Ally Kassim Ally
Dar-Es-Salaam
Summary
Dynamic logistics professional with a proven track record at African Fiber (T) Limited, enhancing warehouse operations and applying lean methodologies for improved efficiency. Skilled in international trade and forecasting accuracy, I've significantly contributed to performance metrics tracking, demonstrating a keen ability to manage complex supply chains with a blend of strategic planning and exceptional problem-solving skills.
Overview
11
11
years of professional experience
Work History
Logistics and supply chain associate
African Fiber (T) Limited
01.2021 - Current
- Inspecting incoming and outgoing shipments and verifying rates
- Receiving incoming shipments and preparing outgoing shipments
- Monitoring and managing inventory levels
- Developing and communicating shipment schedules
- Liaising with vendors and carrier services to coordinate logistics and timelines
- Assisting customers and resolving shipment issues and complaints
- Preparing and maintaining shipment paperwork, records, and digital databases
- Coordinate C&F activities and ensure smooth interactions between C&F, clients, others bodies
- Coordinate clearing activities at the port
- Coordination of Cargo inspection with Customs
- Manage truck flow within the port area
- Ensure daily submission of a work plan to the Operations manager for approval
- Handle and Resolve all Customs Dispute that arise during customs inspection
- Participate in all safety training as required
- Managing communication and document flow with customs and shipping companies
- Carrying out shipment tracking by making transportation organizations
- Following up after-sales processes from beginning to end
- Carrying out all transactions such as Shipment Documents, Customs Tracking, Loading Tracking, Declaration Tracking, insurance Policies tracking etc
- Ensured coordination between the transporter and customs officer
- To provide and coordinate the documents required for domestic and 'international sales and other necessary documentation for the relevant countries
- Shipment to the customer, organizing transportation, preparation of all necessary customs documents and delivery to the customs officer on time, and monitoring the delivery of the order to the customer
- To carry out correspondence and necessary communication with Customers when necessary
- Providing information support to the sales team and relevant departments regarding shipment details and processes
- To carry out all kinds of operations follow-up and exchange information by ensuring the necessary communication with the warehouse, factory, sales team, and customers
- To ensure that the necessary obligations within the scope of the legislation are fulfilled
- To follow the Export Legislation and present the necessary changes to the senior manager
- To follow up on the paperwork and documentation of the export operation and to finalize the process smoothly
- To provide constructive suggestions for problems encountered during the work process
- To ensure coordination and information flow between all relevant departments
- Checking the letter of credit preparing the documents and submitting them to the bank
- Carrying out the necessary logistics processes with banks
- To control the temporary acceptance, repair, fair shipment, marine, transit, etc
- Export transactions from start to finish
- Export by obtaining expert reports of shipments for repair and fair purposes to carry out transactions
- Managing the returns of defective products
- To follow up on the entire process regarding closing export commitment loans
- To follow up on current accounts and periodically publish aged receivables
- Informing finance and accounting departments about payments
Procurement, Transport and Logistics Coordinator
Highland Estates
01.2019 - 01.2021
- Prepare purchase orders to ensure that vendors meet their agreed delivery commitments, and review and close open purchase orders
- Provide order status updates to internal customers and maintain the order tracker with delivery dates
- Establish contacts with local and international markets and suppliers, while seeking alternative sources of supply
- Send requests for quotations and material bids to suppliers, conduct techno-commercial assessments, negotiate prices, and obtain necessary approvals
- Prepare the required purchase orders and related documents to acquire materials as per requirements
- Maintain the purchase order process to ensure adherence to the correct procedures, enabling timely payments against agreed milestones and documents
- Expedite purchase order progress, ensuring that all requirements are met so that materials and vendor documents are delivered to the site before the contractual delivery dates
- Prioritize and organize tasks effectively to ensure that critical materials and services are delivered as per the agreed commitments
- Collaborate with international customers and vendors to ensure timely delivery of materials, proactively resolving issues and providing alternative solutions as needed
- Report to the Procurement Contracts Manager regarding missed deliveries and bottlenecks, while managing the organization's business operations to enable the company to effectively pitch for transit cargo to the designated location
- Coordinate export materials with partners and customers to ensure an efficient supply of goods, and keep regulatory requirements for engaging in the clearing and forwarding business in Tanzania up to date
- Maintain good public relations with various government organizations, including ports, TRA, the Chamber of Commerce, TBS, and others
- Track shipments and follow up with the forwarder about vessel arrival dates at the destination, informing management of any delays
- Analyze cost estimates and identify the most optimal and efficient shipping, transport, and clearing methods for the delivery and dispatch of goods to customers according to standard operating procedures
- Oversee the supply chain of products from the farm to the customers, ensuring that quality and delivery speed are maintained
- Prepare credit notes, tax invoices, packing lists, and weight notes for export products for customers
- Maintain customer accounts in collaboration with the finance department to ensure accurate data management
- Manage truck movements for efficient logistics and supply chain management, from the farm to the delivery location and back
- Ensure that quality control measures for products meet Tanzania’s quality specifications as per TBS standards
Supply assistant
Lake Group
01.2016 - 01.2019
- Imports coordination and documentation
- Facilitate coordination with the finance department and transit customers to ensure the timely receipt, approval, and communication of Private Finance Initiatives
- This process is crucial in preventing fines and enabling recipients to prepare Letters of Credit efficiently
- Performing reconciliations of borrow/loan, hospitality, and third-party stock inventories
- Oversee the build-up and invoicing of transit and hospitality costs
- Ensure the timely management of discharge instructions for all Bulk Procurement System (BPS) and Non-BPS cargoes at optimized locations, effectively balancing ullage throughput with hospitality costs
Clearing and freight forwarding
Dolphin Sea and Air Tanzania LTD
01.2014 - 01.2016
- Receive shipping documents from customers for agreed-upon consignments
- Execute proper declarations for both imports and exports
- Ensure effective management of all shipping documents
- Assess import and transit cargo documents for entry into the TANCIS system
- Follow up on import and export permits with the appropriate regulatory bodies on behalf of customers
- Conduct cargo tracking and provide timely updates to relevant stakeholders
- Communicate with the Tanzania Revenue Authority (TRA) regarding any delays in document approval and associated payments
- Collaborate with the finance officer to determine the appropriate payment methods
- Verify that Harmonized System (HS) codes are accurately defined for each consignment before system submission
Education
Master’s Degree in Transport and Supply chain Management -
Dar-Es-Salaam Maritime Institute
01.2026
Bachelor's Degree in Procurement and Logistics Management -
National Institute of Transport
01.2018
Diploma in Shipping and Port Management -
Bandari college
01.2013
Certificate of Advance of Secondary Education -
Benjamin William Mkapa High School
01.2011
Certificate of secondary education -
Mzinga High school
01.2008
Skills
- Warehouse operations
- Forecasting accuracy
- Lean methodologies
- International trade
- Performance metrics tracking
References
- Sunday R. Mtambo, Port Operation Clerk, Tanzania Port Authority, 0653-383-866
- Bahati Mabina, Lecture, National Institute of Transport, 0655-029-780
- ADV. Derrick Deodatus Rwekaza, Administrative Manager, Highland Estates Limited, 0652879-236
Personal Information
- Date of Birth: 08/13/89
- Nationality: Tanzania
Languageandskills
English, Fluent, Swahili, Fluent, Customer care, Highly efficient and customer-focused, Computer capability, Proficient and adaptable, PSPTB membership, Registered, Chartered Institute of Logistics and Transport, Member, Certified Institute of Procurement and Supply, Member
Timeline
Logistics and supply chain associate
African Fiber (T) Limited
01.2021 - Current
Procurement, Transport and Logistics Coordinator
Highland Estates
01.2019 - 01.2021
Supply assistant
Lake Group
01.2016 - 01.2019
Clearing and freight forwarding
Dolphin Sea and Air Tanzania LTD
01.2014 - 01.2016
Master’s Degree in Transport and Supply chain Management -
Dar-Es-Salaam Maritime Institute
Bachelor's Degree in Procurement and Logistics Management -
National Institute of Transport
Diploma in Shipping and Port Management -
Bandari college
Certificate of Advance of Secondary Education -
Benjamin William Mkapa High School
Certificate of secondary education -
Mzinga High school
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