Charles Mwalongo
Dar es Salaam
Summary
A Certified Procurement and Supplies Professional, CPSP (T). Earned a certificate of recognition by the International Federation of Purchasing and Supply Management (IFPSM). Possesses vast knowledge and educational experience in the field of business, specializing in procurement and logistics management for more than nine years. I am determined to contribute my experience, academic background, and social skills to work for enhanced productivity, efficiency, and effectiveness. Ability to make changes by being a diligent, creative, innovative, aggressive, reliable, trustworthy, and energetic young person. I am eager to embrace challenges and provide quality, competitive training, operation services, and/or management performance in the public and private sectors. I am an exceptional coordinator; I take initiative, learn fast, manage stress well, and deliver to the highest standards. Meticulous and resourceful logistics operations professional with several years of experience excelling at prioritizing, multi-tasking, and following through to achieve project goals. Adept at assessing operational capabilities, creating and implementing process improvements, training staff, and streamlining overall operations for optimal business efficiency. I am a problem resolver and vendor relationship manager seeking to leverage my background into a professional position with a progressive organization.
Overview
11
11
years of professional experience
Work History
Senior Procurement & Logistics Specialist
Christian Social Services Commission
Dar es Salaam
03.2021 - Current
- Ensure the Commission’s Standard Operating Procedures (SOP) are adhered to regarding procurement
- Oversee preparation of procurement documentation (e.g., ToR, Commission procurement plan, tendering documents, specifications, etc.)
- Ensure that all final procurement documentations are prepared by relevant procurement regulations and guidelines
- Prepare the Commission’s Annual Procurement plan, and update it on a quarterly, basis
- Ensure that tender evaluations are carried out according to appropriate procurement procedures
- Review and update the procurement manual, policies, and procedures for the general operation of the compliance of Programs and core function with its related activities to prevent illegal or improper conduct
- Follow up and process tax exemption requests with donors, revenue authorities, and respective government agencies
- Negotiate service contracts for equipment and service provision as necessary
- Maintain suppliers’ database; manage procurement and inventory functions
- Receive all bids and proposals and ensure they are well-secured / kept
- Act as a Secretary to the Procurement Committee
- Assist with planning and budgeting for projects and the Commission’s operations, equipment procurement, and supplies
- Liaise with internal and external implementing partners on procurement issues
- Provide continuous and effective procurement support to the Head office and zonal offices
- Undertake any other duties as may be assigned by the immediate supervisor
Procurement & Logistics Officer
Deloitte Consulting Limited
Dar es Salaam
10.2019 - 02.2021
- Carry out competitive procurement processes in compliance with the firm’s procedures, regulations, and or Government Public Procurement Act for purchases and acquisitions of materials and services and in certain circumstances understand USAID procurement policies and procedures will be necessary when standing in for project procurement staff
- Prepare annual procurement plans, showing the most appropriate professional procurement method to be applied for each purchase, prepare the appropriate sourcing documents and a monthly summary of procurement activities conducted
- Negotiate service contracts for equipment and service provision as necessary
- Ensure adherence to set purchasing procedures and processes
- Ensure that all final procurement-related documentation is prepared according to relevant procurement regulations and guidelines
- Manage credible sourcing processes for new company requirements
- Maintain a list of the approved suppliers, liaise with the Nairobi Office to upload the approved supply information to the requisition system, and share such details with the users
- Effective management of the BRMS supplier risk check with the Risk and Independence function, this entails requesting supplier’s data during the bidding process and subjecting such data to the Risk and Independence function, who provide written supplier approval or rejection
- Effectively manage approved suppliers with cost efficiency
- Evaluate the efficiency of the integrated purchase module and prepare reports on the same
Procurement and Logistics Officer
Jhpiego - an affiliate of Johns Hopkins University
07.2015 - 09.2019
- Co-ordinate the supply of goods and logistics support for programs, including requisition, work order, inventory, transportation, issuing, and processing payment for goods according to the Organization’s Policies and Guidelines
- Ensure appropriate vendor management and coordinate timely payment to all vendors
- Follow up with suppliers/vendors after issuance of the Purchase Orders to ensure on-time delivery of goods
- Prepare basis for vendor selection and where necessary forward to Jhpiego Baltimore Office for approval
- Inform the user/client of any change in shipment delivery dates
- Inform the store on the arrival of the shipment before delivery to make sure they are ready to receive the goods
- Participating in evaluating, appraising, and selecting pre-qualified suppliers/vendors
- Work closely with the Senior Procurement Officer to ensure timely procurement and proactively identify gaps and make suggestions for improvement
- Track the progress of orders using my Jhpiego as necessary and clarify any missing information from the client
- Maintain procurement tracking sheet offline or in my
- Jhpiego intranet, ensure the tracking sheet is updated with the current procurement status
Procurement and Logistics Officer
Good Neighbors International (Shinyanga)
Shinyanga
10.2014 - 06.2015
- Follow up with suppliers/vendors after issuance of the Purchase Orders to ensure on-time delivery of goods
- Sourcing quotations and negotiating prices, terms, delivery, and after-sales services with vendors
- Raising LPOs and forwarding them to vendors/suppliers
- Follow up with vendors to ensure timely delivery of goods and services
- Identify and select the most appropriate suppliers to fulfill purchase requests to increase efficiency and achieve greater cost-effectiveness
- Oversee the procurement and store management functions within the MCH project in the Kishapu District
- Oversee the MCH project Asset Register, ensuring that all information (i.e., quantity, tracking numbers) is up-to-date and coherent with project logistics asset lists
- Monitor, advise, promote, and train staff in supply chain management, including the development of improved logistics systems and systems compliance
- Monitor and enhance procedures in operations through field visits, giving advice and training, and ensuring that staff follow project and donor rules, guidelines, and good practices
- Prepare weekly and monthly reports to submit to the Operation Manager, the Project Medical Officer, and the Managing Director
Program Assistant Intern
Johns Hopkins University
01.2014 - 09.2014
- Managing different projects for clients like VOA, BMAF, UNDP, NORAD, UMATI, and SAGCOT
- Developing concepts, Budget, and Managing Solutions
- Managing Media interventions for report launch events
- Managed and coordinated Procurement and Logistics
- Managing different Communication Campaigns
- Ensuring customer service satisfaction and good client relationship
Education
Master of Business Administration - Corporate Management
Mzumbe University Dar es Salaam Campus College (MDCC)
Dar es Salaam, Tanzania05.2024
Certified Procurement and Supplies Professional -
Procurement and Supplies Professionals and Technician Board (PSPTB)
Tanzania05.2018
Bachelor of Procurement and Logistics Management -
Institute of Accountancy Arusha (IAA)
Arusha, Tanzania11.2013
Advanced Certificate of Secondary Education -
Mwakaleli High School
Mbeya, Tanzania02.2010
Ordinary Certificate of Secondary Education -
Don Bosco Seminary
Iringa, Tanzania10.2007
Skills
- SAP 4
- Navision
- Office 365
- Skype for Business
- Purchasing contracts
- Verbal communication
- Written communication
- Microsoft Office
- Microsoft Excel
- Microsoft Outlook
- Warehouse management
- Logistics software proficiency
- Demand forecasting
- Documentation management
- Inventory counting
- Logistics analysis
Professional Referees
- Peter Maduki, Executive Director, Christian Social Services Commission (CSSC), P.O Box 9433, Ali Hassan Mwinyi Road, Plot No. 4, Dar es Salaam, Tanzania, +255-754803344, pmaduki@cssc.or.tz
- Paul Mhakalira, Procurement Senior Manager, USAID Boresha Afya Southern Zone | Deloitte Consulting Limited, P.O. Box 1559, Aris House 3rd Floor Plot 152 Haile Selassie Road, Oyster Bay, Dar es Salaam, Tanzania, +255 754 278 469, pmhakalira@deloitte.com
- Dr. Raymond Bandio, HIV Prevention | Biomedical Services – Manager, Boresha Afya Southern Zone | Engender Health, House No. 113, Mikocheni B, Dar es Salaam, Tanzania, +255 759 966 622, RBandio@engenderhealth.org
Timeline
Senior Procurement & Logistics Specialist
Christian Social Services Commission
03.2021 - Current
Procurement & Logistics Officer
Deloitte Consulting Limited
10.2019 - 02.2021
Procurement and Logistics Officer
Jhpiego - an affiliate of Johns Hopkins University
07.2015 - 09.2019
Procurement and Logistics Officer
Good Neighbors International (Shinyanga)
10.2014 - 06.2015
Program Assistant Intern
Johns Hopkins University
01.2014 - 09.2014
Master of Business Administration - Corporate Management
Mzumbe University Dar es Salaam Campus College (MDCC)
Certified Procurement and Supplies Professional -
Procurement and Supplies Professionals and Technician Board (PSPTB)
Bachelor of Procurement and Logistics Management -
Institute of Accountancy Arusha (IAA)
Advanced Certificate of Secondary Education -
Mwakaleli High School
Ordinary Certificate of Secondary Education -
Don Bosco Seminary
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