05.2007 - 01.2022

Administrative Assistant

Development Alternatives Inc. (DAI)
08.2006 - 04.2007

Sales & Marketing Assistant

Container Shipping Agency (P&O Nedlloyd)
01.2002 - 04.2006

Secretary/Receptionist

Tanzania Red Cross Society
11.1997 - 08.1999

Bachelor of Business Administration -

Assam Don Bosco University

Diploma in Business Management (General Management) -

Evin School of Management

Diploma in Office Management/Administration -

Cambridge Tutorial College

Full Secretarial Course (Pitman Qualifications) -

Valley Secretarial College

Certificate of Secondary Education (CSEE) -

Arusha Secondary School

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Catherine Raymond Kilawila