Avelina T. Lereu
Dar Es Salaam
Overview
16
16
years of professional experience
Work History
Admin &HR Assistant
Habitat for Humanity Tanzania
04.2024 - Current
- Purchase requested material and ensured that all purchases related to program activities and specific events comply with HFHT or HFHI's policy
- Plan to obtain and manage venues, finalize menus, and arrange transport for meetings organized by the HFHT, including Board meetings
- Link up with Internet service providers and always ensure connectivity
- Order, stock, and control office supplies
- Petty Cash Management: Handle petty cash requests and manage transactions
- Facilitate daily payment: Prepare daily payment processing, including uploading transactions to the system and writing cheques or online payments
- Managing preliminary procurement processes, including quotation collections, analysis, and reporting
- Origination of business process documents: in compliance with policy budget and accounting principles, generating required business process documents for review as needed to support the organizational accounting process
- Plan, develop, and set up document and filing systems, including document filing, records management, communications (telephone, correspondence), supplies, and Program documentation management
- Managing office asset register
- Acting as safeguarding focal person for HFHT/Ensuring safeguarding policies are implemented in an organization and helping staff on how to report safeguarding-related issues
- Ensure safer recruitment/ recruitment process complies with HFHT policy
- Support new staff onboarding and offboarding processes for staff leaving the organization
- Maintain staff files and HR database, ensuring accuracy and confidentiality
- Provide administrative support for HR processes and initiatives, such as performance reviews, training, and employee engagement activities
- Assist in benefits administration, such as leave tracking and medical scheme management, and work closely with service providers to address any concerns raised by staff
- Maintain compliance with HR policies and procedures
- Manage the records for travel, passports, permits, pictures, travel preferences, and more
- Support the National Director in preparing documents for the organization
Administrative Officer
Control Union - Tanzania
01.2022 - 03.2024
- Coordinating domestic and international travel arrangements
- Ensure all staff are recharged with airtime and internet monthly
- Oversee filing systems, document management and maintain employee records
- Providing administrative support to the events, meetings, and conferences (handling logistics, including venue selection, catering, materials, etc
- Ensure all office assets are properly recorded
- Managing office supplies, equipment, and inventory and coordinating with the administration team to ensure a consistent supply of necessary items
- Managing payments and reimbursements for field staff
- Ensure relevant correspondence and documents are filed and kept properly
- Oversee administration-related activities, including statutory compliances, business licenses, etc
Administrative Assistant
Project Concern International (PCI)
09.2020 - 10.2021
- Coordinates travel authorizations, accommodation, and transport logistics to support the implementation of projects
- Manage invoices and payments submitted by vendors
- To ensure procurement requisition request for office items are submitted on time
- Receiving and issuing office items/equipment
- Contact vendors for returning damaged supplies
- Managing inventory for generally used items and preparing monthly reports
- To ensure all office assets are registered
- Managing office supplies, equipment, and inventory
- Assisting the Country Director in office management duties
- Maintaining the filling system as per PCI policy
Program Assistant - Global Health Service Partnership (GHSP)
US Peace Corps- Tanzania
05.2012 - 03.2015
- Supplies Management
- Logistical Support and coordination of travels
- Prepare a Budget for the training
- Management of invoices and payments submitted by GHSP Volunteers and follow-up with relevant offices
- Provide support and guidance to GHSP Volunteers on accessing various forms required for submission to the Peace Corps Tanzania office
- Facilitate pre-training preparations such as identifying training venues, training resources, etc
- Develop and actively maintain organized filing systems for the program activities
- Support the Program Coordinator and ensure Licensure procedures are done by volunteers prior to arrival and follow up the process with the relevant councils
- Maintains medical inventory by recording all dispensed medicines and receiving reports, and prepares reports quarterly
- Support Peace Corps Volunteers in different aspects
Administrative Assistant
US Peace Corps- Tanzania
05.2012 - 03.2015
- Maintaining administrative filing systems for all Pre-Service Training (PST)
- Filling of volunteers and other admin documents
- Provision of administrative assistance to the Training Manager
- Serve as a point of contact with the Pre-Service Training (PST)- Field team
- Preparation of Training materials
- Budgeting and preparing salaries and stipend payments for trainers, counterparts, etc
- Processing of all travel costs and reimbursements for volunteers
- Prepare payments for vendors/service providers
- Plan and manage all PST logistical arrangements
- Establishing and managing suppliers
- Planning and arranging venues, meals, accommodation, field transport/visits, etc
- Planning and coordinating deliveries of various personal stuff to volunteers
- Chaperone for volunteers during training
Call Centre -Customer Care Representative
Airtel Tanzania
11.2011 - 05.2012
- Handling customer questions, complaints, billing inquiries, and resolving customer issues with one call resolution
- Customer retention through offering alternative solutions where appropriate
- Handling business transactions in connection with activation of new customer accounts
- Training new employees in the customer care department
Internal Auditor (Practical Training - Field Work)
CRDB BANK
06.2009 - 09.2009
- Auditing different loans provided to customers in different branches
- Customer deposits
- Auditing company's assets in different branches
Education
BBA - Business Administration
Collage of Business Education
Dodoma11-2010
Skills
- Administrative skills
- Office administration
- Maintaining files
- Communication skills
- Scheduling
- Team player
- Conflict management
- Employee relations
- Microsoft office
Timeline
Admin &HR Assistant
Habitat for Humanity Tanzania
04.2024 - Current
Administrative Officer
Control Union - Tanzania
01.2022 - 03.2024
Administrative Assistant
Project Concern International (PCI)
09.2020 - 10.2021
Program Assistant - Global Health Service Partnership (GHSP)
US Peace Corps- Tanzania
05.2012 - 03.2015
Administrative Assistant
US Peace Corps- Tanzania
05.2012 - 03.2015
Call Centre -Customer Care Representative
Airtel Tanzania
11.2011 - 05.2012
Internal Auditor (Practical Training - Field Work)
CRDB BANK
06.2009 - 09.2009
BBA - Business Administration
Collage of Business Education
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