Almachius Rutakumwa
Dar es Salaam,02
Summary
Proven leader in freight and logistics management, adept at enhancing operational efficiency and reducing costs by up to 30% at Bliga Logistics Company Limited. Skilled in transportation scheduling and vendor relations, with a knack for fostering cross-cultural communication and streamlining supply chain coordination. Demonstrates a strong track record of improving customer satisfaction and maintaining rigorous compliance with shipping regulations.
Efficient Import and Export Coordinator with extensive experience in logistics and international trade. Skilled in coordinating import and export activities, customs clearance and freight forwarding. Demonstrated success in managing multiple projects and nurturing solid relationships with stakeholders.
Collaborative coordinator eager to leverage knowledge in freight forwarding and logistics. Skilled in tracking shipments, managing customs documentation and working effectively with cross-functional teams. Strong negotiation skills with good understanding of international trade regulations.
Overview
7
7
years of professional experience
Work History
Freight Coordinator
Tanind Freight Limited
Dar Es Salaam
03.2024 - Current
- Coordinated international shipments by liaising between customs brokers, shipping lines, trucking companies, warehouses suppliers.
- Ensured compliance with industry regulations, performing thorough audits on shipment documentation and procedures.
- Mitigated risk of shipment delays or damages by closely monitoring cargo conditions during transit.
- Maximized warehouse space utilization by overseeing proper cargo storage and organization strategies.
- Generated detailed reports on key performance indicators to support continuous improvement initiatives within the department.
- Collaborated with cross-functional teams for effective communication and smooth coordination of freight movements.
- Increased staff efficiency through comprehensive training programs focused on process improvements and best practices.
- Expedited critical shipments by coordinating time-sensitive solutions with carriers and internal stakeholders.
- Balanced priorities under high-pressure situations to maintain optimal service levels across multiple accounts simultaneously.
- Enhanced customer satisfaction with timely and accurate shipment updates and proactive issue resolution.
- Reduced operational costs by negotiating competitive rates with carriers and optimizing route planning.
- Streamlined freight coordination processes by implementing efficient scheduling and tracking systems.
- Managed claims processes for damaged or lost shipments, effectively recovering costs while preserving business relationships.
- Contributed to company growth with meticulous management of high-volume shipments during peak seasons.
- Maintained strong relationships with carriers, fostering trust and reliability in transportation partnerships.
- Investigated discrepancies in shipping documents and resolved issues with vendors.
- Coordinated import and export of goods for multiple clients, providing accuracy and timely delivery.
- Coordinated with internal teams to enable timely ordering, shipping and receipt of goods.
- Managed import and export of hazardous materials in compliance with applicable laws and regulations.
- Established and built positive relationships with vendors and carriers, promoting competitive shipping rates and service.
- Negotiated and arranged transport of goods with shipping or freight companies.
- Built working relationships with clients to foster loyalty and encourage repeat business.
- Observed and tracked consignments to verify timely deliveries and accurate invoicing.
- Entered shipping information into computer system and estimated freight and postal rates.
- Bargained terms and rates with vendors and carriers for favorable shipping conditions.
- Processed customs declarations and maintained records of customs documents.
- Prepared and submitted reports on import and export activity to management.
- Assisted with problem resolution and dispute management relating to import and export activities.
- Monitored and maintained import and export tracking systems for delivery of accurate and up-to-date records of shipments.
- Negotiated freight rates with carriers for international transportation of goods.
Freight Operations Manager
Bliga Logistics Company Limited
Dar Es Salaam
05.2023 - 02.2024
- Developed strong relationships with carriers and vendors for better service levels and cost savings.
- Conducted regular performance reviews, providing constructive feedback to support staff development in freight operations.
- Managed budget, controlled expenses, and achieved financial targets in freight operations.
- Reduced delivery times with effective route planning and scheduling.
- Boosted operational efficiency by regularly analyzing data, identifying areas for improvement, and implementing action plans.
- Coordinated cross-functional teams to ensure smooth flow of products throughout the supply chain.
- Improved customer satisfaction by promptly addressing concerns and resolving issues.
- Streamlined freight operations by implementing efficient processes and procedures.
- Maximized capacity utilization by effectively assigning loads to available resources based on priority, location, and size constraints.
- Enhanced safety standards through regular employee training and monitoring compliance.
- Optimized warehouse space utilization, ensuring proper storage and organization of goods.
- Collaborated with sales team to understand customer requirements and deliver tailored logistics solutions.
- Implemented inventory management systems to maintain accurate records and reduce stock discrepancies.
- Maintained compliance with industry regulations such as DOT guidelines through diligent documentation practices.
- Negotiated favorable contracts with transportation providers, securing competitive rates without compromising quality or reliability.
- Increased on-time deliveries through proactive communication with clients, drivers, and dispatchers.
- Trained new staff on job duties, company policies, and safety procedures for rapid onboarding.
- Organized records of vehicles, schedules and completed orders.
- Developed and maintained knowledgeable and productive team of employees.
- Divided and categorized cargo received and redirected shipments in response to customer requests.
- Maintained established levels of goods based on sales forecasts and demand to fulfill orders on time.
- Promoted brand at industry events and through ongoing networking efforts.
- Negotiated contracts with outside providers and rates for facility leases to minimize costs to company.
- Reviewed and negotiated contracts with carriers to optimize shipping costs.
- Reviewed established business practices and improved processes to reduce expenses.
- Tracked production and quality control systems to proactively identify deficiencies.
Declaration Officer
Topmax Tanzania Limited
Dar Es Salaam
01.2021 - 04.2022
- Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.
- Mentored junior staff members, helping them develop their skills and advance in their careers.
- Maintained strict adherence to industry regulations, minimizing risk exposure for the organization.
- Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
- Wrote detailed narrative reports for use in investigations.
- Prepared and submitted detailed reports regarding assignments and ongoing investigations.
- Coordinated operations with other emergency service groups.
- Collected, arranged, and input information into database system.
- Maintained database systems to track and analyze operational data.
- Observed packing operations to verify conformance to specifications.
- Frequently inspected production area to verify proper equipment operation.
- Evaluated customer needs and feedback to drive product and service improvements.
- Conduct all Custom Assessments and documentation
Assistant Procurement Officer
Jordan University College (JUCo)
Morogoro
01.2019 - 12.2020
- Facilitated cross-functional team meetings to discuss procurement-related issues and develop effective solutions collectively.
- Coordinated closely with logistics teams to expedite shipments as needed, reducing delays in receiving critical goods or materials.
- Resolved disputes with suppliers professionally, maintaining positive relationships while protecting the company''s interests.
- Sourced alternative suppliers in cases of supply chain disruptions, maintaining business continuity and minimizing potential negative impacts.
- Managed budgets effectively, ensuring all purchasing activities adhered to financial constraints.
- Developed comprehensive procurement reports to provide valuable insights on spending patterns, assisting management in informed decisionmaking.
- Ensured adherence to all relevant legal requirements and regulations throughout the procurement process, minimizing risk exposure for the organization.
- Assisted in the development of annual procurement plans to align with organizational goals and objectives.
- Streamlined procurement processes by implementing cost-effective strategies and efficient systems.
- Collaborated with different departments to forecast demand and ensure accurate inventory levels.
- Participated in supplier audits to verify adherence to quality standards and requirements, ensuring the delivery of high-quality products.
- Optimized supplier performance through regular evaluations, fostering strong relationships and ensuring timely deliveries.
- Negotiated contracts with suppliers for optimal pricing, achieving significant cost savings for the organization.
- Conducted thorough market research to identify new suppliers and products, enhancing the company''s competitive edge.
- Implemented standardized purchasing procedures across the organization, resulting in improved consistency and compliance.
- Monitored vendor performance metrics, identifying areas for improvement and recommending corrective actions when necessary.
- Reduced lead times by establishing strategic partnerships with key suppliers, improving overall efficiency of operations.
- Improved order accuracy by closely monitoring purchase orders and addressing discrepancies in a timely manner.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Resolved invoice and payment issues to facilitate prompt payment to suppliers.
- Developed and implemented procurement policies and procedures to enhance compliance with company standards.
- Monitored and managed procurement budget to control costs.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Led sourcing process for new vendors to get quality products and services and mitigate risk.
- Reduced production downtime by overseeing quality control and assembly.
- Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
- Implemented policies and procedures for optimal purchasing methods and cost control.
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
- Provided accurate and up-to-date records of leading procurement procedures.
- Managed database of vendor details and pricing information to maintain organization.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Utilized software to order, track and invoice product shipments.
- Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
- Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
Customer Service Representative
NMB Bank
Dar Es Salaam
10.2017 - 02.2018
- Handled customer inquiries and suggestions courteously and professionally.
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts.
- Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
- Resolved customer complaints with empathy, resulting in increased loyalty and repeat business.
- Answered customer telephone calls promptly to avoid on-hold wait times.
- Answered constant flow of customer calls with minimal wait times.
- Updated account information to maintain customer records.
- Offered advice and assistance to customers, paying attention to special needs or wants.
- Processed customer service orders promptly to increase customer satisfaction.
- Assisted customers in navigating company website and placing online orders, improving overall user experience.
Education
BBA - Bachelor of Business Administration in Procurement
St. Augustine University of Tanzania
Morogoro, Tanzania11.2018
No Degree - Advance Certificates For Secondary Education
Kanyigo Secondary School
Kagera05.2015
No Degree - Ordinary Certificates For Secondary Education
Kanyigo Secondary School
Kagera10.2012
Skills
- Warehouse Operations
- Shipment Tracking
- Documentation Handling
- Route Planning
- Transportation Scheduling
- GPS Navigation
- Operational procedures
- Occupational safety
- Vendor relationships
- Transportation Management
- Shipping Regulations
- Customs Compliance
- Tracking systems
- Organizational abilities
- Cross-cultural communication
- Supply Chain Coordination
- Project management experience
- Cargo unloading
- Invoicing
- Shipping documents preparation
- Client coordination
- Documentation preparation
- Shipping Documentation
- Cargo Loading
- Cargo shipment weighing
- Records Management
- Transportation Coordination
- Maritime Transport Loading
- Pickup arrangements
- Vendor Relations
- Tariff coding system
- Cost Control
- Software Applications
Languages
Swahili
Native language
English
Advanced
C1
Additional Information
REFEREES
Justice Peter Masawe
Finance Manager
Topmax Tanzania Limited
+255 623 562b630
Bakari Yahaya Sendeha
Senior Transit and Export Executive
Topmax Tanzania Limited
+255 652 905 959
Jacob Baraka Mwanansoga
Transport Manager
Tanind Haulage Limited
+255 759 889 493
Timeline
Freight Coordinator
Tanind Freight Limited
03.2024 - Current
Freight Operations Manager
Bliga Logistics Company Limited
05.2023 - 02.2024
Declaration Officer
Topmax Tanzania Limited
01.2021 - 04.2022
Assistant Procurement Officer
Jordan University College (JUCo)
01.2019 - 12.2020
Customer Service Representative
NMB Bank
10.2017 - 02.2018
BBA - Bachelor of Business Administration in Procurement
St. Augustine University of Tanzania
No Degree - Advance Certificates For Secondary Education
Kanyigo Secondary School
No Degree - Ordinary Certificates For Secondary Education
Kanyigo Secondary School